Job Summary

A full-time Municipal Court Clerk opportunity is now open for a detail-driven professional who thrives in a fast-paced, people-centered court setting. You'll join a dedicated two-clerk team that keeps the Court running smoothly-from managing cases and coordinating hearings to supporting courtroom operations. If you're organized, confident with complex administrative work, and ready to play a key role in local justice operations, we'd be excited to see your application.

Under supervision of the Municipal Judge, the Municipal Court Clerks manage the overall efficient operation of the Municipal Court's processes and proceedings; requires independent judgement and discretion in the development of administrative procedures; maintain daily and monthly financial/statistic reports as required for the Village.

Job Duties

Prepares a variety of court forms, notices, and letters; processes returned mail and researches updated addresses for defendants.
Obtains citations from the police department, verifies accuracy, and schedules the court calendar. Ensures appropriate processing of all citations, documents and court cases, including appeals to the Circuit Court.
Maintains Court docket, correspondences, legal documents, reports, forms and other Court Documents. Prepares court dockets; records pleas; obtains defendant signatures on required forms.
Establishes appropriate case files, maintains current case status, and closes out completed cases.
Processes all not guilty pleas by mail.
Schedules pretrial hearings for not guilty pleas; issues pretrial notices; provides the municipal prosecutor with necessary case information for pretrials.
Schedules trials and motion hearings; notifies appropriate parties; records (tape/video) and transcribes proceedings when required.
Coordinates overall court matters with all involved parties, including the municipal judge, defendants, defense counsel, municipal prosecutor, police department, and other justice agencies.
Collects and records payments; prepares deposits; balances cash receipts; sets up and monitors payment schedules; compiles and submits financial reports to appropriate agencies.
Coordinates and manages open court sessions including supervising and distributing court handouts, records all pleas made by the defendants and/or their legal counsels.
Oversees that trial proceedings are recorded and preserved.
Issues and processes forfeiture of bonds, summons, subpoenas, citations and other court documents as directed by the Municipal Judge.
Receives and responds to diverse inquiries from the public, state agencies and other Village departments and enforcement agencies regarding court activities.
Sends required notices to the Wisconsin Department of Transportation, including suspension/revocation orders, reinstatements, and conviction status reports Review files, documents and other printed material for completeness and accuracy, and facilitate the correction of errors.
Processes incoming mail, faxes and distribute to defendants, attorneys, judge, etc.
Processes demands for certified court records.
Orders and maintains supplies needed for operations of the Court.
Processes and maintains confidential or sensitive information or documents.
Establishes and maintains effective working relations with departmental staff, elected officials, County employees, and the general public.
Completes tasks as assigned by Municipal Judge.

Essential Knowledge and Abilities

Considerable knowledge of standard office practices, procedures, and techniques.
Considerable knowledge of business English, spelling, grammar, and punctuation.
Considerable knowledge of and proficiency in MS Office products or comparable office programs, word processing, spreadsheet, and some database knowledge.
Considerable knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders, and department/division specific equipment.
Considerable knowledge of department requirements, policies, procedures, rules, laws, etc.
Considerable knowledge of State and Federal laws regulating the operation of the Municipal Court as well as Village policies and procedures.
Working knowledge of basic math.
Working knowledge of department specific programs for cash receipting, deposit balancing, and state reporting, including interfaces with TiPPs, WI DOT, and WI DOR.
Working knowledge of unique or specialized terminology specific to Municipal Court operations
Some knowledge of basic bookkeeping or accounting.
Ability to take the oath provided by s. 19.01 prior to entering duties of position.
Ability to analyze, research and interpret complex documents, information, policies and procedures.
Ability to prepare and comprehend complex documents, correspondence, information, and reports.
Ability to analyze and resolve problems.
Ability to access and navigate the Internet, Municipal or department-specific applications or programs.
Ability to follow and understand advanced oral and written instructions.
Ability to work independently and as a member of a team and deal with people in an effective and timely manner.
Ability to establish and maintain effective, professional, positive, and respectful working relationships, and communicates internally, with other Municipal Departments/Divisions, clients/customers, outside agencies, and the general public.
Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.
Ability to make routine decisions using standardized practices.
Ability and willingness to attend required continuing education events related to court law and operations.
Ability to maintain sensitive and confidential information in a court environment.

Minimum Qualifications

1. High School Diploma or GED.
2. Three (3) years post high school work experience providing administrative or court support.
3. One (1) year of recognized post high school training in business, administrative professional, legal or closely related field may substitute for one (1) year of the work experience requirement.

Supplemental Information

This is a full-time, non-exempt position. The hours of this position are Monday, Tuesday, Thursday and Friday from 8:00am - 4:30pm and Wednesday from 11:30am to 8:00pm. Municipal Court is held on Wednesday evenings and candidates must be available during this time. This position is not eligible for Telework or Work-From-Home.

Please attach a cover letter and resume to the application but not in lieu of completing the application in its entirety. Communication regarding the status of this recruitment will be sent via email.

\n \n \n \n \n

","

A full-time Municipal Court Clerk opportunity is now open for a detail-driven professional who thrives in a fast-paced, people-centered court setting. You'll join a dedicated two-clerk team that keeps the Court running smoothlyfrom managing cases and coordinating hearings to supporting courtroom operations. If you're organized, confident with complex administrative work, and ready to play a key role in local justice operations, we'd be excited to see your application.\nUnder supervision of the Municipal Judge, the Municipal Court Clerks manage the overall efficient operation of the Municipal Court's processes and proceedings; requires independent judgement and discretion in the development of administrative procedures; maintain daily and monthly financial/statistic reports as required for the Village.\nJob Duties The duties include:\nPreparing a variety of court forms, notices, and letters; processing returned mail and researching updated addresses for defendants.\nObtaining citations from the police department, verifying accuracy, and scheduling the court calendar. Ensuring appropriate processing of all citations, documents and court cases, including appeals to the Circuit Court.\nMaintaining Court docket, correspondences, legal documents, reports, forms and other Court Documents. Preparing court dockets; recording pleas; obtaining defendant signatures on required forms.\nEstablishing appropriate case files, maintaining current case status, and closing out completed cases.\nProcessing all not guilty pleas by mail.\nScheduling pretrial hearings for not guilty pleas; issuing pretrial notices; providing the municipal prosecutor with necessary case information for pretrials.\nScheduling trials and motion hearings; notifying appropriate parties; recording (tape/video) and transcribing proceedings when required.\nCoordinating overall court matters with all involved parties, including the municipal judge, defendants, defense counsel, municipal prosecutor, police department, and other justice agencies.\nCollecting and recording payments; preparing deposits; balancing cash receipts; setting up and monitoring payment schedules; compiling and submitting financial reports to appropriate agencies.\nCoordinating and managing open court sessions including supervising and distributing court handouts, recording all pleas made by the defendants and/or their legal counsels.\nOverseeing that trial proceedings are recorded and preserved.\nIssuing and processing forfeiture of bonds, summons, subpoenas, citations and other court documents as directed by the Municipal Judge.\nReceiving and responding to diverse inquiries from the public, state agencies and other Village departments and enforcement agencies regarding court activities.\nSending required notices to the Wisconsin Department of Transportation, including suspension/revocation orders, reinstatements, and conviction status reports. Reviewing files, documents and other printed material for completeness and accuracy, and facilitating the correction of errors.\nProcessing incoming mail, faxes and distributing to defendants, attorneys, judge, etc.\nProcessing demands for certified court records.\nOrdering and maintaining supplies needed for operations of the Court.\nProcessing and maintaining confidential or sensitive information or documents.\nEstablishing and maintaining effective working relations with departmental staff, elected officials, County employees, and the general public.\nCompleting tasks as assigned by Municipal Judge.\nEssential Knowledge and Abilities The essential knowledge and abilities include:\nConsiderable knowledge of standard office practices, procedures, and techniques.\nConsiderable knowledge of business English, spelling, grammar, and punctuation.\nConsiderable knowledge of and proficiency in MS Office products or comparable office programs, word processing, spreadsheet, and some database knowledge.\nConsiderable knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders, and department/division specific equipment.\nConsiderable knowledge of department requirements, policies, procedures, rules, laws, etc.\nConsiderable knowledge of State and Federal laws regulating the operation of the Municipal Court as well as Village policies and procedures.\nWorking knowledge of basic math.\nWorking knowledge of department specific programs for cash receipting, deposit balancing, and state reporting, including interfaces with TiPPs, WI DOT, and WI DOR.\nWorking knowledge of unique or specialized terminology specific to Municipal Court operations\nSome knowledge of basic bookkeeping or accounting.\nAbility to take the oath provided by s. 19.01 prior to entering duties of position.\nAbility to analyze, research and interpret complex documents, information, policies and procedures.\nAbility to prepare and comprehend complex documents, correspondence, information, and reports.\nAbility to analyze and resolve problems.\nAbility to access and navigate the Internet, Municipal or department-specific applications or programs.\nAbility to follow and understand advanced oral and written instructions.\nAbility to work independently and as a member of a team and deal with people in an effective and timely manner.\nAbility to establish and maintain effective, professional, positive, and respectful working relationships, and communicates internally, with other Municipal Departments/Divisions, clients/customers, outside agencies, and the general public.\nAbility to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.\nAbility to make routine decisions using standardized practices.\nAbility and willingness to attend required continuing education events related to court law and operations.\nAbility to maintain sensitive and confidential information in a court environment.\nMinimum Qualifications The minimum qualifications include:\nHigh School Diploma or GED.\nThree (3) years post high school work experience providing administrative or court support.\nOne (1) year of recognized post high school training in business, administrative professional, legal or closely related field may substitute for one (1) year of the work experience requirement.\nSupplemental Information This is a full-time, non-exempt position. The hours of this position are Monday, Tuesday, Thursday and Friday from 8:00am - 4:30pm and Wednesday from 11:30am to 8:00pm. Municipal Court is held on Wednesday evenings and candidates must be available during this time. This position is not eligible for Telework or Work-From-Home. Please attach a cover letter and resume to the application but not in lieu of completing the application in its entirety. Communication regarding the status of this recruitment will be sent via email.\n","Municipal Court Clerk A full-time Municipal Court Clerk opportunity is now open for a detail-driven professional who thrives in a fast-pac...",[119],["B","3169926696"],"Work at GovernmentJobs.com","11 hours ago","/jobs/3169926696-municipal-court-clerk","/jobs?keyword=GovernmentJobs.com",{"_65":66,"_67":106,"_69":107,"_71":91,"_73":108},["D",1775433600000],"Government Jobs","District Court Deputy Clerk The District Court Deputy Clerk is the official keeper of all District Court records for the County and is responsible for performing a multitude of considerably difficult, wide-ranging clerical duties with accuracy, timeliness and with respect to confidentiality. This position is a public facing clerk for the District Court and is responsible for performing a variety of clerical and technical duties within the district court system. The work involves observing protocol and assisting the public by providing information about the documentation, methods and procedures associated with the district court system. Each type of case requires different documents and the application of different processes, and the position is expected to use judgment to determine the appropriate methods and procedures to apply in each case.\nThe position reports to the Clerk of District Court through the Management Supervisor and does not supervise other county personnel.\nEssential Job Duties and Responsibilities\nResponds to routine inquiries or referrals from other Department personnel, court representatives, attorneys, and members of the public. Examples of inquiries include questions from attorneys regarding document requirements, legal rights, water rights and ownership, jurisdictional issues, etc. Maintains confidentiality according to established guidelines and coordinates with involved or affected parties to resolve problematic issues.\nReceives, analyzes, and processes various court and legal filings, including proposed orders, motions to the court, and other documents. Collects and records fees, if required. Each type of case requires different processing methods and document requirements. The position must learn to determine and interpret the appropriate processes based on each case.\nDetermines the appropriate course of action for filings based on the Montana Code Annotated. Examines filed court documents for completeness and appropriateness according to the Montana Code Annotated (MCA), Local rules, and office procedure.\nCoordinates mail processing to ensure timely delivery of correspondence and materials to appropriate staff, including express shipments, registered mailings, electronic messaging, and other specialized delivery services.\nPrioritizes and processes or distributes filings and documents according to upcoming trial dates, legally mandated response times, individual judicial preferences, established office procedures and policies, and other factors.\nMaintains electronic and manual records management and docketing systems with new and updated case and file information.\nResearches, processes, issues, and records marriage license and collects appropriate fees. Interprets requirements to determine appropriate fees.\nOther Duties as Assigned\nPerforms a variety of other duties as assigned by supervisor. This includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatening disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.\nQualifications This work requires knowledge of legal procedures and terminology; the Montana Code Annotated; conducting research; records management; modern office machinery, methods, practices and procedures; business English, spelling and grammar; and have the ability to type accurately; write legibly; learn, understand and apply the various and multifaceted laws, rules and regulations governing the District Court system; exercise courtesy and tact in receiving the public and in giving and obtaining information; handle sensitive and confidential information; follow written and oral instructions; and establish and maintain cooperative relationships with those contacted in the course of work. This position also requires the ability to prioritize, organize, maintain legal calendars, communicate effectively verbally and in writing and have a working knowledge and experience using computers\nEducation & Experience The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school and one to two (1-2) years related office experience. Knowledge of legal terminology is preferred.\nSupplemental Information As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.\nTo be considered for this position please be prepared to attach the following required documents: Cover Letter, Resume.\nGallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. 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The company is in the middle of a significant transformation, expanding from its newspaper roots into a multimedia operation spanning digital, video, podcasts, live events, and data-driven civic engagement. NMG properties include the flagship Newsday and Newsday.com, NewsdayTV, the Newsday Live events series, and nextLI, a civic research and community forum platform funded by The Rauch Foundation. A new 130,000-square-foot headquarters in Melville features a broadcast-quality TV studio and multimedia production space. Newsday Live produces a growing calendar of food and wine tastings, author talks, sports Q&As, concerts, and community events. Feed Me, the company's food and dining vertical, includes a web series, quarterly print magazine, and restaurant coverage. Brand 360, the in-house content studio, partners with advertisers across healthcare, education, energy, tourism, and retail. 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We know we'll find the right type of talent for specialized positions that may be more challenging to fill. For almost fifteen years, Mediabistro has been our go-to resource for talent in the media/publishing space.","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/taunton-press-400x200.png","Mediabistro is valuable partner when it comes to finding top candidates in the media industry. Their team is extremely responsive, which makes the posting process quick and easy. They also offer great insight into branding company pages.","Huffpost","I love using Mediabistro for my harder to fill creative roles. Multimedia positions like photo editors, video producers, or even niche journalists yield great results. Other job boards don't always produce the specialized talent my hiring teams are looking for, and I feel like I can find that talent through Mediabistro.","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/huff-post-400x200.png","Trusted by Leading Media","and Creative Employers","See why top publishers, agencies, and brands rely on us to find exceptional talent.","Hire Remote and Local Talent","Across Every Media Vertical","Whether you are building an in-office team or seeking remote talent, access a specialized network of professionals in editorial, publishing, influencer marketing, and AI content strategy. Find candidates—from prompt engineers to production leads—who are ready to contribute from anywhere.","imageAlt","Media roles infographic","The #1 Destination for Media","and Creative Talent","Connect with top-tier full-time and freelance media professionals. 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Deputy Court Clerk