Records Management Specialist, G14, District Clerk
Webb County, TX, Laredo, TX, United States
Salary:
$17.36 - $18.25 Hourly Location :
203 Laredo, TX Job Type:
Full-Time Job Number:
FY25-00214 Department:
District Clerk Opening Date:
04/08/2026 Closing Date:
4/12/2026 11:59 PM Central
Job Summary
This position is responsible for answering questions in person and via telephone, preparing and imaging legal documents, performing data entry, preparing copies of official documents, and performing related duties as required. Major Duties
Provides customer service in person and by telephone. Responds to inquiries and refers calls to other departments as appropriate. Examines documents to be scanned for legibility and sufficient recording and indexing information. Adjusts scanning equipment to correct optical settings for exposure, density, and resolution. Scans documents and monitors the screen image to ensure proper recording. Performs quality assurance on scanned documents. Processes incoming mail. Makes trips to the post office and/or bank. Makes plain and certified copies of legal documents. Performs general clerical duties. Retrieves case files, boxes, and books from storage to satisfy daily requests from various sections of the office and transports requested items. Refiles and interfiles case files, loose paperwork, boxes, and books to their proper locations. Maintains the security and confidentiality of records stored. Maintains a safe, clean work environment. Coordinates with administration on the transfer of permanent records from the courthouse to the records warehouse for storage. Coordinates with administration in identifying and pulling records eligible for destruction; organizes and prepares eligible files and documents for shredding. Performs any other duties as assigned. Knowledge, Skills, and Abilities
Knowledge of county and departmental policies and procedures. Knowledge of modern office procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. Must, at all times, maintain confidentiality. Must be accurate and attentive to detail. Must have experience in the use of office equipment. Ability to communicate orally and in writing in the English language and orally in the Spanish language. Familiarize yourself with the Retention Schedule from the Texas State Library. Minimum Qualifications
Must have a High School Diploma or GED from an accredited institution. Must be able to type 30 wpm, preferred. Supplemental Information
Complexity/Scope of Work
The work consists of related customer service and records management duties. Frequent interruptions contribute to the complexity of the position. Physical Demands/Work Environment Occasionally
Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces. Moving to accomplish tasks or moving from one worksite to another. Operating motor vehicles or heavy equipment. Driving a County vehicle or a personal vehicle for County business. Working in low temperatures. Medium work that includes carrying objects up to 50 pounds. Constantly
Ascending or descending ladders, stairs, scaffolding, ramps, or poles. Remaining in a stationary position, often standing or sitting for prolonged periods. Adjusting or moving objects up to 35 pounds in all directions. Communicating with others to exchange information. Repeating motions that may include the use of wrists, hands, and/or fingers. Assessing the accuracy, neatness, and thoroughness of the work assigned. Sedentary work that primarily involves sitting/standing. Light work that includes carrying objects up to 20 pounds. Other Requirements/Information
Must possess a valid and current Texas Driver's License. The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required. This position
is covered
by Civil Service; therefore, it is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.
Valid Texas Driver's License* *If the applicant holds an out-of-state license, a State of Texas Driver's License must be obtained prior to employment. Webb County provides a variety of benefits available to employees. Please visit the Risk Management website for more details. The following list of benefits is offered
only
to benefits-eligible employees in
Full-Time
positions:
Medical Insurance Dental Insurance Vision Insurance Wellness Program Life Insurance Ancillary products Employee Assistance Program* Employee Clinic* Vacation and sick leave
Accrual rates increase based on years of service
Sixteen (16) County-observed holidays and four (4) personal holidays Retirement benefits (TCDRS)** *Available to ALL employees **Available to Permanent Part-Time employees 01
What is your highest level of education?
Less than High School High School Diploma or G.E.D. equivalent Some College Hours Vocational Certificate Associates Degree Bachelor's Degree Master's Degree Doctoral Degree or higher
02
Do you possess a valid and current Texas driver's license?
Yes, I have a valid and current Texas driver's license. Yes, I have a valid and current out-of-state driver's license. No, I do not have a valid or current Texas driver's license.
03
Please confirm your understanding that if selected as a final candidate for this position, you will be required to provide a high school diploma, a GED certificate, college transcript from an accredited institution, and/or other documentation of achievement (whichever is applicable) prior to being hired. (We highly recommend you begin obtaining documentation to avoid delays in the hiring process if applicable)
Yes, I understand this requirement and would be able to provide required documentation prior to hire. No, I would not be able to provide required documentation.
Required Question
$17.36 - $18.25 Hourly Location :
203 Laredo, TX Job Type:
Full-Time Job Number:
FY25-00214 Department:
District Clerk Opening Date:
04/08/2026 Closing Date:
4/12/2026 11:59 PM Central
Job Summary
This position is responsible for answering questions in person and via telephone, preparing and imaging legal documents, performing data entry, preparing copies of official documents, and performing related duties as required. Major Duties
Provides customer service in person and by telephone. Responds to inquiries and refers calls to other departments as appropriate. Examines documents to be scanned for legibility and sufficient recording and indexing information. Adjusts scanning equipment to correct optical settings for exposure, density, and resolution. Scans documents and monitors the screen image to ensure proper recording. Performs quality assurance on scanned documents. Processes incoming mail. Makes trips to the post office and/or bank. Makes plain and certified copies of legal documents. Performs general clerical duties. Retrieves case files, boxes, and books from storage to satisfy daily requests from various sections of the office and transports requested items. Refiles and interfiles case files, loose paperwork, boxes, and books to their proper locations. Maintains the security and confidentiality of records stored. Maintains a safe, clean work environment. Coordinates with administration on the transfer of permanent records from the courthouse to the records warehouse for storage. Coordinates with administration in identifying and pulling records eligible for destruction; organizes and prepares eligible files and documents for shredding. Performs any other duties as assigned. Knowledge, Skills, and Abilities
Knowledge of county and departmental policies and procedures. Knowledge of modern office procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. Must, at all times, maintain confidentiality. Must be accurate and attentive to detail. Must have experience in the use of office equipment. Ability to communicate orally and in writing in the English language and orally in the Spanish language. Familiarize yourself with the Retention Schedule from the Texas State Library. Minimum Qualifications
Must have a High School Diploma or GED from an accredited institution. Must be able to type 30 wpm, preferred. Supplemental Information
Complexity/Scope of Work
The work consists of related customer service and records management duties. Frequent interruptions contribute to the complexity of the position. Physical Demands/Work Environment Occasionally
Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces. Moving to accomplish tasks or moving from one worksite to another. Operating motor vehicles or heavy equipment. Driving a County vehicle or a personal vehicle for County business. Working in low temperatures. Medium work that includes carrying objects up to 50 pounds. Constantly
Ascending or descending ladders, stairs, scaffolding, ramps, or poles. Remaining in a stationary position, often standing or sitting for prolonged periods. Adjusting or moving objects up to 35 pounds in all directions. Communicating with others to exchange information. Repeating motions that may include the use of wrists, hands, and/or fingers. Assessing the accuracy, neatness, and thoroughness of the work assigned. Sedentary work that primarily involves sitting/standing. Light work that includes carrying objects up to 20 pounds. Other Requirements/Information
Must possess a valid and current Texas Driver's License. The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required. This position
is covered
by Civil Service; therefore, it is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.
Valid Texas Driver's License* *If the applicant holds an out-of-state license, a State of Texas Driver's License must be obtained prior to employment. Webb County provides a variety of benefits available to employees. Please visit the Risk Management website for more details. The following list of benefits is offered
only
to benefits-eligible employees in
Full-Time
positions:
Medical Insurance Dental Insurance Vision Insurance Wellness Program Life Insurance Ancillary products Employee Assistance Program* Employee Clinic* Vacation and sick leave
Accrual rates increase based on years of service
Sixteen (16) County-observed holidays and four (4) personal holidays Retirement benefits (TCDRS)** *Available to ALL employees **Available to Permanent Part-Time employees 01
What is your highest level of education?
Less than High School High School Diploma or G.E.D. equivalent Some College Hours Vocational Certificate Associates Degree Bachelor's Degree Master's Degree Doctoral Degree or higher
02
Do you possess a valid and current Texas driver's license?
Yes, I have a valid and current Texas driver's license. Yes, I have a valid and current out-of-state driver's license. No, I do not have a valid or current Texas driver's license.
03
Please confirm your understanding that if selected as a final candidate for this position, you will be required to provide a high school diploma, a GED certificate, college transcript from an accredited institution, and/or other documentation of achievement (whichever is applicable) prior to being hired. (We highly recommend you begin obtaining documentation to avoid delays in the hiring process if applicable)
Yes, I understand this requirement and would be able to provide required documentation prior to hire. No, I would not be able to provide required documentation.
Required Question