Fiscal Specialist Senior (Short Term)
Maricopa Community College district, Glendale, AZ, United States
Fiscal Specialist Senior (Short Term)
Job ID:
322101 |
Location:
Glendale Community College |
Full/Part Time:
Full Time |
Regular/Temporary:
Regular |
Grade:
112 |
Work Schedule:
Monday - Friday, 8am - 5pm (Summer: Monday - Thursday, 7am-6pm) |
Work Calendar:
12 Months |
Salary Range:
$22.06 - $28.67/hourly, DOE
Benefits
Nationwide Medical, Dental, and Vision Coverage
Paid Time Off: Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with option to purchase supplemental coverage
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules
Employee Health & Wellness Programs
District‑Wide Wellness Program with Workshops and Webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
Employee Assistance Program (EAP)
Sight‑On‑Site Eye Care Services
Mobile On‑Site Mammography Screenings
Pre‑Retirement Planning Events
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full‑time for an eligible employer)
Job Summary This position works in the Student Business Services area, performing moderately complex accounting operations, enforcing policies & procedures, researching and resolving discrepancies, and responding to inquiries related to student financials. It provides customer service and guidance to students, faculty, and staff.
Essential Functions
30%
– Provide customer service in person, by phone and online to students, faculty, staff and the general public; interpret and assist others in understanding student accounts; respond to complex inquiries related to student financials, fiscal policies and procedures, financial aid and third‑party billing; adhere to and ensure compliance with applicable policies and procedures; and monitor work of temporary staff; collaborate with other departments to support student success.
30%
– Perform daily cash count, open and close office in SIS; balance and reconcile daily business, prepare cash summaries and bank deposits; maintain accurate records; audit data entry to student accounts; download electronic reports from various online systems for review and reconciliation; review forms and documents for completeness and accuracy; create and maintain spreadsheets for data recording and reporting purposes.
25%
– Process payments for student tuition and fees, third‑party vouchers, fines, facility rentals, department payments and any proceeds from campus events; review and verify refund status and payment plan status; process student account refunds; prepare and reconcile cash boxes.
10%
– Assist at cashier window for employees and students.
5%
– Perform other duties as assigned.
Minimum Qualifications Associate's Degree from a regionally accredited institution and four (4) years of financial support experience in an area related to the assignment such as fiscal, finance, accounts receivable/payable, or payroll.
OR
an equivalent combination of the conferred degree and directly related full‑time work experience sufficient to successfully perform the essential duties of the job.
Desired Qualifications
Two (2) years of customer service experience in a business office in higher education or government organization.
Two (2) years of experience with online student information and/or accounting systems, preferably PeopleSoft.
Two (2) years of experience with cash handling, financial reporting, account reconciliation and/or record keeping.
Experience communicating policies and/or procedures, preferably in higher education or government organization.
Experience with Microsoft Office Suite, particularly Excel and Word.
College degree in a business‑related field such as accounting, finance, management, or marketing.
Special Working Conditions
Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving.
Travel to campus during interview/selection process will be at candidate's own expense.
Will be required to travel or be assigned to all MCCCD locations.
May require numerous evenings or weekends.
May require prolonged periods of viewing a computer screen.
May be required to lift or carry up to 25 lbs.
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information:
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full‑Time or Part‑Time; for Part‑Time employment, include Adjunct or Associate Professor (must include number of hours worked, contact hours or load).
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer.
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date Open until filled. First review, Monday, 12/08/2025. Applications received after the review date may not be screened.
EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972 states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
#J-18808-Ljbffr
322101 |
Location:
Glendale Community College |
Full/Part Time:
Full Time |
Regular/Temporary:
Regular |
Grade:
112 |
Work Schedule:
Monday - Friday, 8am - 5pm (Summer: Monday - Thursday, 7am-6pm) |
Work Calendar:
12 Months |
Salary Range:
$22.06 - $28.67/hourly, DOE
Benefits
Nationwide Medical, Dental, and Vision Coverage
Paid Time Off: Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with option to purchase supplemental coverage
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules
Employee Health & Wellness Programs
District‑Wide Wellness Program with Workshops and Webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
Employee Assistance Program (EAP)
Sight‑On‑Site Eye Care Services
Mobile On‑Site Mammography Screenings
Pre‑Retirement Planning Events
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full‑time for an eligible employer)
Job Summary This position works in the Student Business Services area, performing moderately complex accounting operations, enforcing policies & procedures, researching and resolving discrepancies, and responding to inquiries related to student financials. It provides customer service and guidance to students, faculty, and staff.
Essential Functions
30%
– Provide customer service in person, by phone and online to students, faculty, staff and the general public; interpret and assist others in understanding student accounts; respond to complex inquiries related to student financials, fiscal policies and procedures, financial aid and third‑party billing; adhere to and ensure compliance with applicable policies and procedures; and monitor work of temporary staff; collaborate with other departments to support student success.
30%
– Perform daily cash count, open and close office in SIS; balance and reconcile daily business, prepare cash summaries and bank deposits; maintain accurate records; audit data entry to student accounts; download electronic reports from various online systems for review and reconciliation; review forms and documents for completeness and accuracy; create and maintain spreadsheets for data recording and reporting purposes.
25%
– Process payments for student tuition and fees, third‑party vouchers, fines, facility rentals, department payments and any proceeds from campus events; review and verify refund status and payment plan status; process student account refunds; prepare and reconcile cash boxes.
10%
– Assist at cashier window for employees and students.
5%
– Perform other duties as assigned.
Minimum Qualifications Associate's Degree from a regionally accredited institution and four (4) years of financial support experience in an area related to the assignment such as fiscal, finance, accounts receivable/payable, or payroll.
OR
an equivalent combination of the conferred degree and directly related full‑time work experience sufficient to successfully perform the essential duties of the job.
Desired Qualifications
Two (2) years of customer service experience in a business office in higher education or government organization.
Two (2) years of experience with online student information and/or accounting systems, preferably PeopleSoft.
Two (2) years of experience with cash handling, financial reporting, account reconciliation and/or record keeping.
Experience communicating policies and/or procedures, preferably in higher education or government organization.
Experience with Microsoft Office Suite, particularly Excel and Word.
College degree in a business‑related field such as accounting, finance, management, or marketing.
Special Working Conditions
Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving.
Travel to campus during interview/selection process will be at candidate's own expense.
Will be required to travel or be assigned to all MCCCD locations.
May require numerous evenings or weekends.
May require prolonged periods of viewing a computer screen.
May be required to lift or carry up to 25 lbs.
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information:
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full‑Time or Part‑Time; for Part‑Time employment, include Adjunct or Associate Professor (must include number of hours worked, contact hours or load).
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer.
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date Open until filled. First review, Monday, 12/08/2025. Applications received after the review date may not be screened.
EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972 states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
#J-18808-Ljbffr