Executive Administrator, Regulatory Affairs and ICT
Kyowa Kirin, Inc.- U.S., Princeton, NJ, United States
Executive Administrator, Regulatory Affairs and ICT
Kyowa Kirin is a fast‑growing global specialty pharmaceutical company that applies state‑of‑the‑art biotechnologies to discover and deliver novel medicines in four disease areas: bone and mineral; intractable hematology; hematology oncology; and rare disease. A Japan‑based company, our goal is to translate science into smiles by delivering therapies where no adequate treatments currently exist, working from drug discovery to product development and commercialization. In North America, we are headquartered in Princeton, NJ, with offices in California, North Carolina, and Mississauga, Ontario.
The Executive Administrator performs and oversees all administrative services for the Regulatory and Information Technology departments. This includes managing complex business calendars, coordinating meetings, coordinating travel arrangements, tracking action items, managing department contracts and following up on vendor payments. The position requires broad knowledge of corporate operations and policy, a high level of administrative support and advanced computer technology experience, and the ability to multi‑task. It requires maintaining confidentiality, discretion, independent judgment and initiative. The role reports to the Executive Director, Development and Product Strategy and Vice President, KKNA Regional Information Technology Head. It is a hybrid role requiring two days a week in the office.
Key Responsibilities
Provide general administrative support and organizational skills to the Information Technology and Regulatory leadership and team members.
Plan and coordinate meetings (on‑site and off‑site): schedule meetings, reserve conference rooms, select off‑site venues and contractors; prepare and distribute meeting materials; coordinate audio‑visual equipment and food needs; prepare and format documents into final form.
Manage contract process and payments/invoices from outside vendors utilizing Quickbase and Microsoft D365.
Arrange and complete all aspects of travel: coordinate domestic and international travel arrangements; prepare itineraries; monitor and process travel or other expense reimbursements in a timely manner.
Manage project timelines to ensure on‑time performance, anticipating and mitigating issues and challenges.
Maintain calendars and monitor crucial due dates and important events as required.
Process incoming and outgoing e‑mail.
Draft and/or proof‑read documents and presentations, ensuring proper business writing and grammar.
Prepare presentations as needed.
Send team and department communications as requested.
Attend meetings, prepare and maintain meeting notes.
Manage documents effectively from and to various software programs, demonstrating confidence with technologies and the ability to learn new technologies as necessary.
Maintain integrity of electronic document structure for the departments.
Handle general telephone/e‑mail inquiries to the department(s) and field/answer all routine and non‑routine questions.
Identify urgent activities and manage or route appropriately.
Suggest and drive improvement processes when applicable.
Provide operational support to the global GRA organization as requested, executing assigned tasks and ensuring timely delivery.
Comply with all policies and procedures.
Qualifications Education
High School Diploma or GED required. Business school, associate degree or equivalent is a plus.
Experience
Minimum of eight (8) years in a corporate environment, with pharmaceutical experience preferred.
Broad knowledge of corporate operations and policy.
High level of administrative support and advanced computer technology experience.
Ability to multi‑task.
Must operate with discretion and great latitude for independent judgment and initiative.
Technical Skills
Advanced proficiency with Microsoft Office Suite.
Strong interpersonal and communication skills (both oral and written).
Non‑Technical Skills
Demonstrated ability to organize, prioritize, meet deadlines, make decisions, and adapt quickly.
Strong interpersonal and communication skills.
Strong work ethic.
Excellent problem‑solving skills.
Detail‑oriented and excellent follow‑through.
Ability to flex and deal with ambiguity in a dynamic, fast‑paced, high‑growth environment.
Passion for personal learning and development.
Cultural sensitivity and ability to develop consensus within a multinational organization.
The anticipated salary for this position will be
$83,000 to $95,000 . The actual salary offered may vary based on experience, skill set, qualifications, education, location and other business needs.
Benefits
401(k) with company match
Annual Bonus Program (Sales Bonus for Sales Jobs)
Generous PTO and Holiday Schedule which includes Summer and Winter Shut‑Downs, Sick Days and Volunteer Days
Healthcare Benefits (Medical, Dental, Prescription Drugs and Vision)
Well‑Being and Work/Life Programs
Life & Disability Insurance
Long‑Term Incentive Program (subject to job level and performance)
Pet Insurance
Tuition Assistance
Employee Referral Awards
The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.
It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.
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The Executive Administrator performs and oversees all administrative services for the Regulatory and Information Technology departments. This includes managing complex business calendars, coordinating meetings, coordinating travel arrangements, tracking action items, managing department contracts and following up on vendor payments. The position requires broad knowledge of corporate operations and policy, a high level of administrative support and advanced computer technology experience, and the ability to multi‑task. It requires maintaining confidentiality, discretion, independent judgment and initiative. The role reports to the Executive Director, Development and Product Strategy and Vice President, KKNA Regional Information Technology Head. It is a hybrid role requiring two days a week in the office.
Key Responsibilities
Provide general administrative support and organizational skills to the Information Technology and Regulatory leadership and team members.
Plan and coordinate meetings (on‑site and off‑site): schedule meetings, reserve conference rooms, select off‑site venues and contractors; prepare and distribute meeting materials; coordinate audio‑visual equipment and food needs; prepare and format documents into final form.
Manage contract process and payments/invoices from outside vendors utilizing Quickbase and Microsoft D365.
Arrange and complete all aspects of travel: coordinate domestic and international travel arrangements; prepare itineraries; monitor and process travel or other expense reimbursements in a timely manner.
Manage project timelines to ensure on‑time performance, anticipating and mitigating issues and challenges.
Maintain calendars and monitor crucial due dates and important events as required.
Process incoming and outgoing e‑mail.
Draft and/or proof‑read documents and presentations, ensuring proper business writing and grammar.
Prepare presentations as needed.
Send team and department communications as requested.
Attend meetings, prepare and maintain meeting notes.
Manage documents effectively from and to various software programs, demonstrating confidence with technologies and the ability to learn new technologies as necessary.
Maintain integrity of electronic document structure for the departments.
Handle general telephone/e‑mail inquiries to the department(s) and field/answer all routine and non‑routine questions.
Identify urgent activities and manage or route appropriately.
Suggest and drive improvement processes when applicable.
Provide operational support to the global GRA organization as requested, executing assigned tasks and ensuring timely delivery.
Comply with all policies and procedures.
Qualifications Education
High School Diploma or GED required. Business school, associate degree or equivalent is a plus.
Experience
Minimum of eight (8) years in a corporate environment, with pharmaceutical experience preferred.
Broad knowledge of corporate operations and policy.
High level of administrative support and advanced computer technology experience.
Ability to multi‑task.
Must operate with discretion and great latitude for independent judgment and initiative.
Technical Skills
Advanced proficiency with Microsoft Office Suite.
Strong interpersonal and communication skills (both oral and written).
Non‑Technical Skills
Demonstrated ability to organize, prioritize, meet deadlines, make decisions, and adapt quickly.
Strong interpersonal and communication skills.
Strong work ethic.
Excellent problem‑solving skills.
Detail‑oriented and excellent follow‑through.
Ability to flex and deal with ambiguity in a dynamic, fast‑paced, high‑growth environment.
Passion for personal learning and development.
Cultural sensitivity and ability to develop consensus within a multinational organization.
The anticipated salary for this position will be
$83,000 to $95,000 . The actual salary offered may vary based on experience, skill set, qualifications, education, location and other business needs.
Benefits
401(k) with company match
Annual Bonus Program (Sales Bonus for Sales Jobs)
Generous PTO and Holiday Schedule which includes Summer and Winter Shut‑Downs, Sick Days and Volunteer Days
Healthcare Benefits (Medical, Dental, Prescription Drugs and Vision)
Well‑Being and Work/Life Programs
Life & Disability Insurance
Long‑Term Incentive Program (subject to job level and performance)
Pet Insurance
Tuition Assistance
Employee Referral Awards
The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.
It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.
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