Police Records Specialist I
City of Pomona, CA, Pomona, CA, United States
Salary :
$50,736.00 - $61,716.00 Annually Location :
Pomona, CA Job Type:
Full-Time Job Number:
26-PRS1/1 Department:
Police Division:
AS-Records Bureau Opening Date:
04/09/2026 Closing Date:
5/10/2026 11:59 PM Pacific
VACANCY The City of Pomona Police Department has a fantastic opportunity to begin your career in public safety as a Police Records Specialist I. This recruitment will establish an eligible list for current and future vacancies. Under immediate supervision the Police Records Specialist I will perform responsible, specialized administrative and technical support and computer data entry work in the preparation and maintenance of sensitive and confidential police records, data, and information; and to serve as liaison to other criminal justice agencies.
Must be available to work different shifts, including evenings, nights, holidays, and weekends.
Ideal Candidate The ideal candidate for the Police Records Specialist I position is detail-oriented, highly organized, and adept at managing sensitive information with accuracy and confidentiality. They possess strong communication skills plus the ability to learn and apply law enforcement codes and procedures. With a commitment to maintaining accurate records and fostering positive working relationships, they thrive in a fast-paced environment supporting public safety initiatives.
Why Choose Pomona? Join a dedicated team committed to supporting public safety and ensuring the integrity of vital police records. Contribute to your community while gaining valuable experience in maintaining sensitive information, providing administrative support, and collaborating with criminal justice agencies. This position offers an excellent benefits package, including medical, dental, and vision coverage; CalPERS participation; an optional deferred compensation plan; tuition reimbursement; and a medical flexible spending account. Additionally, the City of Pomona provides vacation and sick leave, 13 paid holidays, and 2 floating holidays. In this role, you'll not only grow professionally but also enjoy financial stability and growth. The City of Pomona offers competitive salaries, complemented by a structured salary increase plan, including a
5% salary increase effective October 1, 2026. Apply today and start your rewarding journey with the City of Pomona!
MINIMUM QUALIFICATIONS TO APPLY The City is seeking a candidate who is dedicated to public service and has any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities to qualify. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience High school diploma or equivalent. Additional course work in business practices is desirable. One year of responsible general office experience. Some experience in a police department is desirable. License or Certificate:
Must obtain a California Department of Justice NCIC Telecommunication Certificate within six (6) months of employment. A typing certificate indicating a typing speed of at least 40 net words per minute
must
be attached to your job application. Emailed and faxed typing certificates
will not be accepted.
Click here
for detailed typing certificate requirements. To excel in this position, one must possess a set of core competencies. These competencies include, but are not limited to the following: Attention to Detail:
Focusing on the details of work content, work steps, and final work products Professional Impact:
Presenting self as a positive representative of the organization Managing Performance:
Ensuring superior individual and group performance Critical Thinking:
Analytically and logically evaluating information, propositions, and claims Legal & Regulatory Navigation:
Understanding, interpreting, and ensuring compliance with laws and regulations Valuing Diversity:
Appreciating the benefits of varied backgrounds and cultures in the workplace ESSENTIAL DUTIES Depending upon assignment: Perform a wide variety of administrative support work including typing, proofreading, filing, coding, checking, and recording information on records. Perform data input, using uniform codes, of all pertinent information from hard copy reports to computerized information; verify entered data for accuracy; determine proper entry information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system. Gather statistical data; maintain departmental files in alphabetical, chronological, or other predetermined categories. Answer telephones; relay messages; receive and refer complaints; answer routine questions; respond to inquiries and/or problems over the telephone or in person; direct individuals to appropriate information sources. Accurately transcribe tapes; type citations, warrants, police reports, and other related materials. Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information; assist in retrieving information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system. Code and tabulate statistical data and other activity summaries; compile statistical crime reports. Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines. Process all vehicle paperwork for department records, DMV, and DOJ. Verify pre-existing records for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons. Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies. Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings. Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed, called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems. Separate incidents and arrests; add and inquire on several law enforcement databases; separate and distribute custody warrants; maintain attendance sheets; enter data from incidents, arrests, dispositions, traffic collisions, traffic citations, distribute and maintain teletypes. Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department. Compile and file daily reports from Department personnel. Prepare and forward statistics to outside agencies. Respond to Department personnel's request for information and/or assistance. Perform related duties and responsibilities as assigned. Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; availability for shift work.
Find the full job description here. SELECTION PROCESS Examination Procedure
The written exam is tentatively scheduled for early October. Please ensure your application is complete, including the typing certificate. Screening of qualifications and "most qualified" is based on the information provided on the official City Application, including the supplemental questions. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. The examination process for this position may consist of a written examination (pass/fail), verification of typing certificate, and oral interview. Written examinations will be scheduled periodically and applicants will be invited to participate based on date of application and review of typing requirements. Applicants
must
attach a typing certificate indicating a typing speed of at least 40 net words per minute to your job application. Emailed and faxed typing certificates
will not be accepted.
Click here
for detailed typing certificate requirements. The Written Exam is tentatively scheduled for Wednesday, 05/27/2026. Testing details to follow if selected to continue in the process. Supplemental Questions To complete your application for this position, you will be prompted to respond to supplemental questions. These questions are important to the screening process, and therefore, incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process, so please complete them accurately. Your responses should be consistent with the information provided on your application. Final candidates will be subject to a background interview with the Police Chief or his designee, background investigation, medical examination and a drug screen. Failure to receive a recommendation to hire at any phase will result in disqualification. City Mission Statement The City of Pomona is dedicated to improving the quality of life for our diverse community. The City of Pomona offers the following generous benefit package. Employees in this group serve a 12-month probationary period. The Salary Scale Plan is composed of five steps. Merit step increases are based on meets standards performance.
WORK SCHEDULE: Most employees including certain Police Department employees work a 4/10 work schedule. 24-hour operations personnel may be assigned to a 12-hour (12/80) schedule. City Hall Employees work Monday through Thursday, with City Hall being closed every Friday.
In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Director may assign an employee a different work schedule that is in compliance with the requirements of FLSA with Human Resources approval.
RETIREMENT BENEFITS : Provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. New employees who become a "new" member of CalPERS for the first time on or after January 1, 2013 will be enrolled in the CalPERS 2% @ 62, FAS 3 Plan. New members will be required to pay at least 50% of the normal cost (Govt. Code Section. 7522030(c)). However, a new employee who is a "classic" member of CalPERS or a current member of another California public retirement system will be enrolled in the CalPERS 2% @ 60, FAS 3 Plan. Currently, all new PCEA employees shall pay the CalPERS member's retirement contribution of 7.5%. City of Pomona employees do not contribute into Social Security.
PAID HOLIDAYS:
13 paid holidays & 1 floating holiday is provided per year. VACATION LEAVE:
1-4 years = 80 hours 5-9 years = 160 hours 10-14 years = 184 hours 15 years = 200 hours Extending through the 20th year, employee shall accrue 8 hours of additional vacation leave per year with a maximum accrual of 240 hours per year. SICK LEAVE:
12 days per year (prorated if on any leave without pay).
GROUP INSURANCE PROGRAMS
are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.
HEALTH INSURANCE:
$700 per month; cash-in-lieu program available DENTAL:
$75 per month VISION:
Voluntary participation by the employee 125 BENEFIT PLAN CONTRIBUTIONS:
City paid contributions that goes towards medical, dental, and vision insurance premiums. They are applied in addition to the other contributions listed above.
Waiving coverage = $45 per month Single coverage = $205 per month Two-party coverage = $1,075 per month Family coverage = $1,775 per month
LONG TERM DISABILITY INSURANCE:
66 2/3 of base salary for a maximum of 2 years after 60 days LIFE INSURANCE:
$30,000 policy plus AD&D EDUCATIONAL INCENTIVE PLAN
available for eligible employees to develop their knowledge and abilities.
TUITION REIMBURSEMENT:
$3,500 per year
DEFERRED COMPENSATION:
A voluntary deferred compensation 457 plan is available.
FLEXIBLE SPENDING ACCOUNTS
are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.
LEGAL PROTECTION AND IDENTITY THEFT PROTECTION:
Offered by LegalShield under two separate plans, provides the protection and peace of mind your family needs and deserves. LegalShield provides a variety of legal services, while IDShield is focused on identity theft protection. These offerings may be purchased individually or bundled together.
PET INSURANCE:
Offered by Nationwide, allows you to select from two pre-made plans, or create a customizable plan that addresses the specific needs of your beloved pets.
CREDIT UNION
membership is available to all City employees and provides access to low interest loans.
NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. FIVE-YEAR VISION STATEMENT:
Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students, and scholars, business and industry.
CORE VALUES:
The City of Pomona values Cultural Diversity; Fiscal Responsibility; Focusing on the Future; Excellent Customer Service; Leadership; Quality of Life; and Clear and Open Communication. 01
Do you have a high school diploma or GED equivalency?
Yes No
02
Do you possess at least one year of paid responsible general office experience?
Yes No
03
This position requires you to type 40 net words per minute. Do you meet this requirement? (Reminder: attach your typing certificate to your application).
Yes No
04
I understand that the Human Resources Department requires a valid typing certificate to be attached to my City Employment Application (must attach the certificate to your governmentjobs.com application prior to submitting your online application). I also understand that emailed and faxed typing certificates will not be accepted.Enter your initials to reflect that you have read and understand this statement. 05
Do you acknowledge that a thorough background investigation may be conducted that may include, but is not limited to, employment history verifications, driver's record verification, fingerprinting and post-offer physical and drug screen?
Yes No
06
This position requires availability to work various shifts, including evenings, nights, weekends, and holidays. Are you able to meet this requirement?
Yes No
Required Question
$50,736.00 - $61,716.00 Annually Location :
Pomona, CA Job Type:
Full-Time Job Number:
26-PRS1/1 Department:
Police Division:
AS-Records Bureau Opening Date:
04/09/2026 Closing Date:
5/10/2026 11:59 PM Pacific
VACANCY The City of Pomona Police Department has a fantastic opportunity to begin your career in public safety as a Police Records Specialist I. This recruitment will establish an eligible list for current and future vacancies. Under immediate supervision the Police Records Specialist I will perform responsible, specialized administrative and technical support and computer data entry work in the preparation and maintenance of sensitive and confidential police records, data, and information; and to serve as liaison to other criminal justice agencies.
Must be available to work different shifts, including evenings, nights, holidays, and weekends.
Ideal Candidate The ideal candidate for the Police Records Specialist I position is detail-oriented, highly organized, and adept at managing sensitive information with accuracy and confidentiality. They possess strong communication skills plus the ability to learn and apply law enforcement codes and procedures. With a commitment to maintaining accurate records and fostering positive working relationships, they thrive in a fast-paced environment supporting public safety initiatives.
Why Choose Pomona? Join a dedicated team committed to supporting public safety and ensuring the integrity of vital police records. Contribute to your community while gaining valuable experience in maintaining sensitive information, providing administrative support, and collaborating with criminal justice agencies. This position offers an excellent benefits package, including medical, dental, and vision coverage; CalPERS participation; an optional deferred compensation plan; tuition reimbursement; and a medical flexible spending account. Additionally, the City of Pomona provides vacation and sick leave, 13 paid holidays, and 2 floating holidays. In this role, you'll not only grow professionally but also enjoy financial stability and growth. The City of Pomona offers competitive salaries, complemented by a structured salary increase plan, including a
5% salary increase effective October 1, 2026. Apply today and start your rewarding journey with the City of Pomona!
MINIMUM QUALIFICATIONS TO APPLY The City is seeking a candidate who is dedicated to public service and has any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities to qualify. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience High school diploma or equivalent. Additional course work in business practices is desirable. One year of responsible general office experience. Some experience in a police department is desirable. License or Certificate:
Must obtain a California Department of Justice NCIC Telecommunication Certificate within six (6) months of employment. A typing certificate indicating a typing speed of at least 40 net words per minute
must
be attached to your job application. Emailed and faxed typing certificates
will not be accepted.
Click here
for detailed typing certificate requirements. To excel in this position, one must possess a set of core competencies. These competencies include, but are not limited to the following: Attention to Detail:
Focusing on the details of work content, work steps, and final work products Professional Impact:
Presenting self as a positive representative of the organization Managing Performance:
Ensuring superior individual and group performance Critical Thinking:
Analytically and logically evaluating information, propositions, and claims Legal & Regulatory Navigation:
Understanding, interpreting, and ensuring compliance with laws and regulations Valuing Diversity:
Appreciating the benefits of varied backgrounds and cultures in the workplace ESSENTIAL DUTIES Depending upon assignment: Perform a wide variety of administrative support work including typing, proofreading, filing, coding, checking, and recording information on records. Perform data input, using uniform codes, of all pertinent information from hard copy reports to computerized information; verify entered data for accuracy; determine proper entry information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system. Gather statistical data; maintain departmental files in alphabetical, chronological, or other predetermined categories. Answer telephones; relay messages; receive and refer complaints; answer routine questions; respond to inquiries and/or problems over the telephone or in person; direct individuals to appropriate information sources. Accurately transcribe tapes; type citations, warrants, police reports, and other related materials. Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information; assist in retrieving information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system. Code and tabulate statistical data and other activity summaries; compile statistical crime reports. Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines. Process all vehicle paperwork for department records, DMV, and DOJ. Verify pre-existing records for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons. Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies. Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings. Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed, called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems. Separate incidents and arrests; add and inquire on several law enforcement databases; separate and distribute custody warrants; maintain attendance sheets; enter data from incidents, arrests, dispositions, traffic collisions, traffic citations, distribute and maintain teletypes. Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department. Compile and file daily reports from Department personnel. Prepare and forward statistics to outside agencies. Respond to Department personnel's request for information and/or assistance. Perform related duties and responsibilities as assigned. Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; availability for shift work.
Find the full job description here. SELECTION PROCESS Examination Procedure
The written exam is tentatively scheduled for early October. Please ensure your application is complete, including the typing certificate. Screening of qualifications and "most qualified" is based on the information provided on the official City Application, including the supplemental questions. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. The examination process for this position may consist of a written examination (pass/fail), verification of typing certificate, and oral interview. Written examinations will be scheduled periodically and applicants will be invited to participate based on date of application and review of typing requirements. Applicants
must
attach a typing certificate indicating a typing speed of at least 40 net words per minute to your job application. Emailed and faxed typing certificates
will not be accepted.
Click here
for detailed typing certificate requirements. The Written Exam is tentatively scheduled for Wednesday, 05/27/2026. Testing details to follow if selected to continue in the process. Supplemental Questions To complete your application for this position, you will be prompted to respond to supplemental questions. These questions are important to the screening process, and therefore, incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process, so please complete them accurately. Your responses should be consistent with the information provided on your application. Final candidates will be subject to a background interview with the Police Chief or his designee, background investigation, medical examination and a drug screen. Failure to receive a recommendation to hire at any phase will result in disqualification. City Mission Statement The City of Pomona is dedicated to improving the quality of life for our diverse community. The City of Pomona offers the following generous benefit package. Employees in this group serve a 12-month probationary period. The Salary Scale Plan is composed of five steps. Merit step increases are based on meets standards performance.
WORK SCHEDULE: Most employees including certain Police Department employees work a 4/10 work schedule. 24-hour operations personnel may be assigned to a 12-hour (12/80) schedule. City Hall Employees work Monday through Thursday, with City Hall being closed every Friday.
In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Director may assign an employee a different work schedule that is in compliance with the requirements of FLSA with Human Resources approval.
RETIREMENT BENEFITS : Provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. New employees who become a "new" member of CalPERS for the first time on or after January 1, 2013 will be enrolled in the CalPERS 2% @ 62, FAS 3 Plan. New members will be required to pay at least 50% of the normal cost (Govt. Code Section. 7522030(c)). However, a new employee who is a "classic" member of CalPERS or a current member of another California public retirement system will be enrolled in the CalPERS 2% @ 60, FAS 3 Plan. Currently, all new PCEA employees shall pay the CalPERS member's retirement contribution of 7.5%. City of Pomona employees do not contribute into Social Security.
PAID HOLIDAYS:
13 paid holidays & 1 floating holiday is provided per year. VACATION LEAVE:
1-4 years = 80 hours 5-9 years = 160 hours 10-14 years = 184 hours 15 years = 200 hours Extending through the 20th year, employee shall accrue 8 hours of additional vacation leave per year with a maximum accrual of 240 hours per year. SICK LEAVE:
12 days per year (prorated if on any leave without pay).
GROUP INSURANCE PROGRAMS
are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.
HEALTH INSURANCE:
$700 per month; cash-in-lieu program available DENTAL:
$75 per month VISION:
Voluntary participation by the employee 125 BENEFIT PLAN CONTRIBUTIONS:
City paid contributions that goes towards medical, dental, and vision insurance premiums. They are applied in addition to the other contributions listed above.
Waiving coverage = $45 per month Single coverage = $205 per month Two-party coverage = $1,075 per month Family coverage = $1,775 per month
LONG TERM DISABILITY INSURANCE:
66 2/3 of base salary for a maximum of 2 years after 60 days LIFE INSURANCE:
$30,000 policy plus AD&D EDUCATIONAL INCENTIVE PLAN
available for eligible employees to develop their knowledge and abilities.
TUITION REIMBURSEMENT:
$3,500 per year
DEFERRED COMPENSATION:
A voluntary deferred compensation 457 plan is available.
FLEXIBLE SPENDING ACCOUNTS
are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.
LEGAL PROTECTION AND IDENTITY THEFT PROTECTION:
Offered by LegalShield under two separate plans, provides the protection and peace of mind your family needs and deserves. LegalShield provides a variety of legal services, while IDShield is focused on identity theft protection. These offerings may be purchased individually or bundled together.
PET INSURANCE:
Offered by Nationwide, allows you to select from two pre-made plans, or create a customizable plan that addresses the specific needs of your beloved pets.
CREDIT UNION
membership is available to all City employees and provides access to low interest loans.
NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. FIVE-YEAR VISION STATEMENT:
Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students, and scholars, business and industry.
CORE VALUES:
The City of Pomona values Cultural Diversity; Fiscal Responsibility; Focusing on the Future; Excellent Customer Service; Leadership; Quality of Life; and Clear and Open Communication. 01
Do you have a high school diploma or GED equivalency?
Yes No
02
Do you possess at least one year of paid responsible general office experience?
Yes No
03
This position requires you to type 40 net words per minute. Do you meet this requirement? (Reminder: attach your typing certificate to your application).
Yes No
04
I understand that the Human Resources Department requires a valid typing certificate to be attached to my City Employment Application (must attach the certificate to your governmentjobs.com application prior to submitting your online application). I also understand that emailed and faxed typing certificates will not be accepted.Enter your initials to reflect that you have read and understand this statement. 05
Do you acknowledge that a thorough background investigation may be conducted that may include, but is not limited to, employment history verifications, driver's record verification, fingerprinting and post-offer physical and drug screen?
Yes No
06
This position requires availability to work various shifts, including evenings, nights, weekends, and holidays. Are you able to meet this requirement?
Yes No
Required Question