Director of Finance and Business Operations
University of California, Riverside, CA, United States
Director of Finance and Business Operations
Under the general direction of the Chief Financial and Administrative Officer (CFAO) & Chief of Staff (COS), the Director of Budget and Operations (DBO), executes diverse and complex management of administrative, space management, financial, budgetary and contracts & grants functions under the Vice Chancellor Student Affairs organization including various departments and Educational and Community Outreach Programs. The DBO provides support on budgetary planning including the coordination of developing and managing annual budget processes and plans that support the Student Affairs organization long-and short-term goals. Assists the CFAO/COS with the coordination of financial and administrative operations for all control units under the Vice Chancellor Student Affairs umbrella including special projects with external funding. Reviews and performs the highest level of sophisticated/complex budget/resource analysis, including retrieving data from campus information systems, organizing, validating, and analyzing data, and preparing executive-level reports. Provides complex analytical support/policy analysis for the organization to monitor expenditures. Provides technical support in all financial areas and system applications, and implements processes and workflows to increase efficiency and improve financial reporting tools including contract and grants management. Coordinates and maintains compliance with relevant policies and procedures to maintain sound financial conditions. Must use sound judgment at all times and base decisions and recommendations on risk assessments aligned with campus and UC policies and procedures. Represent Student Affairs at campus activities and work groups related to finance, budget, administration, payroll, contracts and grants, and space management. The salary range for this position is $103,100.00 - $196,300.00 annually. However, the expected pay scale for this position is up to $175,000.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, UCR is unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Educational Requirements
Advanced degree in related area and/or equivalent experience/training. Required Experience Requirements
8 - 13 years of related experience. Required Previous supervisory/managerial experience. Preferred Experience improving financial reporting processes, business workflows, or financial systems to enhance operational efficiency and data transparency. Preferred Certification Requirements
Professional certification. Preferred Special Conditions
Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Minimum Requirements
Comprehensive knowledge of finance and budget policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping. Ability to effectively communicate verbally and in writing. Interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with a diverse populations. Client services oriented; good listening, critical thinking and analytical skills. Ability to multi-task. Knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated skills in the areas of budget process review and analysis, fund accounting, and financial planning as they relate to the creation and implementation of personnel and programmatic budgets in a public university environment. Ability to plan strategically in a customer oriented environment to promote efficient and effective operations. Knowledge of complex organizational budget structures and multiple funding sources in a higher education (or public sector environment), including general funds, student fee funds, gifts, and extramural funding. Preferred Qualifications
Proven track record in analyzing, developing, and proposing solutions to budget problems using a variety of quantitative and qualitative analytical techniques. Ability to create and maintain productive working relationships that build confidence that the budget process is accurate, has integrity, and reflects University and campus goals and objectives. Demonstrated knowledge of University policies, procedures, and practices, as well as familiarity with UCR's financial and purchasing systems. Demonstrated ability to develop financial forecasts, scenario models, and strategic financial analyses to support executive decision-making. Knowledge of financial compliance requirements and reporting considerations associated with intercollegiate athletics programs and evolving Name, Image and Likeness (NIL) program administration. In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview General Information
Job Title: FINANCIAL ANL MGR 1 Job Code: 000212 Grade: 25 Department Head: Brian Haynes Supervisor: Luis Alvarez Positions Directly Supervised
Job Code Title FTE 007710 FINANCIAL ANL 4 1 007709 FINANCIAL ANL 3 2 004631 FINANCIAL SVC SUPV 2 1 Generic Scope
Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets. Custom Scope
Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Manages, prepares, administers, and directs control of budget/organization resources. Manages the activities of the financial/resource analyst staff. Reviews and approves recommendations for financial planning and control. Monitors division
Under the general direction of the Chief Financial and Administrative Officer (CFAO) & Chief of Staff (COS), the Director of Budget and Operations (DBO), executes diverse and complex management of administrative, space management, financial, budgetary and contracts & grants functions under the Vice Chancellor Student Affairs organization including various departments and Educational and Community Outreach Programs. The DBO provides support on budgetary planning including the coordination of developing and managing annual budget processes and plans that support the Student Affairs organization long-and short-term goals. Assists the CFAO/COS with the coordination of financial and administrative operations for all control units under the Vice Chancellor Student Affairs umbrella including special projects with external funding. Reviews and performs the highest level of sophisticated/complex budget/resource analysis, including retrieving data from campus information systems, organizing, validating, and analyzing data, and preparing executive-level reports. Provides complex analytical support/policy analysis for the organization to monitor expenditures. Provides technical support in all financial areas and system applications, and implements processes and workflows to increase efficiency and improve financial reporting tools including contract and grants management. Coordinates and maintains compliance with relevant policies and procedures to maintain sound financial conditions. Must use sound judgment at all times and base decisions and recommendations on risk assessments aligned with campus and UC policies and procedures. Represent Student Affairs at campus activities and work groups related to finance, budget, administration, payroll, contracts and grants, and space management. The salary range for this position is $103,100.00 - $196,300.00 annually. However, the expected pay scale for this position is up to $175,000.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, UCR is unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Educational Requirements
Advanced degree in related area and/or equivalent experience/training. Required Experience Requirements
8 - 13 years of related experience. Required Previous supervisory/managerial experience. Preferred Experience improving financial reporting processes, business workflows, or financial systems to enhance operational efficiency and data transparency. Preferred Certification Requirements
Professional certification. Preferred Special Conditions
Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Minimum Requirements
Comprehensive knowledge of finance and budget policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping. Ability to effectively communicate verbally and in writing. Interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with a diverse populations. Client services oriented; good listening, critical thinking and analytical skills. Ability to multi-task. Knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated skills in the areas of budget process review and analysis, fund accounting, and financial planning as they relate to the creation and implementation of personnel and programmatic budgets in a public university environment. Ability to plan strategically in a customer oriented environment to promote efficient and effective operations. Knowledge of complex organizational budget structures and multiple funding sources in a higher education (or public sector environment), including general funds, student fee funds, gifts, and extramural funding. Preferred Qualifications
Proven track record in analyzing, developing, and proposing solutions to budget problems using a variety of quantitative and qualitative analytical techniques. Ability to create and maintain productive working relationships that build confidence that the budget process is accurate, has integrity, and reflects University and campus goals and objectives. Demonstrated knowledge of University policies, procedures, and practices, as well as familiarity with UCR's financial and purchasing systems. Demonstrated ability to develop financial forecasts, scenario models, and strategic financial analyses to support executive decision-making. Knowledge of financial compliance requirements and reporting considerations associated with intercollegiate athletics programs and evolving Name, Image and Likeness (NIL) program administration. In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview General Information
Job Title: FINANCIAL ANL MGR 1 Job Code: 000212 Grade: 25 Department Head: Brian Haynes Supervisor: Luis Alvarez Positions Directly Supervised
Job Code Title FTE 007710 FINANCIAL ANL 4 1 007709 FINANCIAL ANL 3 2 004631 FINANCIAL SVC SUPV 2 1 Generic Scope
Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets. Custom Scope
Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Manages, prepares, administers, and directs control of budget/organization resources. Manages the activities of the financial/resource analyst staff. Reviews and approves recommendations for financial planning and control. Monitors division