Events and Alumni Relations Coordinator
GREAT FALLS COLLEGE MSU, Great Falls, MT, United States
Overview
The Events and Alumni Relations Coordinator is responsible for planning and executing a wide range of internal and external campus events that support institutional priorities, community engagement, and donor relations. This role coordinates official functions and initiatives led by the Dean’s Office, supports Development Board activities, and manages the campus event system to ensure efficient scheduling and execution. Additionally, the position leads efforts to strengthen alumni engagement through strategic outreach, relationship building, and event‑based initiatives. The ideal candidate brings experience in event or project coordination, strong organizational and time management skills, proficiency with standard office software, and the ability to manage multiple priorities independently, with preference given to those with experience in higher education or event and fundraising environments.
Responsibilities
Plan, coordinate and implement internal and external campus events, including academic, administrative, community, donor and institutional events.
Coordinate events sponsored or hosted by the Dean’s Office, including official college functions, ceremonies, receptions and special initiatives.
Coordinate and attend Great Falls College Development Board meetings and events.
Develop and implement strategies to expand alumni engagement with a focus on events, outreach and relationship building.
Maintain and manage the campus event management system (EvM).
Qualifications Required:
Three (3) years of experience in office administration, event coordination, project coordination or a related field.
Demonstrated proficiency with standard office software applications, including Microsoft Office.
Demonstrated ability to manage multiple priorities, meet deadlines and work independently.
Preferred:
Associate degree or higher in office technology, administrative support, event management, project management or a related field or an equivalent combination of education and experience.
Experience working in a higher education or campus environment.
Experience coordinating meetings, events or fundraising activities.
Experience using event management or scheduling systems.
Physical Demands This position is located indoors in a busy and often fast‑paced environment. Walking, standing, sitting, stooping, reaching, and occasional light lifting required. The ability to work for long periods of time in an open space with many interruptions is necessary. Extensive computer use.
Compensation and Benefits Hourly salary range: $22.00 to $23.00 per hour. Benefits Eligible: Yes.
Required Documents
Resume
Cover Letter
Transcript
List of References
Optional Documents
(Optional materials can be submitted at the applicant’s discretion.)
EEO and Disability Statement Great Falls College Montana State University is committed to providing a working and learning environment free from discrimination. As such, the College does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the College’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Great Falls College Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, GFC MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Great Falls College Montana State University, 2100 16th Ave S, Great Falls, MT 59405; 406-268-3701; jobs@gfcmsu.edu.
GFC MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the GFC MSU Website: http://www.gfcmsu.edu/about/policies/400policies.html
Great Falls College MSU is a tobacco-free campus. Smoking and the use of any tobacco products is not permitted on any College property.
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Responsibilities
Plan, coordinate and implement internal and external campus events, including academic, administrative, community, donor and institutional events.
Coordinate events sponsored or hosted by the Dean’s Office, including official college functions, ceremonies, receptions and special initiatives.
Coordinate and attend Great Falls College Development Board meetings and events.
Develop and implement strategies to expand alumni engagement with a focus on events, outreach and relationship building.
Maintain and manage the campus event management system (EvM).
Qualifications Required:
Three (3) years of experience in office administration, event coordination, project coordination or a related field.
Demonstrated proficiency with standard office software applications, including Microsoft Office.
Demonstrated ability to manage multiple priorities, meet deadlines and work independently.
Preferred:
Associate degree or higher in office technology, administrative support, event management, project management or a related field or an equivalent combination of education and experience.
Experience working in a higher education or campus environment.
Experience coordinating meetings, events or fundraising activities.
Experience using event management or scheduling systems.
Physical Demands This position is located indoors in a busy and often fast‑paced environment. Walking, standing, sitting, stooping, reaching, and occasional light lifting required. The ability to work for long periods of time in an open space with many interruptions is necessary. Extensive computer use.
Compensation and Benefits Hourly salary range: $22.00 to $23.00 per hour. Benefits Eligible: Yes.
Required Documents
Resume
Cover Letter
Transcript
List of References
Optional Documents
(Optional materials can be submitted at the applicant’s discretion.)
EEO and Disability Statement Great Falls College Montana State University is committed to providing a working and learning environment free from discrimination. As such, the College does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the College’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Great Falls College Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, GFC MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Great Falls College Montana State University, 2100 16th Ave S, Great Falls, MT 59405; 406-268-3701; jobs@gfcmsu.edu.
GFC MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the GFC MSU Website: http://www.gfcmsu.edu/about/policies/400policies.html
Great Falls College MSU is a tobacco-free campus. Smoking and the use of any tobacco products is not permitted on any College property.
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