Court Clerk II
City of Tigard, Portland, OR, United States
City Of Tigard Municipal Court Clerk
At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard's growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibility and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon's 12th largest city and is part of the Portland metropolitan area. At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done. Examples Of Duties
In this position, you will perform a variety of moderately complex administrative duties in support of the City's Municipal Court system and judicial transactions including: Maintain records of court proceedings, rulings, findings, pleas, and sentencing. Additionally, you will accept and account for fees and fines and serve as a resource for procedural matters among other duties. Performs a wide variety of moderately complex administrative and technical duties to support the City's Municipal Court operations, including interacting with and providing information to defendants, attorneys, judges, law enforcement officials, and the public; receiving and receipting payments for fines, fees, and bails; processing refunds as appropriate; preparing and filing records and monthly reports; and requesting and maintaining office and other related supplies. Provides information to defendants, explaining their options regarding the various types of pleas and hearings; reschedules court appearances per court policy; determines fines based on the judge's order regarding reduction schedules once a plea is entered; processes trials by affidavit. Responds to the public and staff inquiries and complaints regarding policies, procedures, and timelines; explains and applies policies and procedures as required to assure compliance; monitors timelines; resolves problems of a moderate complexity within areas of responsibility. Prepares correspondence to defendants, City departments, and other agencies. Processes citations and dispositions of cases, including performing data entry of citations into the court software program, reviewing citations for accuracy of content and proper filing procedures, filing citations with regards to the correct court date and time; preparing abstracts for the appropriate regulatory agencies after dispositions are completed, and ensuring completeness of information and closing of cases/files. Assists defendants with payment arrangements for fees and fines; establishes and maintains payment installment contracts; performs appropriate and accurate data entry; monitors overdue accounts by running appropriate reports; applies additional fees where applicable; prepares suspension paperwork for the DMV if applicable; and records delinquent accounts into database program, transferring files to collection agency when appropriate. For additional details about this job review the Court Clerk II classification. Minimum Qualifications
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade; AND Three (3) years of varied administrative support experience preferably in a Municipal Court setting. Preferred Qualifications:
Experience working in a Municipal Court office. Current Law Enforcement Data systems (LEDS) certification Supplemental Information
Union Representation: SEIU Schedule: 4- 10 schedule, Monday through Thursday (7:30am to 6:pm) Onsite Required How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date. IMPORTANT (Please Read): In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience. ATTENTION VETERANS: To receive veteran's preference, please upload your DD214/Separation documentation.
At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard's growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibility and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon's 12th largest city and is part of the Portland metropolitan area. At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done. Examples Of Duties
In this position, you will perform a variety of moderately complex administrative duties in support of the City's Municipal Court system and judicial transactions including: Maintain records of court proceedings, rulings, findings, pleas, and sentencing. Additionally, you will accept and account for fees and fines and serve as a resource for procedural matters among other duties. Performs a wide variety of moderately complex administrative and technical duties to support the City's Municipal Court operations, including interacting with and providing information to defendants, attorneys, judges, law enforcement officials, and the public; receiving and receipting payments for fines, fees, and bails; processing refunds as appropriate; preparing and filing records and monthly reports; and requesting and maintaining office and other related supplies. Provides information to defendants, explaining their options regarding the various types of pleas and hearings; reschedules court appearances per court policy; determines fines based on the judge's order regarding reduction schedules once a plea is entered; processes trials by affidavit. Responds to the public and staff inquiries and complaints regarding policies, procedures, and timelines; explains and applies policies and procedures as required to assure compliance; monitors timelines; resolves problems of a moderate complexity within areas of responsibility. Prepares correspondence to defendants, City departments, and other agencies. Processes citations and dispositions of cases, including performing data entry of citations into the court software program, reviewing citations for accuracy of content and proper filing procedures, filing citations with regards to the correct court date and time; preparing abstracts for the appropriate regulatory agencies after dispositions are completed, and ensuring completeness of information and closing of cases/files. Assists defendants with payment arrangements for fees and fines; establishes and maintains payment installment contracts; performs appropriate and accurate data entry; monitors overdue accounts by running appropriate reports; applies additional fees where applicable; prepares suspension paperwork for the DMV if applicable; and records delinquent accounts into database program, transferring files to collection agency when appropriate. For additional details about this job review the Court Clerk II classification. Minimum Qualifications
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade; AND Three (3) years of varied administrative support experience preferably in a Municipal Court setting. Preferred Qualifications:
Experience working in a Municipal Court office. Current Law Enforcement Data systems (LEDS) certification Supplemental Information
Union Representation: SEIU Schedule: 4- 10 schedule, Monday through Thursday (7:30am to 6:pm) Onsite Required How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date. IMPORTANT (Please Read): In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience. ATTENTION VETERANS: To receive veteran's preference, please upload your DD214/Separation documentation.