Assistant Property Manager (Commercial Properties)
Bradley Company, Indianapolis, IN, United States
Assistant Property Manager
The Assistant Property Manager (APM) plays a critical role in supporting the day-to-day operations and financial performance of Bradley Company's commercial real estate portfolio, including office, industrial, and retail assets. Acting as a trusted partner to the Property Manager, this position ensures tenant satisfaction, vendor accountability, and accurate financial management. The APM serves as a key point of contact for tenants and vendors, assists with budgeting and reporting, and helps deliver operational excellence across assigned properties. Location: Indianapolis, IN Reports to: Managing Director (CAS) Key Responsibilities Serve as a primary point of contact for tenant inquiries, service requests, and lease questions Coordinate tenant move-ins/outs, ensuring smooth transitions and positive experiences Support tenant engagement and client satisfaction initiatives through communications, events, and feedback initiatives Oversee daily building operations, including inspections, maintenance coordination, and service provider performance Ensure properties meet quality, safety, and compliance standards Manage vendor contracts, Certificates of Insurance, and bid processes Conduct regular site inspections and document findings Assist with emergency preparedness, life safety programs, and OSHA compliance for assigned properties Support the coordination of tenant improvement projects and capital repairs, monitoring progress and ensuring alignment with budget, lease, and client standards Assist with rent collection, accounts receivable, and monitoring delinquent accounts Process tenant bill-backs, vendor invoices, and purchase orders Contribute to annual operating budgets, CAM reconciliations, and monthly ownership reports Review and analyze property financial performance to identify cost-savings and efficiencies Maintain accurate lease abstracts and property records Partner with Property Manager to enforce lease provisions while balancing client/tenant relationship management Review and audit lease abstracts to ensure accuracy of rent escalations, options, renewals, and obligations Ensure compliance with tenant and vendor insurance requirements Assist in preparing legal notices, contracts, and agreements as directed Qualifications High school diploma or GED required; Bachelor's degree in business, real estate, or related field preferred 2+ years of commercial property management or related industry experience; prior assistant management or coordinator role preferred Familiarity with commercial leases, vendor contracts, and building operations Skills & Competencies Customer service oriented with a proactive, problem-solving mindset Strong financial acumen with demonstrated ability to assist in budgeting, reporting, and invoice processing High attention to detail and strong organizational abilities with the capacity to manage multiple priorities Excellent interpersonal and communication skills to effectively engage tenants, clients, vendors, and internal teams Proficiency with Microsoft Office Suite; experience with property management systems (Yardi) a plus Valid driver's license with ability to travel between properties as required Why Join Our Team? At Bradley Company, our people drive our success. As an Assistant Property Manager, you'll join a collaborative team that values professionalism, service excellence, and growth. This role provides the opportunity to strengthen your skills in operations and financial management while preparing for future advancement into a Property Manager role. Bradley Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
The Assistant Property Manager (APM) plays a critical role in supporting the day-to-day operations and financial performance of Bradley Company's commercial real estate portfolio, including office, industrial, and retail assets. Acting as a trusted partner to the Property Manager, this position ensures tenant satisfaction, vendor accountability, and accurate financial management. The APM serves as a key point of contact for tenants and vendors, assists with budgeting and reporting, and helps deliver operational excellence across assigned properties. Location: Indianapolis, IN Reports to: Managing Director (CAS) Key Responsibilities Serve as a primary point of contact for tenant inquiries, service requests, and lease questions Coordinate tenant move-ins/outs, ensuring smooth transitions and positive experiences Support tenant engagement and client satisfaction initiatives through communications, events, and feedback initiatives Oversee daily building operations, including inspections, maintenance coordination, and service provider performance Ensure properties meet quality, safety, and compliance standards Manage vendor contracts, Certificates of Insurance, and bid processes Conduct regular site inspections and document findings Assist with emergency preparedness, life safety programs, and OSHA compliance for assigned properties Support the coordination of tenant improvement projects and capital repairs, monitoring progress and ensuring alignment with budget, lease, and client standards Assist with rent collection, accounts receivable, and monitoring delinquent accounts Process tenant bill-backs, vendor invoices, and purchase orders Contribute to annual operating budgets, CAM reconciliations, and monthly ownership reports Review and analyze property financial performance to identify cost-savings and efficiencies Maintain accurate lease abstracts and property records Partner with Property Manager to enforce lease provisions while balancing client/tenant relationship management Review and audit lease abstracts to ensure accuracy of rent escalations, options, renewals, and obligations Ensure compliance with tenant and vendor insurance requirements Assist in preparing legal notices, contracts, and agreements as directed Qualifications High school diploma or GED required; Bachelor's degree in business, real estate, or related field preferred 2+ years of commercial property management or related industry experience; prior assistant management or coordinator role preferred Familiarity with commercial leases, vendor contracts, and building operations Skills & Competencies Customer service oriented with a proactive, problem-solving mindset Strong financial acumen with demonstrated ability to assist in budgeting, reporting, and invoice processing High attention to detail and strong organizational abilities with the capacity to manage multiple priorities Excellent interpersonal and communication skills to effectively engage tenants, clients, vendors, and internal teams Proficiency with Microsoft Office Suite; experience with property management systems (Yardi) a plus Valid driver's license with ability to travel between properties as required Why Join Our Team? At Bradley Company, our people drive our success. As an Assistant Property Manager, you'll join a collaborative team that values professionalism, service excellence, and growth. This role provides the opportunity to strengthen your skills in operations and financial management while preparing for future advancement into a Property Manager role. Bradley Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.