Senior Marketing Coordinator (Proposal Specialist)
Ultimate Staffing, Baltimore, MD, United States
Location
Baltimore, MD office (also open to Washington, DC candidates for DC office)
Schedule Hybrid
Salary Range $80,000-$90,000 (flexible for strong industry experience)
Overview A well‑established architecture and design firm is seeking a
Proposal Specialist / Senior Marketing Coordinator
to join its Marketing and Business Development team. This role plays a critical part in winning new work by leading the development of high‑quality proposals, presentations, and marketing materials in a fast‑paced, collaborative environment.
This is a
hands‑on writing and production role , ideal for a detail‑oriented marketing professional with experience in the AEC industry who thrives under deadlines and enjoys telling compelling project stories.
Key Responsibilities
Lead the
production of competitive proposals , qualifications packages, and interview materials from kickoff through submission
Perform
hands‑on proposal writing
(not just review or coordination)
Develop clear, compelling narratives that communicate design thinking, technical expertise, and firm values
Collaborate closely with architects, designers, graphic designers, and subject matter experts
Create
presentations, slide decks, and marketing collateral
for interviews and client meetings
Coordinate internal teams, schedules, and deliverables to meet tight deadlines
Maintain and organize marketing assets such as resumes, project sheets, and case studies
Ensure brand consistency across all proposal and marketing materials
Support research efforts related to clients, markets, and competitors
Contribute to awards submissions, communications, and other marketing initiatives as needed
Required Experience & Qualifications
AEC industry experience is required
Architecture or design experience strongly preferred
Engineering or construction backgrounds also considered
3-5+ years
of experience in proposal writing or marketing within the AEC industry
Exceptional written communication skills with strong attention to detail
Ability to manage multiple priorities and deadlines in a fast‑paced environment
Bachelor's degree in marketing, communications, English, graphic design, or a related field
Technical Skills
Advanced proficiency in
Adobe InDesign
(multi‑page proposal production required)
Strong working knowledge of
Adobe Acrobat and Microsoft PowerPoint
Experience with
Illustrator and Photoshop
preferred
Proficiency with
Microsoft Office
Familiarity with CRM and asset management tools (e.g., proposal databases) a plus
Work Environment & Location
Hybrid schedule : In office
3 days per week
Client site visits count as in‑office days
Flexible arrangements considered based on individual circumstances
Primary marketing team is based in
Baltimore
Washington, DC‑based candidates
are also welcome (salary flexibility may apply)
Collaborative culture with frequent cross‑office teamwork
Company & Culture
Mid‑sized architecture firm with 150+
employees
across multiple offices
Business casual
culture; more formal attire when meeting clients
Highly collaborative, non‑siloed environment
Encouragement of professional growth, collaboration, and flexibility
Compensation & Benefits
Salary range: $80,000-$90,000 , with flexibility for candidates who bring strong, relevant AEC experience
Comprehensive benefits package, including paid time off and health coverage
Parking provided at the Baltimore office
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Schedule Hybrid
Salary Range $80,000-$90,000 (flexible for strong industry experience)
Overview A well‑established architecture and design firm is seeking a
Proposal Specialist / Senior Marketing Coordinator
to join its Marketing and Business Development team. This role plays a critical part in winning new work by leading the development of high‑quality proposals, presentations, and marketing materials in a fast‑paced, collaborative environment.
This is a
hands‑on writing and production role , ideal for a detail‑oriented marketing professional with experience in the AEC industry who thrives under deadlines and enjoys telling compelling project stories.
Key Responsibilities
Lead the
production of competitive proposals , qualifications packages, and interview materials from kickoff through submission
Perform
hands‑on proposal writing
(not just review or coordination)
Develop clear, compelling narratives that communicate design thinking, technical expertise, and firm values
Collaborate closely with architects, designers, graphic designers, and subject matter experts
Create
presentations, slide decks, and marketing collateral
for interviews and client meetings
Coordinate internal teams, schedules, and deliverables to meet tight deadlines
Maintain and organize marketing assets such as resumes, project sheets, and case studies
Ensure brand consistency across all proposal and marketing materials
Support research efforts related to clients, markets, and competitors
Contribute to awards submissions, communications, and other marketing initiatives as needed
Required Experience & Qualifications
AEC industry experience is required
Architecture or design experience strongly preferred
Engineering or construction backgrounds also considered
3-5+ years
of experience in proposal writing or marketing within the AEC industry
Exceptional written communication skills with strong attention to detail
Ability to manage multiple priorities and deadlines in a fast‑paced environment
Bachelor's degree in marketing, communications, English, graphic design, or a related field
Technical Skills
Advanced proficiency in
Adobe InDesign
(multi‑page proposal production required)
Strong working knowledge of
Adobe Acrobat and Microsoft PowerPoint
Experience with
Illustrator and Photoshop
preferred
Proficiency with
Microsoft Office
Familiarity with CRM and asset management tools (e.g., proposal databases) a plus
Work Environment & Location
Hybrid schedule : In office
3 days per week
Client site visits count as in‑office days
Flexible arrangements considered based on individual circumstances
Primary marketing team is based in
Baltimore
Washington, DC‑based candidates
are also welcome (salary flexibility may apply)
Collaborative culture with frequent cross‑office teamwork
Company & Culture
Mid‑sized architecture firm with 150+
employees
across multiple offices
Business casual
culture; more formal attire when meeting clients
Highly collaborative, non‑siloed environment
Encouragement of professional growth, collaboration, and flexibility
Compensation & Benefits
Salary range: $80,000-$90,000 , with flexibility for candidates who bring strong, relevant AEC experience
Comprehensive benefits package, including paid time off and health coverage
Parking provided at the Baltimore office
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
#J-18808-Ljbffr