Advancement Associate
Smithsonian Institution, Washington, District of Columbia, United States
The Smithsonian Asian Pacific American Center (APAC) is seeking a dynamic advancement professional to join our team at a moment of pivotal growth. Established in 1997, APAC strives to ensure the representation and inclusion of Asian Americans, Native Hawaiians, and Pacific Islanders (AANHPIs) in the Smithsonian’s collections, research, exhibitions, and programs. Since celebrating its 25th anniversary in 2022, APAC has expanded its mission to amplify AANHPI voices and stories within and beyond the Smithsonian.
Through education initiatives, publications, and public programs, APAC is providing new avenues to document, celebrate, and share the rich and diverse art, history, and culture of AANHPIs. APAC will open its inaugural physical exhibition at the Smithsonian American Art Museum in 2024, and upcoming exhibitions at other Smithsonian museums are being planned to pave the way for a dedicated APAC gallery on the National Mall.
The incumbent will expand upon existing structures to build a robust network of donors, stakeholders, and supporters to help realize the unit’s ambitious mission. This position, titled Advancement Associate, will assist APAC’s Director of Advancement in fundraising efforts at this critical moment and is based in Washington, DC.
Key Responsibilities
Gift Processing
– Prepares and reviews new gifts, payments, and pledges, coordinating closely with the Office of Advancement to track and process payments.
Donor Information and Relations
– Responsible for correspondence with APAC supporters and stakeholders including mailings for invitations and solicitation packages; reviews and edits materials, correspondence, presentations, and brochures; analyzes biographical and gift information to assess participation patterns of constituents; assists with logistical preparations for special events and guests.
Data Processing
– Maintains and expands donor database records of incoming and outstanding gifts, payments, and pledges and relevant donor and prospective donor files; conducts donor research; monitors information in the SI advancement database, including donor and prospective donor biological information.
Research
– Conducts research on potential donors with the goal of matching the interests of prospects to upcoming exhibits, programs, and unit’s needs; drafts prospect profiles and compiles findings for consideration by advancement staff.
Administrative Support
– Compiles data for stewardship reports for donors, drafts text, recommends graphic design, and provides statistical tables; tracks all correspondence, facsimiles, reports, etc., and follows up to ensure timely action and replies; coordinates with staff or supervisor to arrange meetings, contact participants, and assemble correspondence, records, reports, and other materials.
Skills, Knowledge, and Expertise Qualified candidates will demonstrate strong communication skills, the ability to manage multiple deadlines in a fast‑paced office setting, and a passion for learning and exploration. Experience working with Asian Pacific American donors or organizations, and/or familiarity with topics and issues related to Asian Pacific Americans is preferred but not required. Occasional evening and weekend work may be necessary. Applicants who wish to qualify based on education completed outside the United States must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in foreign credential interpretation; this documentation is the applicant’s responsibility and should be included with the application package. Any false statement in the application may result in rejection or, if employment begins, possible termination.
Application Instructions The Smithsonian Institution values and seeks a diverse workforce. Join us in “Inspiring Generations through Knowledge and Discovery.” Interested candidates should submit their resumes using the link by February 8, 2024. Resumes should include a description of paid and non‑paid work experience related to this job, starting and ending dates of each position, and average number of hours worked per week. Relocation expenses are not paid.
What to Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Commitment to Diversity, Equity, and Inclusion The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact oastaffing@si.edu. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
Equal Opportunity Employer The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds enhances our daily work life and contributes to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.
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Through education initiatives, publications, and public programs, APAC is providing new avenues to document, celebrate, and share the rich and diverse art, history, and culture of AANHPIs. APAC will open its inaugural physical exhibition at the Smithsonian American Art Museum in 2024, and upcoming exhibitions at other Smithsonian museums are being planned to pave the way for a dedicated APAC gallery on the National Mall.
The incumbent will expand upon existing structures to build a robust network of donors, stakeholders, and supporters to help realize the unit’s ambitious mission. This position, titled Advancement Associate, will assist APAC’s Director of Advancement in fundraising efforts at this critical moment and is based in Washington, DC.
Key Responsibilities
Gift Processing
– Prepares and reviews new gifts, payments, and pledges, coordinating closely with the Office of Advancement to track and process payments.
Donor Information and Relations
– Responsible for correspondence with APAC supporters and stakeholders including mailings for invitations and solicitation packages; reviews and edits materials, correspondence, presentations, and brochures; analyzes biographical and gift information to assess participation patterns of constituents; assists with logistical preparations for special events and guests.
Data Processing
– Maintains and expands donor database records of incoming and outstanding gifts, payments, and pledges and relevant donor and prospective donor files; conducts donor research; monitors information in the SI advancement database, including donor and prospective donor biological information.
Research
– Conducts research on potential donors with the goal of matching the interests of prospects to upcoming exhibits, programs, and unit’s needs; drafts prospect profiles and compiles findings for consideration by advancement staff.
Administrative Support
– Compiles data for stewardship reports for donors, drafts text, recommends graphic design, and provides statistical tables; tracks all correspondence, facsimiles, reports, etc., and follows up to ensure timely action and replies; coordinates with staff or supervisor to arrange meetings, contact participants, and assemble correspondence, records, reports, and other materials.
Skills, Knowledge, and Expertise Qualified candidates will demonstrate strong communication skills, the ability to manage multiple deadlines in a fast‑paced office setting, and a passion for learning and exploration. Experience working with Asian Pacific American donors or organizations, and/or familiarity with topics and issues related to Asian Pacific Americans is preferred but not required. Occasional evening and weekend work may be necessary. Applicants who wish to qualify based on education completed outside the United States must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in foreign credential interpretation; this documentation is the applicant’s responsibility and should be included with the application package. Any false statement in the application may result in rejection or, if employment begins, possible termination.
Application Instructions The Smithsonian Institution values and seeks a diverse workforce. Join us in “Inspiring Generations through Knowledge and Discovery.” Interested candidates should submit their resumes using the link by February 8, 2024. Resumes should include a description of paid and non‑paid work experience related to this job, starting and ending dates of each position, and average number of hours worked per week. Relocation expenses are not paid.
What to Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Commitment to Diversity, Equity, and Inclusion The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact oastaffing@si.edu. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
Equal Opportunity Employer The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds enhances our daily work life and contributes to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.
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