Account Clerk
Wayne County Third Circuit Court, Detroit, MI, United States
Finance Clerk
Under general Budget & Finance supervision, processes payments for goods and services, accurately and timely; ensures that payments are processed in accordance with the Court's purchasing and payment policies and that only authorized invoices are processed. Also provides analytical, financial, administrative and clerical services. Employees in this title are expected to maintain a professional appearance and demeanor. Essential Functions: Reviews all invoices for appropriate documentation and approval prior to payment Prioritizes and processes invoices and check requests. Maintains 1099 records in conjunction with Wayne County, including working with vendors to ensure proper documentation consistent with the Internal Revenue Service is provided. Investigate, resolves and responds to all vendors, contractors and judges/staff inquiries. Contacts vendors, contractors and judges/staff to request appropriate support for payment process. Reconciles vendor statements, researches and corrects discrepancies. Assists in month-end closing and provides information for accruals. Assists in year-end audit and provides records in support of the audit requests. Maintains files and documentation in accordance with the court's policy and accepted accounting practices. Monitors payments and expenditures for various types of transactions. Records, processes and reconciles invoices to contracts, purchase orders, and/or other accounting records. Creates electronic payment processes for high volume transactions or one-time payment corrections with a high degree of accuracy. Monitors automated payment requests for various transactions, identifying any issues in the electronic file or process. Sorts and distributes incoming mail. Compiles statistical information and prepares reports and correspondence. Leads group of employees, as assigned. Performs other duties as assigned. Qualifications, Licenses and Certifications: High school graduation or its equivalent. Three (3) years of verifiable bookkeeping/accounting experience. Experience using MS Office Suite and relevant software and systems. Oracle ERP experience is preferred. Proficient using Microsoft Excel spreadsheets required. If an employee drives on behalf of the Court, the employee must possess and maintain a valid Michigan driver's license, no fault insurance and access to a vehicle to use in the performance of assigned duties. Knowledge, Skills and Abilities: Ability to apply logic and general rules to identify solutions, achieve effective results and reach sound conclusions. Skill in addressing public inquiries and resolving problems with a professional demeanor. Ability to communicate information and ideas effectively so that others can understand. Ability to deal calmly and effectively in high stress situations. Ability to maintain productive working relationships with officials, coworkers, and the public. Ability to operate office equipment. Ability to perform mathematical computations quickly and accurately. Ability to understand and carry out instructions and to request clarification when needed. Skill in managing one's own time and the time of others, as well as the ability to meet deadlines. Working knowledge of Court processes and procedures. Proven ability to exercise sound judgment and maintain confidentiality. Ability to work with a diverse population. Physical Requirements: Must be able to lift 25 lbs. Additional Requirements: Successful completion of criminal and IV-D background check, fingerprinting and rechecks. Applicants must be legally authorized to work in the U.S. The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position. Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified. Eligibility: This examination is open to anyone who meets the minimum qualifications. Selection: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process shall be placed on the eligibility list. Note: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable. Application Procedure & Deadline: Applications for this position will only be accepted in electronic form through the Court's website: www.3rdcc.org. A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018. Posting: This notice must be posted on all bulletin boards until the filing date has expired. ** An Equal Opportunity Employer ** The Diversity and Inclusion Mission Statement: "We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice." The Diversity and Inclusion Vision: Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background. Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance. Equal Employment Opportunity Policy: The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment. In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.
Under general Budget & Finance supervision, processes payments for goods and services, accurately and timely; ensures that payments are processed in accordance with the Court's purchasing and payment policies and that only authorized invoices are processed. Also provides analytical, financial, administrative and clerical services. Employees in this title are expected to maintain a professional appearance and demeanor. Essential Functions: Reviews all invoices for appropriate documentation and approval prior to payment Prioritizes and processes invoices and check requests. Maintains 1099 records in conjunction with Wayne County, including working with vendors to ensure proper documentation consistent with the Internal Revenue Service is provided. Investigate, resolves and responds to all vendors, contractors and judges/staff inquiries. Contacts vendors, contractors and judges/staff to request appropriate support for payment process. Reconciles vendor statements, researches and corrects discrepancies. Assists in month-end closing and provides information for accruals. Assists in year-end audit and provides records in support of the audit requests. Maintains files and documentation in accordance with the court's policy and accepted accounting practices. Monitors payments and expenditures for various types of transactions. Records, processes and reconciles invoices to contracts, purchase orders, and/or other accounting records. Creates electronic payment processes for high volume transactions or one-time payment corrections with a high degree of accuracy. Monitors automated payment requests for various transactions, identifying any issues in the electronic file or process. Sorts and distributes incoming mail. Compiles statistical information and prepares reports and correspondence. Leads group of employees, as assigned. Performs other duties as assigned. Qualifications, Licenses and Certifications: High school graduation or its equivalent. Three (3) years of verifiable bookkeeping/accounting experience. Experience using MS Office Suite and relevant software and systems. Oracle ERP experience is preferred. Proficient using Microsoft Excel spreadsheets required. If an employee drives on behalf of the Court, the employee must possess and maintain a valid Michigan driver's license, no fault insurance and access to a vehicle to use in the performance of assigned duties. Knowledge, Skills and Abilities: Ability to apply logic and general rules to identify solutions, achieve effective results and reach sound conclusions. Skill in addressing public inquiries and resolving problems with a professional demeanor. Ability to communicate information and ideas effectively so that others can understand. Ability to deal calmly and effectively in high stress situations. Ability to maintain productive working relationships with officials, coworkers, and the public. Ability to operate office equipment. Ability to perform mathematical computations quickly and accurately. Ability to understand and carry out instructions and to request clarification when needed. Skill in managing one's own time and the time of others, as well as the ability to meet deadlines. Working knowledge of Court processes and procedures. Proven ability to exercise sound judgment and maintain confidentiality. Ability to work with a diverse population. Physical Requirements: Must be able to lift 25 lbs. Additional Requirements: Successful completion of criminal and IV-D background check, fingerprinting and rechecks. Applicants must be legally authorized to work in the U.S. The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position. Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified. Eligibility: This examination is open to anyone who meets the minimum qualifications. Selection: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process shall be placed on the eligibility list. Note: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable. Application Procedure & Deadline: Applications for this position will only be accepted in electronic form through the Court's website: www.3rdcc.org. A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018. Posting: This notice must be posted on all bulletin boards until the filing date has expired. ** An Equal Opportunity Employer ** The Diversity and Inclusion Mission Statement: "We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice." The Diversity and Inclusion Vision: Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background. Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance. Equal Employment Opportunity Policy: The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment. In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.