Special Assistant to the Director
Prince George's County, Maryland, Landover, MD, United States
About the Position
The Special Assistant to the Director acts as a key administrative and operational support role, closely assisting the Director in managing their daily tasks, calendar, communications, projects, and sensitive information, ensuring smooth functioning of the department by coordinating research and facilitating communication with internal and external stakeholders.
Examples of Work
Provide advanced administrative and technical support.
Represent and communicate on behalf of Director and management interests.
Coordinate the development of meeting agendas, record minutes, and ensure follow-up on action items as requested.
Prepare presentations, slide decks, and meeting materials in advance.
Evaluate project initiation, planning, execution, monitoring, and closing to enhance efficiencies.
Lead change and facilitate innovation of processes for greater efficiencies.
Perform and manage complex professional planning projects, research, and analysis.
Provide overall management of division-related planning issues.
Advise the Director and Deputy Directors on all planning-related matters.
Serve as a liaison and perform all necessary functions in support of planning.
Evaluate operations and activities of assigned responsibilities.
Plan and facilitate external and internal stakeholder meetings.
Align project goals with agency mission and state plans.
Serve as the point of contact between DHS and PGC legislative teams on all things related to legislative needs and legislation bill feedback.
Assign and direct internal Directors and Managers in completion of bill comments on all related or assigned bills.
Provide guidance and consultation to Directors, Managers and supervisors regarding comment process.
Review, edit, and submit a comment for the Director and Deputy Director to sign off.
Ensure that documents and requests meet established deadlines and are completed consistent with standard procedures.
Manage deadlines and drive legislative-related processes.
Maintain the developed document management system.
Represent PGCDSS in legislative-related forums and reviews.
Serve as liaison and coordinator for MASSB-related activities.
Assist in the management of members, maintain key documents, and required handbooks and by-laws.
Coordinate meetings, including agenda development, invitation to Department guests, and activities or next steps.
Assist with Special Projects as assigned.
At all times, the incumbent will provide customer service to both internal and external customers that meets or exceeds the standards set by the Department.
Qualifications
Bachelor’s degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or a field closely related to assignment/functional area.
Two (2) years of progressively responsible administrative experience in government or business.
An equivalent combination of education, experience and training which provide the required knowledge, skills, and abilities may be considered.
Additional Information Salary Range Transparency:
The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.
Job Location:
805 Brightseat Rd, Landover, MD 20785, USA
Conditions of Employment
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties.
Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
Equal Employment Opportunity Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace.
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Examples of Work
Provide advanced administrative and technical support.
Represent and communicate on behalf of Director and management interests.
Coordinate the development of meeting agendas, record minutes, and ensure follow-up on action items as requested.
Prepare presentations, slide decks, and meeting materials in advance.
Evaluate project initiation, planning, execution, monitoring, and closing to enhance efficiencies.
Lead change and facilitate innovation of processes for greater efficiencies.
Perform and manage complex professional planning projects, research, and analysis.
Provide overall management of division-related planning issues.
Advise the Director and Deputy Directors on all planning-related matters.
Serve as a liaison and perform all necessary functions in support of planning.
Evaluate operations and activities of assigned responsibilities.
Plan and facilitate external and internal stakeholder meetings.
Align project goals with agency mission and state plans.
Serve as the point of contact between DHS and PGC legislative teams on all things related to legislative needs and legislation bill feedback.
Assign and direct internal Directors and Managers in completion of bill comments on all related or assigned bills.
Provide guidance and consultation to Directors, Managers and supervisors regarding comment process.
Review, edit, and submit a comment for the Director and Deputy Director to sign off.
Ensure that documents and requests meet established deadlines and are completed consistent with standard procedures.
Manage deadlines and drive legislative-related processes.
Maintain the developed document management system.
Represent PGCDSS in legislative-related forums and reviews.
Serve as liaison and coordinator for MASSB-related activities.
Assist in the management of members, maintain key documents, and required handbooks and by-laws.
Coordinate meetings, including agenda development, invitation to Department guests, and activities or next steps.
Assist with Special Projects as assigned.
At all times, the incumbent will provide customer service to both internal and external customers that meets or exceeds the standards set by the Department.
Qualifications
Bachelor’s degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or a field closely related to assignment/functional area.
Two (2) years of progressively responsible administrative experience in government or business.
An equivalent combination of education, experience and training which provide the required knowledge, skills, and abilities may be considered.
Additional Information Salary Range Transparency:
The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.
Job Location:
805 Brightseat Rd, Landover, MD 20785, USA
Conditions of Employment
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties.
Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
Equal Employment Opportunity Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace.
#J-18808-Ljbffr