Proposals Coordinator

Role Overview This role is responsible for identifying, preparing, and submitting bids across multiple platforms on a high-volume basis. This is a production-focused position centered on speed, accuracy, and consistency.

Job Title Proposal Coordinator

Key Responsibilities

Monitor multiple bid platforms daily (state, municipal, federal, and private RFP boards)

Identify and qualify opportunities aligned with company services

Prepare and submit bids using internal templates and AI tools

Ensure all submissions are complete, accurate, and meet requirements

Track all opportunities and submissions in an organized, consistent manner

Meet daily and weekly submission targets

Performance Expectations (KPIs)

Bids Submitted: Target volume per week (to be defined based on scope)

Accuracy/Compliance: Zero missed requirements or incomplete submissions

Turnaround Time: Speed from opportunity identification to submission

Organization: Clean tracking of all bids, statuses, and deadlines

Requirements

Strong attention to detail and ability to follow structured processes

Ability to work efficiently in a high-volume, deadline-driven environment

Comfortable using AI tools and technology to improve speed and output

Strong organizational and time management skills

Ability to work independently with minimal direction

Success Profile

Fast and efficient

Detail-oriented without overthinking

Comfortable with repetitive, process-driven work

Motivated by hitting clear, measurable targets

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