Administrative Coordinator- Global Commercial Strategy
USA Jobs, Santa Monica, CA, United States
Administrative Coordinator
Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. We currently have an exciting opportunity for an Administrative Coordinator. This role combines a primary purpose of administrative support for our Global Commercial Strategy team and Product Team Leaders. This role is based in Santa Monica, CA. Key Responsibilities Provide administrative support, including calendar management, expenses, and travel Partner with the Global Commercial Strategy teams and Product Team leaders to support meetings and activities Manage business calendar(s) collaborating with peers on forward planning initiatives Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes Coordinate registrations for conferences, symposia, and local / international congresses Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc. Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks Handle general inquiries and route questions to appropriate resources Always maintain confidentiality Basic Qualifications Bachelor's Degree OR Associate Degree and 2+ years of experience OR High School Degree and 3+ years of experience Preferred Qualifications Knowledge of pharmaceutical processes and systems 2 years of office administrative experience Strong attention to detail and is organized with a systematic approach Resilience under pressure Ability to prioritize information and meetings on behalf of team members / senior leadership Proven administration experience within a fast-paced international organization Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom) Willingness to help and learn with a team player mentality Ability to work in a field of uncertainty and ambiguity The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. For Current Kite Pharma Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday. Change The World With Us Everyone at Kite is grounded by one common goal - curing cancer. Every day, we aim to establish a direct line between that purpose and our day-to-day work. We are creating Kite together, with the recognition that the best teams are built by the best people. We maintain an attitude of curiosity, and creativity with each challenge as we develop a new market for cancer therapies. We appreciate and respect one another, and most importantly, we don't take success for granted. While we've come a long way to make what others viewed as impossible, possible, we know one thing is certain. Today is just the beginning.
Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. We currently have an exciting opportunity for an Administrative Coordinator. This role combines a primary purpose of administrative support for our Global Commercial Strategy team and Product Team Leaders. This role is based in Santa Monica, CA. Key Responsibilities Provide administrative support, including calendar management, expenses, and travel Partner with the Global Commercial Strategy teams and Product Team leaders to support meetings and activities Manage business calendar(s) collaborating with peers on forward planning initiatives Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes Coordinate registrations for conferences, symposia, and local / international congresses Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc. Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks Handle general inquiries and route questions to appropriate resources Always maintain confidentiality Basic Qualifications Bachelor's Degree OR Associate Degree and 2+ years of experience OR High School Degree and 3+ years of experience Preferred Qualifications Knowledge of pharmaceutical processes and systems 2 years of office administrative experience Strong attention to detail and is organized with a systematic approach Resilience under pressure Ability to prioritize information and meetings on behalf of team members / senior leadership Proven administration experience within a fast-paced international organization Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom) Willingness to help and learn with a team player mentality Ability to work in a field of uncertainty and ambiguity The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. For Current Kite Pharma Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday. Change The World With Us Everyone at Kite is grounded by one common goal - curing cancer. Every day, we aim to establish a direct line between that purpose and our day-to-day work. We are creating Kite together, with the recognition that the best teams are built by the best people. We maintain an attitude of curiosity, and creativity with each challenge as we develop a new market for cancer therapies. We appreciate and respect one another, and most importantly, we don't take success for granted. While we've come a long way to make what others viewed as impossible, possible, we know one thing is certain. Today is just the beginning.