Property Management Coordinator (Commercial Real Estate)
Southeast Centers LLC, Deerfield Beach, FL, United States
Job Description
Job Description
Position Overview We are seeking a Property Management Coordinator to support the day-to-day operations of a portfolio of grocery-anchored retail shopping centers. This role is heavily involved in rent collections, tenant compliance (insurance and sales reporting), and lease administration. This is not an entry-level administrative role. The position requires prior experience in commercial property management and regular interaction with tenants regarding delinquencies, reporting requirements, and operational issues. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities while maintaining consistent follow-through.
Key Responsibilities Rent Collections & Tenant Accounts
* Track rent payment status and proactively follow up with tenants to ensure timely payment * Communicate directly with tenants regarding past due balances and resolve delinquencies * Negotiate and monitor short-term payment plans * Prepare and issue late notices and statutory notices (including three-day notices, as applicable) * Analyze tenant ledgers and prepare reconciliation summaries to identify sources of delinquencies
Tenant Compliance & Lease Administration
* Maintain and track tenant insurance certificates and ensure compliance with lease requirements * Collect, track, and maintain gross sales reports from tenants * Process and maintain lease documentation, including: * * Executed leases and amendments * Tenant welcome packages * Option/renewal notices
* Prepare periodic internal reports, including quarterly legal status reports
Maintenance & Vendor Coordination
* Coordinate with maintenance staff regarding tenant service requests * Maintain vendor records and ensure current insurance compliance for vendors * Assist with processing vendor invoices
Administrative & Operational Support
* Maintain accurate tenant and vendor contact information * Process incoming/outgoing mail and deliveries * Answer and route incoming calls as needed * Assist with office operations, including visitor reception and coordination with service providers (e.g., alarm companies) * Prepare store opening/closing reports
Qualifications Required:
* Minimum 2 years of COMMERCIAL property management experience (retail, office, or industrial) (Residential-only experience will not be considered) * Experience with rent collections, tenant communication, or lease administration * Strong organizational skills with the ability to manage multiple priorities * Ability to communicate clearly and professionally with tenants and vendors * Proficiency in Microsoft Outlook, Excel, and Word
Preferred:
* Experience with retail shopping centers or multi-tenant properties * Associate's or Bachelor's degree
What We're Looking For
* Someone who is proactive, not just task-driven * Comfortable having direct conversations with tenants about money and compliance * Detail-oriented with strong follow-through * Able to work in a fast-paced environment with shifting priorities
Compensation & Benefits
* 401(k) with company match * Health insurance * Paid time off
Additional Information
* Full-time, in-office position * 8-hour workday * Must be able to commute to Deerfield Beach, FL * Relocation prior to start is preferred
Equal Opportunity Employer We are an Equal Opportunity Employer and do not discriminate based on any protected class. Company Description Southeast Centers is a commercial property management company that has been in business for over 45 years. We manage approximately 4.5 million square feet of primarily grocery anchored shopping centers throughout Florida and have recently grown into the Carolina's and Tennessee and are on a continued growth trajectory.
Company Description
Southeast Centers is a commercial property management company that has been in business for over 45 years. We manage approximately 4.5 million square feet of primarily grocery anchored shopping centers throughout Florida and have recently grown into the Carolina's and Tennessee and are on a continued growth trajectory.
Job Description
Position Overview We are seeking a Property Management Coordinator to support the day-to-day operations of a portfolio of grocery-anchored retail shopping centers. This role is heavily involved in rent collections, tenant compliance (insurance and sales reporting), and lease administration. This is not an entry-level administrative role. The position requires prior experience in commercial property management and regular interaction with tenants regarding delinquencies, reporting requirements, and operational issues. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities while maintaining consistent follow-through.
Key Responsibilities Rent Collections & Tenant Accounts
* Track rent payment status and proactively follow up with tenants to ensure timely payment * Communicate directly with tenants regarding past due balances and resolve delinquencies * Negotiate and monitor short-term payment plans * Prepare and issue late notices and statutory notices (including three-day notices, as applicable) * Analyze tenant ledgers and prepare reconciliation summaries to identify sources of delinquencies
Tenant Compliance & Lease Administration
* Maintain and track tenant insurance certificates and ensure compliance with lease requirements * Collect, track, and maintain gross sales reports from tenants * Process and maintain lease documentation, including: * * Executed leases and amendments * Tenant welcome packages * Option/renewal notices
* Prepare periodic internal reports, including quarterly legal status reports
Maintenance & Vendor Coordination
* Coordinate with maintenance staff regarding tenant service requests * Maintain vendor records and ensure current insurance compliance for vendors * Assist with processing vendor invoices
Administrative & Operational Support
* Maintain accurate tenant and vendor contact information * Process incoming/outgoing mail and deliveries * Answer and route incoming calls as needed * Assist with office operations, including visitor reception and coordination with service providers (e.g., alarm companies) * Prepare store opening/closing reports
Qualifications Required:
* Minimum 2 years of COMMERCIAL property management experience (retail, office, or industrial) (Residential-only experience will not be considered) * Experience with rent collections, tenant communication, or lease administration * Strong organizational skills with the ability to manage multiple priorities * Ability to communicate clearly and professionally with tenants and vendors * Proficiency in Microsoft Outlook, Excel, and Word
Preferred:
* Experience with retail shopping centers or multi-tenant properties * Associate's or Bachelor's degree
What We're Looking For
* Someone who is proactive, not just task-driven * Comfortable having direct conversations with tenants about money and compliance * Detail-oriented with strong follow-through * Able to work in a fast-paced environment with shifting priorities
Compensation & Benefits
* 401(k) with company match * Health insurance * Paid time off
Additional Information
* Full-time, in-office position * 8-hour workday * Must be able to commute to Deerfield Beach, FL * Relocation prior to start is preferred
Equal Opportunity Employer We are an Equal Opportunity Employer and do not discriminate based on any protected class. Company Description Southeast Centers is a commercial property management company that has been in business for over 45 years. We manage approximately 4.5 million square feet of primarily grocery anchored shopping centers throughout Florida and have recently grown into the Carolina's and Tennessee and are on a continued growth trajectory.
Company Description
Southeast Centers is a commercial property management company that has been in business for over 45 years. We manage approximately 4.5 million square feet of primarily grocery anchored shopping centers throughout Florida and have recently grown into the Carolina's and Tennessee and are on a continued growth trajectory.