EXECUTIVE ASSISTANT TO VP ACD
Moffitt Cancer Center Partnership, Tampa, FL, United States
EXECUTIVE ASSISTANT TO VP ACD Featured Job
Location Tampa, FL
Schedule - Shift - Hours Full Time - Day Shift - M-F, 8-5
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 10,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work for in the Nation, a Digital Health Most Wired Organization and continually named one of the Tampa Bay Time’s Top Workplaces. A National Cancer Institute (NCI)-designated Comprehensive Cancer Center since 2001.
Summary Job Summary Provides high level administrative support to the Vice President. Provides support to various committees and is responsible for special projects as assigned. The Executive Assistant triages the CTO, VPs and Directors communications, and works with them to facilitate timely and appropriate action. Coordinates all domestic and international travel and maintains their schedule. This position requires strong communication skills and interpersonal effectiveness. Must be able to make independent decisions, exercise authority when necessary, anticipate needs of the VP and the Director and have mature judgment, exercise discretion due to the confidential and sensitive nature of information/material handled daily.
Responsibilities
Coordinates the preparation of agendas for meetings; gathers and distributes materials for meetings; attends meetings, composes official minutes of all meetings, and maintains related files and records.
Writes, edits and/or coordinates the preparation of correspondence, reports, or other printed materials using Microsoft Office software; researches content items for precedents, correctness of presentation and applicability. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Monitor and resolve monthly accounting reports for departments to include all orders, travel expenditures, check requests and deposits to ensure proper crediting/debiting.
Provides primary administrative support and coordination of special projects (e.g., mapping workflow or coordinating programs). Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, responds to calendar requests as needed.
Address sensitive topics related to Human Resources, budget, or other matters, with the utmost confidentiality
Other duties as required, including assistance with ad-hoc projects.
Credentials and Qualifications
High School Diploma/GED required.
Minimum five (5) years reporting to senior and/or executive level management providing administrative/secretarial/office coordination experience to executive-level officials, preferably in a medical, academic and/or research setting.
Excellent customer service and interpersonal (verbal and written) communication skills and telephone etiquette is essential.
Must have the ability to interpret and apply instructions to assigned activities.
Must be highly organized, capable of self-direction, independent action and exercise good judgment.
Strong command of English grammar, spelling, punctuation and proofreading skills.
Familiarity with office organization protocols and procedures.
Discretion and judgment in handling confidential information.
Demonstrated proficiency with advanced Microsoft Office applications – including Word, Excel, PowerPoint, and Outlook is required.
Preferred Experience
Associate’s Degree in Business Administration or other related discipline.
Administrative support in a health care or academic medical environment.
Proficiency with graphics software.
Knowledge of Moffitt’s policies and practices – including human resources and purchasing.
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.If you’d like more information on your EEO rights under the law, please click here.
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Location Tampa, FL
Schedule - Shift - Hours Full Time - Day Shift - M-F, 8-5
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 10,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work for in the Nation, a Digital Health Most Wired Organization and continually named one of the Tampa Bay Time’s Top Workplaces. A National Cancer Institute (NCI)-designated Comprehensive Cancer Center since 2001.
Summary Job Summary Provides high level administrative support to the Vice President. Provides support to various committees and is responsible for special projects as assigned. The Executive Assistant triages the CTO, VPs and Directors communications, and works with them to facilitate timely and appropriate action. Coordinates all domestic and international travel and maintains their schedule. This position requires strong communication skills and interpersonal effectiveness. Must be able to make independent decisions, exercise authority when necessary, anticipate needs of the VP and the Director and have mature judgment, exercise discretion due to the confidential and sensitive nature of information/material handled daily.
Responsibilities
Coordinates the preparation of agendas for meetings; gathers and distributes materials for meetings; attends meetings, composes official minutes of all meetings, and maintains related files and records.
Writes, edits and/or coordinates the preparation of correspondence, reports, or other printed materials using Microsoft Office software; researches content items for precedents, correctness of presentation and applicability. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Monitor and resolve monthly accounting reports for departments to include all orders, travel expenditures, check requests and deposits to ensure proper crediting/debiting.
Provides primary administrative support and coordination of special projects (e.g., mapping workflow or coordinating programs). Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, responds to calendar requests as needed.
Address sensitive topics related to Human Resources, budget, or other matters, with the utmost confidentiality
Other duties as required, including assistance with ad-hoc projects.
Credentials and Qualifications
High School Diploma/GED required.
Minimum five (5) years reporting to senior and/or executive level management providing administrative/secretarial/office coordination experience to executive-level officials, preferably in a medical, academic and/or research setting.
Excellent customer service and interpersonal (verbal and written) communication skills and telephone etiquette is essential.
Must have the ability to interpret and apply instructions to assigned activities.
Must be highly organized, capable of self-direction, independent action and exercise good judgment.
Strong command of English grammar, spelling, punctuation and proofreading skills.
Familiarity with office organization protocols and procedures.
Discretion and judgment in handling confidential information.
Demonstrated proficiency with advanced Microsoft Office applications – including Word, Excel, PowerPoint, and Outlook is required.
Preferred Experience
Associate’s Degree in Business Administration or other related discipline.
Administrative support in a health care or academic medical environment.
Proficiency with graphics software.
Knowledge of Moffitt’s policies and practices – including human resources and purchasing.
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.If you’d like more information on your EEO rights under the law, please click here.
#J-18808-Ljbffr