Senior Executive Assistant
WVU Medicine, Morgantown, WV, United States
Executive Administrative Assistant
Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions. Minimum Qualifications: Education, Certification, and/or Licensure: High School Diploma or Equivalent AND six (6) years of Administrative Experience OR Associate's Degree AND four (4) years of administrative Experience OR Bachelor's Degree AND two (2) years of administrative experience. Core Duties and Responsibilities: Works independently to initiate and complete Executive support functions for senior/executive leadership. Acts independently as a representative to hospital leadership. Responds to requests for information from a variety of senior/executive level leaders. Independently screens phone and face to face requests for the senior/executive leadership. Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested. Assist senior/executive in developing and gathering data for specific projects. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments. Establish and maintain office files and records and assembles information from these and other sources. Archives files independently as appropriate. Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership. Researches and compiles information as requested from senior/executive. Works independently drafting personal and business correspondence, letter and memos as requested. Proofreads all typed correspondence prior to submittal or distribution. Compiles accurate statistical, financial or unit activity data for department as assigned. Coordinates travel arrangements as needed and prepares travel reimbursement for signature. Participates in cross-training with all other support staff in hospital. Prioritizes mail, messages, inquiries, etc. for senior/executive's action or response. Works with management to coordinate and identify educational and training opportunities. Represents executive and organization in a positive way. Physical Requirements: The position takes a high degree of concentration both mentally in quick turnaround of written material (data collection reports, timely correspondence [response turnaround anticipated the same day], etc.) and also in responding to receiving and screening of callers via the phone and/or in person, as well as in coordinating of events that require constant time commitment and good organizational skills. Must be mentally alert and responsive. Ability to sit for long periods of time. Ability to lift, push or pull 10-15 pounds. Working Environment: Strong computer skills, communication skills, organization skills, and transcription are required. Knowledge of basic business principles and the ability to utilize Microsoft Office and database applications as appropriate. Skills and Abilities: Maintains a high level of confidentiality at all times. Ability to work independently and exercise good judgment with exemplary attention to detail. Demonstrated advanced organizational skills with the ability to prioritize multiple activities and follow thru to completion. Ability to assist with developing, articulating and documenting short and long-term goals and objectives and tracking progress toward meeting those goals and objectives. Strong oral presentation and critical thinking skills required. Excellent writing skills required in order to prepare memos/letters/correspondence and administrative reports to develop policies and procedures and respond to critical issues for the senior/executive.
Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions. Minimum Qualifications: Education, Certification, and/or Licensure: High School Diploma or Equivalent AND six (6) years of Administrative Experience OR Associate's Degree AND four (4) years of administrative Experience OR Bachelor's Degree AND two (2) years of administrative experience. Core Duties and Responsibilities: Works independently to initiate and complete Executive support functions for senior/executive leadership. Acts independently as a representative to hospital leadership. Responds to requests for information from a variety of senior/executive level leaders. Independently screens phone and face to face requests for the senior/executive leadership. Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested. Assist senior/executive in developing and gathering data for specific projects. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments. Establish and maintain office files and records and assembles information from these and other sources. Archives files independently as appropriate. Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership. Researches and compiles information as requested from senior/executive. Works independently drafting personal and business correspondence, letter and memos as requested. Proofreads all typed correspondence prior to submittal or distribution. Compiles accurate statistical, financial or unit activity data for department as assigned. Coordinates travel arrangements as needed and prepares travel reimbursement for signature. Participates in cross-training with all other support staff in hospital. Prioritizes mail, messages, inquiries, etc. for senior/executive's action or response. Works with management to coordinate and identify educational and training opportunities. Represents executive and organization in a positive way. Physical Requirements: The position takes a high degree of concentration both mentally in quick turnaround of written material (data collection reports, timely correspondence [response turnaround anticipated the same day], etc.) and also in responding to receiving and screening of callers via the phone and/or in person, as well as in coordinating of events that require constant time commitment and good organizational skills. Must be mentally alert and responsive. Ability to sit for long periods of time. Ability to lift, push or pull 10-15 pounds. Working Environment: Strong computer skills, communication skills, organization skills, and transcription are required. Knowledge of basic business principles and the ability to utilize Microsoft Office and database applications as appropriate. Skills and Abilities: Maintains a high level of confidentiality at all times. Ability to work independently and exercise good judgment with exemplary attention to detail. Demonstrated advanced organizational skills with the ability to prioritize multiple activities and follow thru to completion. Ability to assist with developing, articulating and documenting short and long-term goals and objectives and tracking progress toward meeting those goals and objectives. Strong oral presentation and critical thinking skills required. Excellent writing skills required in order to prepare memos/letters/correspondence and administrative reports to develop policies and procedures and respond to critical issues for the senior/executive.