Production Coordinator
BOWA - Design Build Experts, Mc Lean, VA, United States
BOWA is a leader in luxury design-build remodeling, specializing in renovations such as kitchens, primary suites, whole‑house, and condo projects. Since 1988, BOWA has served clients across the Greater Washington area and Virginia’s Horse Country. The company prides itself on being a trusted advisor, guiding homeowners through every stage of the remodeling process and maintaining long‑term relationships. With over 80% of projects coming from repeat clients and referrals, BOWA is recognized for its exceptional service and commitment to client satisfaction.
A Production Coordinator for BOWA assists the BOWA Production Managers with readying a project for construction as well as assists in tracking costs throughout the project to ensure the project remains within its expected budget. The Production Coordinator works closely with the Production Managers and Accounts Payable Department, as well as communicates with subcontractors and vendors throughout the lifecycle of the project.
Roles and Responsibilities
Assists Production Manager with preparing jobs for construction
Communication with subcontractors and vendors
Assists with Change Authorizations
Reviews and management of job invoices
Essential Duties and Responsibilities
Schedules and participates in Construction Commitment Reviews, and Construction Contract Reviews
Assists Production Managers with project related administrative tasks as requested, i.e., client and accounts payable invoices
Prepares for Construction Contract Reviews by reviewing the architectural plans, project budget, clarifications, and selection schedules
Attends Project Huddles as needed
Reviews project material quotes and subcontractor bids to ensure alignment with projected budget; Requests updated bids/quotes as needed from subcontractors/vendors during project lifecycle
Hosts Buyout Meeting prior to Construction Commencement and is responsible for sending all proposals and material orders to subcontractors and vendors in a timely manner
Orders materials (online, via BOWA Partner, showroom, etc.), including long lead time items, as needed and tracks orders from placement through delivery; Assists in setting up returns as needed
Assists with finding alternative purchasing sources or alternative selections when material items are out of stock or cancelled
Enters commitments into Sage Timberline Accounting Software and uses various reports to help track costs throughout the project, reporting to Production Managers any discrepancies
Creates and tracks Change Authorizations (CA) and signs off on any subcontractor change orders related to CA, capturing project changes after CC and close out allowances
Reviews invoices and communicates with subcontractors or vendors regarding any billing issues
Conducts monthly Percent (%) Complete meetings to review each project budget and communicates results to PDM, AP Manager, CDB EVP, and CFO for financial analysis and reporting
Updates Ops Tracking Spreadsheet and attends Ops Meeting
Responsible for sending DocuSign documents to clients for Design Contracts, Construction Commitments, Construction Contracts, and Change Authorizations as needed
Assembles Project Manager notebooks prior to Pre‑Construction meeting to include all relevant information on construction project
Creates Homeowner Leave Behind Manuals at Project completion to include maintenance recommendations, material care, warranty care, as well as project specific information such as paint/grout schedules and manuals
Prepares permit submission packages for required building permits; submits permits and follows permit status through review process until approval; Obtains all required trade permits from project Subcontractors
Sets up Projects in Tertius (DCRA’s online website) for DC Projects using 3rd party inspectors
Supervisory Responsibilities
This position does not have any supervisory responsibilities
Preferred Requirements
Bachelor’s degree in business administration, Construction Management, or a related field
Working knowledge of construction processes and the full project lifecycle; prior construction experience preferred
Strong customer service orientation with excellent interpersonal, communication, and organizational skills
Highly detail‑oriented with the ability to manage multiple priorities effectively
Adept at multi‑tasking and strong attention to detail needed
Proficient in Microsoft Office (Outlook, Excel); familiarity with accounts payable software a plus
Experience with construction management software (e.g., Sage CRE 300, Buildertrend) preferred
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A Production Coordinator for BOWA assists the BOWA Production Managers with readying a project for construction as well as assists in tracking costs throughout the project to ensure the project remains within its expected budget. The Production Coordinator works closely with the Production Managers and Accounts Payable Department, as well as communicates with subcontractors and vendors throughout the lifecycle of the project.
Roles and Responsibilities
Assists Production Manager with preparing jobs for construction
Communication with subcontractors and vendors
Assists with Change Authorizations
Reviews and management of job invoices
Essential Duties and Responsibilities
Schedules and participates in Construction Commitment Reviews, and Construction Contract Reviews
Assists Production Managers with project related administrative tasks as requested, i.e., client and accounts payable invoices
Prepares for Construction Contract Reviews by reviewing the architectural plans, project budget, clarifications, and selection schedules
Attends Project Huddles as needed
Reviews project material quotes and subcontractor bids to ensure alignment with projected budget; Requests updated bids/quotes as needed from subcontractors/vendors during project lifecycle
Hosts Buyout Meeting prior to Construction Commencement and is responsible for sending all proposals and material orders to subcontractors and vendors in a timely manner
Orders materials (online, via BOWA Partner, showroom, etc.), including long lead time items, as needed and tracks orders from placement through delivery; Assists in setting up returns as needed
Assists with finding alternative purchasing sources or alternative selections when material items are out of stock or cancelled
Enters commitments into Sage Timberline Accounting Software and uses various reports to help track costs throughout the project, reporting to Production Managers any discrepancies
Creates and tracks Change Authorizations (CA) and signs off on any subcontractor change orders related to CA, capturing project changes after CC and close out allowances
Reviews invoices and communicates with subcontractors or vendors regarding any billing issues
Conducts monthly Percent (%) Complete meetings to review each project budget and communicates results to PDM, AP Manager, CDB EVP, and CFO for financial analysis and reporting
Updates Ops Tracking Spreadsheet and attends Ops Meeting
Responsible for sending DocuSign documents to clients for Design Contracts, Construction Commitments, Construction Contracts, and Change Authorizations as needed
Assembles Project Manager notebooks prior to Pre‑Construction meeting to include all relevant information on construction project
Creates Homeowner Leave Behind Manuals at Project completion to include maintenance recommendations, material care, warranty care, as well as project specific information such as paint/grout schedules and manuals
Prepares permit submission packages for required building permits; submits permits and follows permit status through review process until approval; Obtains all required trade permits from project Subcontractors
Sets up Projects in Tertius (DCRA’s online website) for DC Projects using 3rd party inspectors
Supervisory Responsibilities
This position does not have any supervisory responsibilities
Preferred Requirements
Bachelor’s degree in business administration, Construction Management, or a related field
Working knowledge of construction processes and the full project lifecycle; prior construction experience preferred
Strong customer service orientation with excellent interpersonal, communication, and organizational skills
Highly detail‑oriented with the ability to manage multiple priorities effectively
Adept at multi‑tasking and strong attention to detail needed
Proficient in Microsoft Office (Outlook, Excel); familiarity with accounts payable software a plus
Experience with construction management software (e.g., Sage CRE 300, Buildertrend) preferred
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