Executive Personal Assistant
Career Group, Miami, FL, United States
A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment.
Job Title Executive / Personal Assistant (EA/PA)
Location Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)
Schedule Full-time with a 24/7 mentality; flexibility required based on evolving priorities
Compensation Competitive; market range with opportunity for growth
Responsibilities
Manage complex and busy calendars across Zoom and in-person meetings
Coordinate domestic and international travel, including personal travel that may convert into business
Serve as liaison with family office, including bill pay and administrative coordination
Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests
Maintain consistent and prompt communication via platforms such as WhatsApp
Support day-to-day operational needs as the firm is being formed
Interface with external stakeholders as neededRemain flexible as priorities shift in a startup environment
Requirements and Qualifications
3–6 years of EA/PA experience
Based in Miami with flexibility to work in-office when needed
Highly responsive, communicative, and proactive
Comfortable with a 24/7 mindset and fluid schedule
Strong organizational skills and ability to pivot quicklyDiscreet and professional when handling sensitive matters
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Job Title Executive / Personal Assistant (EA/PA)
Location Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)
Schedule Full-time with a 24/7 mentality; flexibility required based on evolving priorities
Compensation Competitive; market range with opportunity for growth
Responsibilities
Manage complex and busy calendars across Zoom and in-person meetings
Coordinate domestic and international travel, including personal travel that may convert into business
Serve as liaison with family office, including bill pay and administrative coordination
Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests
Maintain consistent and prompt communication via platforms such as WhatsApp
Support day-to-day operational needs as the firm is being formed
Interface with external stakeholders as neededRemain flexible as priorities shift in a startup environment
Requirements and Qualifications
3–6 years of EA/PA experience
Based in Miami with flexibility to work in-office when needed
Highly responsive, communicative, and proactive
Comfortable with a 24/7 mindset and fluid schedule
Strong organizational skills and ability to pivot quicklyDiscreet and professional when handling sensitive matters
#J-18808-Ljbffr