Proposal Manager
Mach Alert, Inc., Brandon, FL, United States
Mach Alert, Inc., located in Tampa, Florida, produces the Mach Alert Fire Station Alerting system, a premium public safety solution for fire and medical dispatch. Mach Alert is an enterprise software and hardware package designed to streamline the process of sending alerts from public safety answering points and emergency dispatch centers to fire stations and first responders. Our innovative systems provide dispatchers with the tools to reduce response times, minimize stress, and maintain focus in critical situations. With a strong emphasis on operational precision and modern technology, Mach Alert supports first responders in their mission to protect communities effectively and safely.
Role Description This is a full‑time, on‑site position located in Tampa, FL. The Proposal Manager will oversee the end-to-end proposal lifecycle, from strategy development through submission, ensuring the delivery of high-quality, compelling, and compliant proposals for prospective clients. This role partners closely with cross‑functional teams to gather content and insights, manage proposal schedules, and ensure adherence to solicitation requirements. The Proposal Manager plays a critical role in winning new business by aligning proposals with company objectives and client needs, while also driving continuous improvement and modernization of the proposal development process to enhance efficiency and scalability.
Responsibilities
Work with customers’ technical requirements and requests and write and corresponding proposals that meet their needs
Meet and collaborate with Mach Alert and client leadership, sales, and technical teams to gather accurate content
Modernize and streamline the proposal processes to improve efficiency and accuracy (by creating AI tools)
Ability to identify inefficiencies and apply AI enabled tools or workflows to improve proposal development timelines
Ensure proposals are compliant, professional, and meet submission deadlines
Maintain and update proposal templates and content libraries, and track proposal performance and outcomes
Continuously improving proposal quality based on internal and client feedback
Occasionally write and manage high‑quality proposals, RFP/RFQ responses, and support documents
Attend conference call meetings and gather details for proposals
This role is primarily focused on proposal writing, with limited additional responsibilities including the creation of product data sheets and select marketing materials
Qualifications/Experience
Expertise in MS Suite tools required
Proven experience writing winning proposals (B2B, SaaS, public sector agencies, or enterprise preferred)
Strong skills in Proposal Development, Proposal Writing, and ensuring compliance with solicitation requirements
Project management capabilities, including managing timelines and coordinating cross‑functional teams
Proficiency in business communication, writing, and editing to deliver clear and concise content
Experience in analyzing client requirements and developing tailored strategies
Experience using AI tools and templates to support proposal development a plus
The ability to communicate clearly and professionally with diverse stakeholders
Ability to work closely with technical subject matter experts to grasp key technical concepts and translate them for non‑technical clients
Experience with technical RFPs/RFIs is a strong plus
Strong attention to detail and deadline management
Self‑motivated and comfortable owning the proposal process
Ability to thrive in a dynamic and fast‑paced environment, demonstrating excellent organizational skills
Familiarity with fire station alerting systems, public safety technologies, or related fields is a plus
Bachelor's degree in Business Administration, Communications, or a related field is preferred
Mach Alert, Inc. offers a competitive compensation and benefits package with incentivized bonus plans. - Careers@machalert.com
Mach Alert, Inc. is an Equal Opportunity Employer
All candidates must pass a pre‑employment background check and drug screen
Benefits
Paid time off
Company cell phone
Schedule
Office environment M‑F regular business hours (remote work not an option)
#J-18808-Ljbffr
Role Description This is a full‑time, on‑site position located in Tampa, FL. The Proposal Manager will oversee the end-to-end proposal lifecycle, from strategy development through submission, ensuring the delivery of high-quality, compelling, and compliant proposals for prospective clients. This role partners closely with cross‑functional teams to gather content and insights, manage proposal schedules, and ensure adherence to solicitation requirements. The Proposal Manager plays a critical role in winning new business by aligning proposals with company objectives and client needs, while also driving continuous improvement and modernization of the proposal development process to enhance efficiency and scalability.
Responsibilities
Work with customers’ technical requirements and requests and write and corresponding proposals that meet their needs
Meet and collaborate with Mach Alert and client leadership, sales, and technical teams to gather accurate content
Modernize and streamline the proposal processes to improve efficiency and accuracy (by creating AI tools)
Ability to identify inefficiencies and apply AI enabled tools or workflows to improve proposal development timelines
Ensure proposals are compliant, professional, and meet submission deadlines
Maintain and update proposal templates and content libraries, and track proposal performance and outcomes
Continuously improving proposal quality based on internal and client feedback
Occasionally write and manage high‑quality proposals, RFP/RFQ responses, and support documents
Attend conference call meetings and gather details for proposals
This role is primarily focused on proposal writing, with limited additional responsibilities including the creation of product data sheets and select marketing materials
Qualifications/Experience
Expertise in MS Suite tools required
Proven experience writing winning proposals (B2B, SaaS, public sector agencies, or enterprise preferred)
Strong skills in Proposal Development, Proposal Writing, and ensuring compliance with solicitation requirements
Project management capabilities, including managing timelines and coordinating cross‑functional teams
Proficiency in business communication, writing, and editing to deliver clear and concise content
Experience in analyzing client requirements and developing tailored strategies
Experience using AI tools and templates to support proposal development a plus
The ability to communicate clearly and professionally with diverse stakeholders
Ability to work closely with technical subject matter experts to grasp key technical concepts and translate them for non‑technical clients
Experience with technical RFPs/RFIs is a strong plus
Strong attention to detail and deadline management
Self‑motivated and comfortable owning the proposal process
Ability to thrive in a dynamic and fast‑paced environment, demonstrating excellent organizational skills
Familiarity with fire station alerting systems, public safety technologies, or related fields is a plus
Bachelor's degree in Business Administration, Communications, or a related field is preferred
Mach Alert, Inc. offers a competitive compensation and benefits package with incentivized bonus plans. - Careers@machalert.com
Mach Alert, Inc. is an Equal Opportunity Employer
All candidates must pass a pre‑employment background check and drug screen
Benefits
Paid time off
Company cell phone
Schedule
Office environment M‑F regular business hours (remote work not an option)
#J-18808-Ljbffr