Records Specialist 1

THE POSITION

Are you an organized and motivated administrative professional with a keen eye for detail? The Department of Corrections (DOC), Population Management Division, Criminal History Verification Unit is seeking meticulous Records Specialist 1s to ensure every criminal history assessment is accurate and complete. This is the perfect opportunity to showcase your expertise in verifying complex documentation used to determine final case outcomes. If you are ready for a rewarding Commonwealth career and want advance your professional talents, then apply today!

DESCRIPTION OF WORK

As a Records Specialist 1, you will play a crucial role ensuring the accuracy and completeness of criminal history data for individuals in need of assessment. You will review and verify all available criminal history documentation, including juvenile and out-of-state charges, to determine the disposition of criminal charges. Additionally, you will conduct research and communicate with various agencies to clear dispositions and ensure the accuracy of sentence computations and parole board recommitment action changes. This work centers on interpreting sentencing documents, along with conducting detailed reviews and calculations. In addition, you will respond to inquiries from inmates, DOC staff, and other agencies regarding completed sentence structures.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week with approval from your supervisor after the successful completion of your probationary or training period. In office days will occur on Tuesday and Thursday. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
  
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misreprese