Document Specialist - Audi of West Houston
Sonic Automotive, Houston, TX, United States
Document Specialist - Audi of West Houston
Audi West Houston isn't just any dealership, we're a proud Audi Magna Society Elite award winner, placing us among the top Audi stores in the nation. This recognition highlights our commitment to delivering world-class customer service, exceptional performance, and an unmatched ownership experience. Located in Houston's Energy Corridor right off I-10, our modern facility blends luxury with convenience, offering a welcoming environment and thoughtful amenities to make every visit stress-free. If you're looking to grow your career with a high-performing team backed by a world-class brand, Audi West Houston is the place to be. Sonic Automotive is a multi-billion dollar Fortune 500 company and one of the largest automotive dealer groups in the country with 100+ dealerships nationwide across 25 brands. Job Description
The Document Specialist works closely with the Finance & Insurance (F&I) team to organize, verify, and prepare deal paperwork for submission to the billing department and banks. This role ensures accuracy and compliance in all documents, supporting a smooth and timely funding process. Duties and Responsibilities: Review and compile all required documents from the F&I team for each vehicle sale. Ensure deal jackets contain all necessary paperwork for funding, including contracts, titles, payoff info, and supporting documents. Double-check for missing signatures, incorrect figures, or compliance red flags before submission. Maintain a checklist to verify documentation is complete and meets dealership and lender requirements. Communicate with F&I managers regarding any discrepancies or missing items. Submit completed deal files to the billing clerk for processing and bank funding. Scan and upload deal documents into the DMS and digital filing systems. Organize physical and electronic records to ensure easy retrieval and audit readiness. Assist with month-end closeout by ensuring all deal files are complete and processed. Support the office and F&I department with general administrative tasks related to deal compliance and documentation. Qualifications
1+ year of administrative related experience in an automotive dealership. Strong attention to detail and organizational skills. Familiarity with deal paperwork, titling, or F&I processes. Ability to prioritize and work efficiently under deadlines. Comfortable working with computers, scanners, and dealership software (e.g., CDK, Reynolds & Reynolds, Dealertrack). Some Saturdays will be required for Month-End close out. All applicants must be authorized to work in the USA. All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license. Preferred Qualifications: Previous experience working directly with F&I, billing, or title clerks in an automotive setting. Understanding of lender documentation requirements and funding guidelines. Experience auditing or reviewing automotive deal jackets for compliance. Additional Information
Compensation (Hourly): $18.00 - 20.00 / hour Depending on experience and qualifications Schedule: FULL TIME Sundays off Saturday availability required Must be willing to stay late on occasion to finalize paperwork when deals are completed near or after normal closing hours. Perks & Benefits: Medical, Dental & Vision Insurance 401(k) with Company Match Paid Time Off that Grows with You Sundays Always Off Closed on Thanksgiving & Christmas Employee Pricing on Purchases & Leases Free & Discounted Gym Membership Options Exclusive Travel Deals on Hotels, Rentals & Airfare Career Growth in a Fortune 500 Company All your information will be kept confidential in accordance with EEO guidelines Job Location
I'm interested Privacy Notice
Audi West Houston isn't just any dealership, we're a proud Audi Magna Society Elite award winner, placing us among the top Audi stores in the nation. This recognition highlights our commitment to delivering world-class customer service, exceptional performance, and an unmatched ownership experience. Located in Houston's Energy Corridor right off I-10, our modern facility blends luxury with convenience, offering a welcoming environment and thoughtful amenities to make every visit stress-free. If you're looking to grow your career with a high-performing team backed by a world-class brand, Audi West Houston is the place to be. Sonic Automotive is a multi-billion dollar Fortune 500 company and one of the largest automotive dealer groups in the country with 100+ dealerships nationwide across 25 brands. Job Description
The Document Specialist works closely with the Finance & Insurance (F&I) team to organize, verify, and prepare deal paperwork for submission to the billing department and banks. This role ensures accuracy and compliance in all documents, supporting a smooth and timely funding process. Duties and Responsibilities: Review and compile all required documents from the F&I team for each vehicle sale. Ensure deal jackets contain all necessary paperwork for funding, including contracts, titles, payoff info, and supporting documents. Double-check for missing signatures, incorrect figures, or compliance red flags before submission. Maintain a checklist to verify documentation is complete and meets dealership and lender requirements. Communicate with F&I managers regarding any discrepancies or missing items. Submit completed deal files to the billing clerk for processing and bank funding. Scan and upload deal documents into the DMS and digital filing systems. Organize physical and electronic records to ensure easy retrieval and audit readiness. Assist with month-end closeout by ensuring all deal files are complete and processed. Support the office and F&I department with general administrative tasks related to deal compliance and documentation. Qualifications
1+ year of administrative related experience in an automotive dealership. Strong attention to detail and organizational skills. Familiarity with deal paperwork, titling, or F&I processes. Ability to prioritize and work efficiently under deadlines. Comfortable working with computers, scanners, and dealership software (e.g., CDK, Reynolds & Reynolds, Dealertrack). Some Saturdays will be required for Month-End close out. All applicants must be authorized to work in the USA. All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license. Preferred Qualifications: Previous experience working directly with F&I, billing, or title clerks in an automotive setting. Understanding of lender documentation requirements and funding guidelines. Experience auditing or reviewing automotive deal jackets for compliance. Additional Information
Compensation (Hourly): $18.00 - 20.00 / hour Depending on experience and qualifications Schedule: FULL TIME Sundays off Saturday availability required Must be willing to stay late on occasion to finalize paperwork when deals are completed near or after normal closing hours. Perks & Benefits: Medical, Dental & Vision Insurance 401(k) with Company Match Paid Time Off that Grows with You Sundays Always Off Closed on Thanksgiving & Christmas Employee Pricing on Purchases & Leases Free & Discounted Gym Membership Options Exclusive Travel Deals on Hotels, Rentals & Airfare Career Growth in a Fortune 500 Company All your information will be kept confidential in accordance with EEO guidelines Job Location
I'm interested Privacy Notice