Director, Academic Services
University of California - Santa Barbara, Santa Barbara, CA, United States
Position Information
Job ID:
85325
Position Number:
40033551
Payroll Title:
STDT ADVISOR SUPV 2 (004541)
Job Code:
004541
Job Open Date:
3/31/26
Application Review Begins:
4/15/26
Department:
GRAD (DEAN OF THE GRADUATE DIVISION)
Percentage of Time:
100%
Employee Class:
Staff: Career
FLSA Status:
Exempt
Salary Range:
$71,600 to $85,000/year (budgeted); full range $71,600 to $127,400/year
Work Location:
3117 Cheadle Hall
Working Days and Hours:
Monday-Friday, 8am-5pm
Benefits Eligibility:
Full Benefits
Work Arrangement:
Hybrid (Both UC & Non-UC locations)
Department Marketing Statement The Graduate Division promotes excellence in graduate education and ensures our graduate students are successful and prepared for careers across the professional spectrum. Stellar graduate students attract world‑class faculty, serve as mentors and teachers for undergraduates, conduct cutting‑edge research, and go on to leadership positions in California, the United States, and the world.
Brief Summary of Job Duties Under the general direction of the Assistant Dean of the Graduate Division, the STDT Advisor Supervisor 2 is responsible for the overall operation of a functional unit that oversees student academic services for the Graduate Division, serving over 3,000 graduate students in approximately 50 graduate programs with over 85 degrees, credentials, and interdisciplinary emphases. The Supervisor has expert knowledge of current university degree requirements and policy, procedures, and precedents related to graduate matters, and serves as a compliance officer on graduate education policy, acting as a key advisor to Graduate Division senior management and general campus on student and academic program policies and procedures.
Responsibilities
Manage academic services for graduate students, including long‑term planning, policy implementation, and coordination with campus offices and departments.
Oversee and hire, train, supervise, and evaluate academic advising staff and graduate advisors.
Provide counseling and liaison services for high‑risk students, overseeing case management systems and coordinated support services.
Manage the graduate student information system, collaborate with ITS on data retrieval and dissemination, and ensure data integrity.
Interpret and analyze policy, advise on complex academic matters, and prepare reports on graduate policy and trends.
Assist Graduate Division commencement planning and coordination.
Perform other duties as assigned and represent the division on campus committees.
Required Qualifications
Bachelor's degree in a related area and / or equivalent experience / training.
4‑6 years of experience in higher education administration, student services, or academic roles.
1‑3 years of experience interpreting academic policy and procedures, compiling and analyzing student academic information and records.
Strong professional ethics and discretion.
Ability to manage multiple simultaneous projects, set goals, establish efficient procedures, track progress, meet deadlines and performance targets.
Strong written communication skills.
Strong interpersonal skills for effective interaction with graduate students, faculty, staff, and other campus offices.
Preferred Qualifications
1‑3 years of experience in graduate program administration.
1‑3 years experience with student information systems/databases.
1‑3 years supervisory experience.
Special Conditions of Employment
Satisfactory criminal history background check.
UCSB is a Tobacco‑Free environment.
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts an offer of employment must disclose any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, or have filed an appeal of a finding of substantiated misconduct.
“Misconduct” includes violations of policies governing employee conduct at the applicant's previous place of employment, including sexual harassment, sexual assault, discrimination, etc. Refer to UC Sexual Violence and Sexual Harassment Policy, UC Anti‑Discrimination Policy, Abusive Conduct in the Workplace.
UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California policy on Vaccination Programs. For more information, visit: https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805‑893‑4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures
Application Status If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on “my activities”.
#J-18808-Ljbffr
85325
Position Number:
40033551
Payroll Title:
STDT ADVISOR SUPV 2 (004541)
Job Code:
004541
Job Open Date:
3/31/26
Application Review Begins:
4/15/26
Department:
GRAD (DEAN OF THE GRADUATE DIVISION)
Percentage of Time:
100%
Employee Class:
Staff: Career
FLSA Status:
Exempt
Salary Range:
$71,600 to $85,000/year (budgeted); full range $71,600 to $127,400/year
Work Location:
3117 Cheadle Hall
Working Days and Hours:
Monday-Friday, 8am-5pm
Benefits Eligibility:
Full Benefits
Work Arrangement:
Hybrid (Both UC & Non-UC locations)
Department Marketing Statement The Graduate Division promotes excellence in graduate education and ensures our graduate students are successful and prepared for careers across the professional spectrum. Stellar graduate students attract world‑class faculty, serve as mentors and teachers for undergraduates, conduct cutting‑edge research, and go on to leadership positions in California, the United States, and the world.
Brief Summary of Job Duties Under the general direction of the Assistant Dean of the Graduate Division, the STDT Advisor Supervisor 2 is responsible for the overall operation of a functional unit that oversees student academic services for the Graduate Division, serving over 3,000 graduate students in approximately 50 graduate programs with over 85 degrees, credentials, and interdisciplinary emphases. The Supervisor has expert knowledge of current university degree requirements and policy, procedures, and precedents related to graduate matters, and serves as a compliance officer on graduate education policy, acting as a key advisor to Graduate Division senior management and general campus on student and academic program policies and procedures.
Responsibilities
Manage academic services for graduate students, including long‑term planning, policy implementation, and coordination with campus offices and departments.
Oversee and hire, train, supervise, and evaluate academic advising staff and graduate advisors.
Provide counseling and liaison services for high‑risk students, overseeing case management systems and coordinated support services.
Manage the graduate student information system, collaborate with ITS on data retrieval and dissemination, and ensure data integrity.
Interpret and analyze policy, advise on complex academic matters, and prepare reports on graduate policy and trends.
Assist Graduate Division commencement planning and coordination.
Perform other duties as assigned and represent the division on campus committees.
Required Qualifications
Bachelor's degree in a related area and / or equivalent experience / training.
4‑6 years of experience in higher education administration, student services, or academic roles.
1‑3 years of experience interpreting academic policy and procedures, compiling and analyzing student academic information and records.
Strong professional ethics and discretion.
Ability to manage multiple simultaneous projects, set goals, establish efficient procedures, track progress, meet deadlines and performance targets.
Strong written communication skills.
Strong interpersonal skills for effective interaction with graduate students, faculty, staff, and other campus offices.
Preferred Qualifications
1‑3 years of experience in graduate program administration.
1‑3 years experience with student information systems/databases.
1‑3 years supervisory experience.
Special Conditions of Employment
Satisfactory criminal history background check.
UCSB is a Tobacco‑Free environment.
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts an offer of employment must disclose any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, or have filed an appeal of a finding of substantiated misconduct.
“Misconduct” includes violations of policies governing employee conduct at the applicant's previous place of employment, including sexual harassment, sexual assault, discrimination, etc. Refer to UC Sexual Violence and Sexual Harassment Policy, UC Anti‑Discrimination Policy, Abusive Conduct in the Workplace.
UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California policy on Vaccination Programs. For more information, visit: https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805‑893‑4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures
Application Status If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on “my activities”.
#J-18808-Ljbffr