Secretary to Director - Facilities
Palo Alto Unified School District, Palo Alto, CA, United States
Secretary To Director
Position: Secretary to Director Reports To: Department Director Salary Range: Range 34 on the Classified Salary Schedule Work Year: 12 Months Qualifications: Associate's degree or equivalent required; Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district; Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work; Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material; Current history of employer evaluations with satisfactory marks in all areas. Overview: Under direction, serve as secretary to a Director, relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. Responsibilities: Take dictation that includes a substantial amount of technical terminology; Type difficult financial and statistical reports, budgets, contracts, etc.; Take minutes at group meetings, exercising judgment in taking verbatim minutes of some sections in accordance with general instructions and revising, as necessary, to improve grammar and structure; keyboard reports, memoranda, and other material from straight copy or rough drafts; Operate computers to input and retrieve data, to word-process and to generate reports; Compile reports from a wide variety of sources, and transmit to other offices or agencies; Compose correspondence and memos from brief verbal instructions or notes; Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor.
Position: Secretary to Director Reports To: Department Director Salary Range: Range 34 on the Classified Salary Schedule Work Year: 12 Months Qualifications: Associate's degree or equivalent required; Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district; Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work; Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material; Current history of employer evaluations with satisfactory marks in all areas. Overview: Under direction, serve as secretary to a Director, relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. Responsibilities: Take dictation that includes a substantial amount of technical terminology; Type difficult financial and statistical reports, budgets, contracts, etc.; Take minutes at group meetings, exercising judgment in taking verbatim minutes of some sections in accordance with general instructions and revising, as necessary, to improve grammar and structure; keyboard reports, memoranda, and other material from straight copy or rough drafts; Operate computers to input and retrieve data, to word-process and to generate reports; Compile reports from a wide variety of sources, and transmit to other offices or agencies; Compose correspondence and memos from brief verbal instructions or notes; Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor.