Editorial Assistant / Assistant Editor Opportunity at Stanford University
Globalsouthopportunities, Palo Alto, CA, United States
Stanford University presents an exciting opportunity for an Editorial Assistant or Assistant Editor within its esteemed publishing division, Stanford University Press. Based in Redwood City, this full‑time, on-site position offers early‑career professionals a gateway into scholarly publishing, particularly within Middle East studies and digital publishing initiatives.
Role Overview and Purpose The Editorial Assistant or Assistant Editor works closely with the Editor‑in‑Chief and acquisitions team, supporting the development and publication of high‑quality scholarly works. The role plays a central part in the manuscript lifecycle—from initial submission through peer review to final production.
Supporting manuscript preparation and submission into production
Coordinating peer review processes for proposals and manuscripts
Managing publishing schedules and tracking contracted titles
Overseeing permissions and publication agreements
Collaborating across departments including marketing, production, and finance
Core Responsibilities
Assisting authors and editors in manuscript development and preparation
Coordinating and monitoring peer review workflows
Tracking project timelines and updating editorial schedules
Managing permissions for copyrighted material
Creating and distributing publication agreements
Preparing materials for editorial board meetings
Maintaining organized filing systems and databases
Scheduling meetings, conferences, and internal communications
Acting as a liaison between internal departments
Required Qualifications and Skills
High school diploma or equivalent
Excellent written and verbal communication abilities
Strong organizational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Proficiency in office software and email applications
Strong interpersonal and customer service skills
Ability to work collaboratively in a team environment
Additional preferred qualifications:
Bachelor’s or graduate degree in any field
Familiarity with academic publishing or acquisitions processes
Demonstrated intellectual curiosity and engagement
Work Environment and Physical Requirements This is a desk‑based role requiring consistent computer use and prolonged sitting. Occasional physical activities may include standing or walking for short periods, light lifting (up to 10 pounds), filing, sorting, and handling documents.
Stanford University is committed to providing reasonable accommodations to employees with disabilities to ensure equal access and performance.
Compensation and Benefits
$24.93 to $26.50 per hour
Compensation is determined based on candidate qualifications and experience, internal equity and departmental budget, and market benchmarks and geographic considerations.
Beyond salary, employees benefit from a comprehensive rewards package that supports both personal and professional development.
Why Stanford University
Global recognition and impact in research, innovation, and education
Access to tuition reimbursement and professional training
Retirement plans and generous paid time off
Health care and wellness programs
Wellness and Recreation
Fitness facilities and classes
Outdoor spaces, museums, and cultural attractions
Convenience and Resources
Commuter benefits and transportation incentives
Discounts and employee support services
Equal Opportunity Commitment
Race, gender, religion, sexual orientation, gender identity, national origin, disability status, veteran status, or any other protected characteristic.
All qualified applicants are considered without regard to these characteristics.
Application Guidance
Tailored resume
Cover letter outlining interest in academic publishing and the role
Global South Opportunities (GSO) is not the organization hiring for this position. For inquiries, please contact the official organization directly. Please do not send applications or CVs to GSO, as we are unable to process them. Due to volume of emails, we may not respond to all inquiries. Thank you for your understanding.
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Role Overview and Purpose The Editorial Assistant or Assistant Editor works closely with the Editor‑in‑Chief and acquisitions team, supporting the development and publication of high‑quality scholarly works. The role plays a central part in the manuscript lifecycle—from initial submission through peer review to final production.
Supporting manuscript preparation and submission into production
Coordinating peer review processes for proposals and manuscripts
Managing publishing schedules and tracking contracted titles
Overseeing permissions and publication agreements
Collaborating across departments including marketing, production, and finance
Core Responsibilities
Assisting authors and editors in manuscript development and preparation
Coordinating and monitoring peer review workflows
Tracking project timelines and updating editorial schedules
Managing permissions for copyrighted material
Creating and distributing publication agreements
Preparing materials for editorial board meetings
Maintaining organized filing systems and databases
Scheduling meetings, conferences, and internal communications
Acting as a liaison between internal departments
Required Qualifications and Skills
High school diploma or equivalent
Excellent written and verbal communication abilities
Strong organizational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Proficiency in office software and email applications
Strong interpersonal and customer service skills
Ability to work collaboratively in a team environment
Additional preferred qualifications:
Bachelor’s or graduate degree in any field
Familiarity with academic publishing or acquisitions processes
Demonstrated intellectual curiosity and engagement
Work Environment and Physical Requirements This is a desk‑based role requiring consistent computer use and prolonged sitting. Occasional physical activities may include standing or walking for short periods, light lifting (up to 10 pounds), filing, sorting, and handling documents.
Stanford University is committed to providing reasonable accommodations to employees with disabilities to ensure equal access and performance.
Compensation and Benefits
$24.93 to $26.50 per hour
Compensation is determined based on candidate qualifications and experience, internal equity and departmental budget, and market benchmarks and geographic considerations.
Beyond salary, employees benefit from a comprehensive rewards package that supports both personal and professional development.
Why Stanford University
Global recognition and impact in research, innovation, and education
Access to tuition reimbursement and professional training
Retirement plans and generous paid time off
Health care and wellness programs
Wellness and Recreation
Fitness facilities and classes
Outdoor spaces, museums, and cultural attractions
Convenience and Resources
Commuter benefits and transportation incentives
Discounts and employee support services
Equal Opportunity Commitment
Race, gender, religion, sexual orientation, gender identity, national origin, disability status, veteran status, or any other protected characteristic.
All qualified applicants are considered without regard to these characteristics.
Application Guidance
Tailored resume
Cover letter outlining interest in academic publishing and the role
Global South Opportunities (GSO) is not the organization hiring for this position. For inquiries, please contact the official organization directly. Please do not send applications or CVs to GSO, as we are unable to process them. Due to volume of emails, we may not respond to all inquiries. Thank you for your understanding.
#J-18808-Ljbffr