Purchasing Agent - Paint and Drywall
STANCIL, Concord, NC, United States
Purchasing Agent - Paint and Drywall
At Stancil Services, we believe operational excellence begins with the materials we source and the relationships we build. The Purchasing Agent
Paint & Drywall plays a pivotal role in ensuring accurate cost data, developing and managing bid processes, and driving cost efficiency across all plumbing projects. This position supports both operational and financial success by leveraging vendor partnerships, optimizing bulk purchasing, and collaborating with the inventory team to reduce material costs and enhance productivity. The Purchasing Agent operates under the guidance of the Purchasing Manager while helping to shape systems and strategies that keep Stancil Services at the forefront of quality and innovation. Essential Job Functions: Maintain accurate material pricing and item data within the purchasing system. Generate and distribute purchase orders to approved vendors and suppliers. Review invoices in TimberScan to ensure accuracy, proper documentation, and correct job or cost code assignment. Identify invoice discrepancies and coordinate with vendors, purchasing, and accounting teams to resolve issues. Research and verify job allocations, pricing, and invoice details when discrepancies arise. Create and manage material allocations for jobs and close allocations once materials are issued or completed. Communicate pricing updates, material information, and purchasing details to internal teams as needed. Coordinate with warehouse staff to ensure accurate tracking and documentation of materials. Maintain organized and accurate purchasing, pricing, and invoice records. Provide administrative support to the purchasing team and assist with daily operational tasks. Other duties as assigned. Qualifications
Education, Experience and Training: Associate degree in Business Administration, Supply Chain, Accounting, or a related field preferred. 13 years of experience in purchasing, procurement, warehouse administration, accounting support, or a related administrative role preferred. Microsoft Office applications, especially Excel, Outlook, and Word. Purchasing, accounting, and invoice management systems, including TimberScan and other internal software. Construction background preferred but not required. Proficiency with SAGE Intacct accounting software is a plus. Proficient in Microsoft Office Suite or related software. Standards of Performance: Maintains a high level of accuracy when entering pricing, processing purchase orders, reviewing invoices, and assigning job or cost codes. Completes purchasing, invoice review, and allocation tasks within established timelines to support smooth operations and avoid project delays. Maintains clear, organized records for pricing, purchase orders, invoices, and material allocations to ensure information is easily accessible and traceable. Identifies discrepancies in pricing, invoices, or allocations and works proactively with vendors, accounting, and internal teams to resolve issues efficiently. Communicates clearly and professionally with vendors, warehouse staff, purchasing team members, and accounting to ensure accurate information and alignment across departments. Demonstrates consistency, dependability, and accountability in completing assigned tasks and supporting team operations. Follows established purchasing procedures, internal controls, and documentation requirements to maintain operational and financial accuracy. Works effectively with purchasing, operations, accounting, and warehouse teams to support company goals and maintain efficient workflow. Working Environment and Conditions: The position may require occasional time spent in the warehouse to review materials, verify allocations, or coordinate with warehouse personnel. While performing these duties, the employee may be exposed to typical warehouse conditions, including moderate noise levels, moving equipment, and varying temperatures. Work primarily performed indoors in an office or warehouse-adjacent setting. Requires frequent sitting, computer use, and operation of standard office equipment. Must be able to access all facility areas to assess purchasing and inventory needs. Frequently requires standing, walking, climbing, reaching, stooping, kneeling, or crouching. Occasional lifting of materials or equipment weighing up to 15 pounds may be required. Requires regular use of hands to handle objects, tools, or controls. Must be able to sit, talk, hear, and communicate effectively throughout the workday. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job. Tools and Equipment: Computer, laptop, and standard office equipment, including phone, printer, copier, and scanner Benefits: 401(k) Matching (100% up to 1st 4% deferred) Dental Insurance Employee Assistance Program (EAP) Health Insurance Up to $500 annual employer HSA match (HDHP enrollment required) Life Insurance (Group & Voluntary) Paid Time Off Vision Insurance Maternity/Paternity Leave Competitive salary + Bonus potential Note: As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require. The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions. Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training
At Stancil Services, we believe operational excellence begins with the materials we source and the relationships we build. The Purchasing Agent
Paint & Drywall plays a pivotal role in ensuring accurate cost data, developing and managing bid processes, and driving cost efficiency across all plumbing projects. This position supports both operational and financial success by leveraging vendor partnerships, optimizing bulk purchasing, and collaborating with the inventory team to reduce material costs and enhance productivity. The Purchasing Agent operates under the guidance of the Purchasing Manager while helping to shape systems and strategies that keep Stancil Services at the forefront of quality and innovation. Essential Job Functions: Maintain accurate material pricing and item data within the purchasing system. Generate and distribute purchase orders to approved vendors and suppliers. Review invoices in TimberScan to ensure accuracy, proper documentation, and correct job or cost code assignment. Identify invoice discrepancies and coordinate with vendors, purchasing, and accounting teams to resolve issues. Research and verify job allocations, pricing, and invoice details when discrepancies arise. Create and manage material allocations for jobs and close allocations once materials are issued or completed. Communicate pricing updates, material information, and purchasing details to internal teams as needed. Coordinate with warehouse staff to ensure accurate tracking and documentation of materials. Maintain organized and accurate purchasing, pricing, and invoice records. Provide administrative support to the purchasing team and assist with daily operational tasks. Other duties as assigned. Qualifications
Education, Experience and Training: Associate degree in Business Administration, Supply Chain, Accounting, or a related field preferred. 13 years of experience in purchasing, procurement, warehouse administration, accounting support, or a related administrative role preferred. Microsoft Office applications, especially Excel, Outlook, and Word. Purchasing, accounting, and invoice management systems, including TimberScan and other internal software. Construction background preferred but not required. Proficiency with SAGE Intacct accounting software is a plus. Proficient in Microsoft Office Suite or related software. Standards of Performance: Maintains a high level of accuracy when entering pricing, processing purchase orders, reviewing invoices, and assigning job or cost codes. Completes purchasing, invoice review, and allocation tasks within established timelines to support smooth operations and avoid project delays. Maintains clear, organized records for pricing, purchase orders, invoices, and material allocations to ensure information is easily accessible and traceable. Identifies discrepancies in pricing, invoices, or allocations and works proactively with vendors, accounting, and internal teams to resolve issues efficiently. Communicates clearly and professionally with vendors, warehouse staff, purchasing team members, and accounting to ensure accurate information and alignment across departments. Demonstrates consistency, dependability, and accountability in completing assigned tasks and supporting team operations. Follows established purchasing procedures, internal controls, and documentation requirements to maintain operational and financial accuracy. Works effectively with purchasing, operations, accounting, and warehouse teams to support company goals and maintain efficient workflow. Working Environment and Conditions: The position may require occasional time spent in the warehouse to review materials, verify allocations, or coordinate with warehouse personnel. While performing these duties, the employee may be exposed to typical warehouse conditions, including moderate noise levels, moving equipment, and varying temperatures. Work primarily performed indoors in an office or warehouse-adjacent setting. Requires frequent sitting, computer use, and operation of standard office equipment. Must be able to access all facility areas to assess purchasing and inventory needs. Frequently requires standing, walking, climbing, reaching, stooping, kneeling, or crouching. Occasional lifting of materials or equipment weighing up to 15 pounds may be required. Requires regular use of hands to handle objects, tools, or controls. Must be able to sit, talk, hear, and communicate effectively throughout the workday. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job. Tools and Equipment: Computer, laptop, and standard office equipment, including phone, printer, copier, and scanner Benefits: 401(k) Matching (100% up to 1st 4% deferred) Dental Insurance Employee Assistance Program (EAP) Health Insurance Up to $500 annual employer HSA match (HDHP enrollment required) Life Insurance (Group & Voluntary) Paid Time Off Vision Insurance Maternity/Paternity Leave Competitive salary + Bonus potential Note: As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require. The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions. Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training