Executive Personal Assistant
Mahler Private Staffing, Chicago, IL, United States
Executive Personal Assistant for a Private Family Office (Northbrook, IL)
In-Person A private Family Office is seeking a polished, proactive, and highly organized Executive Personal Assistant (EPA) to provide primary support to the principal and light support to additional family members and Family Office leadership. This is an ideal role for a seasoned assistant who thrives in a dynamic environment requiring discretion, reliability, and anticipatory service. Key Responsibilities
Manage complex personal and professional calendars, including coordination with school and activity schedules. Coordinate domestic and international travel, including private aviation arrangements. Support scheduling for Family Office executives. Screen calls and manage communications. Partner with household staff and the Property Manager for vendor coordination and household needs. Complete monthly insurance and credit card reconciliation and other expense reports. Support meetings and events, including catering, room setup, and technology. Assist with foundation-related scheduling and grant-related meetings. Assist with project coordination. Qualifications
Experience supporting a CEO, C‑Suite Executive, principal, or private family office. Exceptionally organized, detail-oriented, and proactive (anticipates needs). Strong written communication and polished email skills. Tech‑savvy with MS Office Suite, Outlook, Teams, Zoom; comfortable on both Mac and PC. High discretion, professionalism, trustworthiness Graciously provides significant support to one principal and additional support to other family members and FO executives. Flexibility to support early‑morning communication, occasional evenings, and periodic weekend needs. Preferably lives within an easy commute of Family Office and residences. Culture & Environment
The Family Office values trust, loyalty, teamwork, kindness, and a strong work ethic. The environment is warm, respectful, and long‑tenured, with a commitment to family‑oriented values and service excellence. Schedule
Generally, Monday to Friday, 8:00 am to 5:00 pm Flexibility needed for some extended hours – early starts and later finishes Willing to respond to texts and call after hours or on weekends as needed Compensation & Benefits
$135,000–$175,000 salary (commensurate with experience) Highly subsidized medical, dental, and vision benefits (including family coverage) 401(k) with employer match Employer‑paid life insurance, short‑term disability, and long‑term disability 10 days PTO, sick days, 9 paid holidays, and bereavement leave Free on‑site parking Please visit www.mahlermatch.com to apply. Our Story: Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long‑term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
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In-Person A private Family Office is seeking a polished, proactive, and highly organized Executive Personal Assistant (EPA) to provide primary support to the principal and light support to additional family members and Family Office leadership. This is an ideal role for a seasoned assistant who thrives in a dynamic environment requiring discretion, reliability, and anticipatory service. Key Responsibilities
Manage complex personal and professional calendars, including coordination with school and activity schedules. Coordinate domestic and international travel, including private aviation arrangements. Support scheduling for Family Office executives. Screen calls and manage communications. Partner with household staff and the Property Manager for vendor coordination and household needs. Complete monthly insurance and credit card reconciliation and other expense reports. Support meetings and events, including catering, room setup, and technology. Assist with foundation-related scheduling and grant-related meetings. Assist with project coordination. Qualifications
Experience supporting a CEO, C‑Suite Executive, principal, or private family office. Exceptionally organized, detail-oriented, and proactive (anticipates needs). Strong written communication and polished email skills. Tech‑savvy with MS Office Suite, Outlook, Teams, Zoom; comfortable on both Mac and PC. High discretion, professionalism, trustworthiness Graciously provides significant support to one principal and additional support to other family members and FO executives. Flexibility to support early‑morning communication, occasional evenings, and periodic weekend needs. Preferably lives within an easy commute of Family Office and residences. Culture & Environment
The Family Office values trust, loyalty, teamwork, kindness, and a strong work ethic. The environment is warm, respectful, and long‑tenured, with a commitment to family‑oriented values and service excellence. Schedule
Generally, Monday to Friday, 8:00 am to 5:00 pm Flexibility needed for some extended hours – early starts and later finishes Willing to respond to texts and call after hours or on weekends as needed Compensation & Benefits
$135,000–$175,000 salary (commensurate with experience) Highly subsidized medical, dental, and vision benefits (including family coverage) 401(k) with employer match Employer‑paid life insurance, short‑term disability, and long‑term disability 10 days PTO, sick days, 9 paid holidays, and bereavement leave Free on‑site parking Please visit www.mahlermatch.com to apply. Our Story: Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long‑term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
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