Administrative Coordinator- Global Commercial Strategy
Gilead Sciences, Santa Monica, CA, United States
Join Kite To Cure Cancer
We're here for one reason and one reason only
to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We've made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. Administrative Coordinator Job Description
We currently have an exciting opportunity for an Administrative Coordinator. This role combines a primary purpose of administrative support for our Global Commercial Strategy team and Product Team Leaders. This role is based in Santa Monica, CA. Key responsibilities include providing administrative support, including calendar management, expenses, and travel; partnering with the Global Commercial Strategy teams and Product Team leaders to support meetings and activities; managing business calendar(s) collaborating with peers on forward planning initiatives; planning and organizing internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes; coordinating registrations for conferences, symposia, and local / international congresses; maintaining departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.; supporting recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks; handling general inquiries and routing questions to appropriate resources; and always maintaining confidentiality. Basic qualifications include a Bachelor's Degree OR Associate Degree and 2+ years of experience OR High School Degree and 3+ years of experience. Preferred qualifications include knowledge of pharmaceutical processes and systems, 2 years of office administrative experience, strong attention to detail and is organized with a systematic approach, resilience under pressure, ability to prioritize information and meetings on behalf of team members / senior leadership, proven administration experience within a fast-paced international organization, experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom), willingness to help and learn with a team player mentality, and ability to work in a field of uncertainty and ambiguity. The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans. Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com.
We're here for one reason and one reason only
to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We've made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. Administrative Coordinator Job Description
We currently have an exciting opportunity for an Administrative Coordinator. This role combines a primary purpose of administrative support for our Global Commercial Strategy team and Product Team Leaders. This role is based in Santa Monica, CA. Key responsibilities include providing administrative support, including calendar management, expenses, and travel; partnering with the Global Commercial Strategy teams and Product Team leaders to support meetings and activities; managing business calendar(s) collaborating with peers on forward planning initiatives; planning and organizing internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes; coordinating registrations for conferences, symposia, and local / international congresses; maintaining departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.; supporting recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks; handling general inquiries and routing questions to appropriate resources; and always maintaining confidentiality. Basic qualifications include a Bachelor's Degree OR Associate Degree and 2+ years of experience OR High School Degree and 3+ years of experience. Preferred qualifications include knowledge of pharmaceutical processes and systems, 2 years of office administrative experience, strong attention to detail and is organized with a systematic approach, resilience under pressure, ability to prioritize information and meetings on behalf of team members / senior leadership, proven administration experience within a fast-paced international organization, experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom), willingness to help and learn with a team player mentality, and ability to work in a field of uncertainty and ambiguity. The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans. Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com.