Secretary to the Director of Athletics
Upper Freehold Regional School District, Allentown, NJ, United States
Secretary To The Director Of Athletics
The Secretary to the Director of Athletics is responsible for the day-to-day administrative operations of the athletic department. This role acts as the primary point of contact for coaches, student-athletes, parents, and officials while ensuring all programs comply with NJSIAA (New Jersey State Interscholastic Athletic Association) regulations and Board of Education policies. Key Responsibilities Athletic Event Management: Organize game schedules, coordinate transportation for away events, and arrange for officials and site security. Student Eligibility & Records: Process and maintain student-athlete physicals, academic eligibility checks, and parental permission forms to ensure compliance before participation. Financial Operations: Manage the athletic budget, track student fees, prepare money boxes for gate sales, and process payments for officials and event staff. Prepare on-line ticketing. Departmental Communication: Serve as the first point of contact for the office, handling inquiries from the public, staff, and students regarding athletic programs. General Administrative Support: Maintain the department calendar, prepare rosters, type correspondence, and order necessary supplies/equipment and all associated purchase order entry. Required Qualifications & Skills Education: High school diploma or equivalent is required. Many districts prefer an Associate's or Bachelor's degree. Experience: Typically requires 2-3 years of secretarial or administrative experience, preferably in an educational or athletic setting. Technical Proficiency: Expert-level skills in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office. Familiarity with specialized school software like Genesis, Arbiter, or rSchoolToday is often required. Communication: Strong interpersonal and writing skills to professionally interact with the school community. Compliance Knowledge: Familiarity with New Jersey's NJSIAA rules and local Board of Education athletic policies. Mandatory Checks: All NJ school employees must pass a criminal history background check and provide proof of U.S. citizenship or legal resident. Physical & Work Environment Setting: Primarily an indoor office setting, but may occasionally require being outdoors in various weather conditions for athletic events. Demands: Ability to lift up to 25 pounds (e.g., equipment or files) and handle frequent interruptions in a fast-paced environment. Hours: Standard school hours. Salary - Salary for this position shall be in accordance with the current agreed upon collective bargaining agreement. All collective bargaining agreements are available on the District website.
The Secretary to the Director of Athletics is responsible for the day-to-day administrative operations of the athletic department. This role acts as the primary point of contact for coaches, student-athletes, parents, and officials while ensuring all programs comply with NJSIAA (New Jersey State Interscholastic Athletic Association) regulations and Board of Education policies. Key Responsibilities Athletic Event Management: Organize game schedules, coordinate transportation for away events, and arrange for officials and site security. Student Eligibility & Records: Process and maintain student-athlete physicals, academic eligibility checks, and parental permission forms to ensure compliance before participation. Financial Operations: Manage the athletic budget, track student fees, prepare money boxes for gate sales, and process payments for officials and event staff. Prepare on-line ticketing. Departmental Communication: Serve as the first point of contact for the office, handling inquiries from the public, staff, and students regarding athletic programs. General Administrative Support: Maintain the department calendar, prepare rosters, type correspondence, and order necessary supplies/equipment and all associated purchase order entry. Required Qualifications & Skills Education: High school diploma or equivalent is required. Many districts prefer an Associate's or Bachelor's degree. Experience: Typically requires 2-3 years of secretarial or administrative experience, preferably in an educational or athletic setting. Technical Proficiency: Expert-level skills in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office. Familiarity with specialized school software like Genesis, Arbiter, or rSchoolToday is often required. Communication: Strong interpersonal and writing skills to professionally interact with the school community. Compliance Knowledge: Familiarity with New Jersey's NJSIAA rules and local Board of Education athletic policies. Mandatory Checks: All NJ school employees must pass a criminal history background check and provide proof of U.S. citizenship or legal resident. Physical & Work Environment Setting: Primarily an indoor office setting, but may occasionally require being outdoors in various weather conditions for athletic events. Demands: Ability to lift up to 25 pounds (e.g., equipment or files) and handle frequent interruptions in a fast-paced environment. Hours: Standard school hours. Salary - Salary for this position shall be in accordance with the current agreed upon collective bargaining agreement. All collective bargaining agreements are available on the District website.