Executive Business Manager
Southall, Franklin, TN, United States
OUR ROLE
Proactively manage complex, dynamic calendars for multiple executives, resolving scheduling conflicts, prioritizing meeting requests, and blocking time for strategic work
Act as the primary point of contact between executives and internal/external stakeholders, maintaining effective communication channels
Assist in the management of special projects, tracking milestones, and ensuring accountability across departments
Respond to emails, as delegated, on behalf of senior leaders, ensuring timely follow-up
Identify bottlenecks in executive workflows and implement new systems or AI tools to increase efficiency
Prepare agendas (90io), meeting materials, presentations (PowerPoint/Canva), and minutes for board meetings and senior leadership meetings
Compile, analyze, and verify data to generate reports, KPI dashboards, and briefing documents for executives
Arrange comprehensive domestic and international travel, including itineraries, visas, flights, hotels, and ground transportation; plan and execute off-sites, board meetings, and company-wide events
Other duties as assigned by Southall Farm & Inn Leadership
OUR TOP CANDIDATE
Minimum 2 years experience providing high-level executive assistant support to C‑Suite or senior leadership; experience simultaneously supporting multiple executives preferred
Proven ability to handle sensitive, proprietary and confidential information with absolute discretion
Exceptional written and verbal communication skills; ability to draft correspondence on behalf of executives
Excellent organizational, prioritization and problem‑solving skills
High level of accuracy, attention to detail and professionalism
Bachelor’s degree in related field or equivalent experience or training
Ability to lift up to 20 pounds with frequent lifting and or carrying of objects weighing up to 10 pounds; requires walking and or standing to a significant degree
Ability to sit for extended periods of time
OUR BENEFITS
Competitive compensation package
Medical, dental, vision, short and long‑term disability, company‑provided life insurance
Generous paid time off accruals
9 paid holidays annually
Weekly pay
401k and company match
Best‑in‑class Employee Assistance Program
Free weekly outdoor activities and wellness classes
30% internal discounts
Fresh and free daily meal
Bountiful internal growth opportunities
OUR TEAM Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land.
We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.
Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.
Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.
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Proactively manage complex, dynamic calendars for multiple executives, resolving scheduling conflicts, prioritizing meeting requests, and blocking time for strategic work
Act as the primary point of contact between executives and internal/external stakeholders, maintaining effective communication channels
Assist in the management of special projects, tracking milestones, and ensuring accountability across departments
Respond to emails, as delegated, on behalf of senior leaders, ensuring timely follow-up
Identify bottlenecks in executive workflows and implement new systems or AI tools to increase efficiency
Prepare agendas (90io), meeting materials, presentations (PowerPoint/Canva), and minutes for board meetings and senior leadership meetings
Compile, analyze, and verify data to generate reports, KPI dashboards, and briefing documents for executives
Arrange comprehensive domestic and international travel, including itineraries, visas, flights, hotels, and ground transportation; plan and execute off-sites, board meetings, and company-wide events
Other duties as assigned by Southall Farm & Inn Leadership
OUR TOP CANDIDATE
Minimum 2 years experience providing high-level executive assistant support to C‑Suite or senior leadership; experience simultaneously supporting multiple executives preferred
Proven ability to handle sensitive, proprietary and confidential information with absolute discretion
Exceptional written and verbal communication skills; ability to draft correspondence on behalf of executives
Excellent organizational, prioritization and problem‑solving skills
High level of accuracy, attention to detail and professionalism
Bachelor’s degree in related field or equivalent experience or training
Ability to lift up to 20 pounds with frequent lifting and or carrying of objects weighing up to 10 pounds; requires walking and or standing to a significant degree
Ability to sit for extended periods of time
OUR BENEFITS
Competitive compensation package
Medical, dental, vision, short and long‑term disability, company‑provided life insurance
Generous paid time off accruals
9 paid holidays annually
Weekly pay
401k and company match
Best‑in‑class Employee Assistance Program
Free weekly outdoor activities and wellness classes
30% internal discounts
Fresh and free daily meal
Bountiful internal growth opportunities
OUR TEAM Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land.
We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.
Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.
Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.
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