Assistant Public Grounds Superintendent (PDF)
Town of Lexington, Lexington, MA, United States
Assistant Public Grounds Superintendent
Department of Public Works Anticipated Hiring Range: $86,986 annually. Excellent benefits package. Summary
Organizes and directs maintenance programs and contract projects for redesigning and upgrading the Parks, Cemetery and Forestry Divisions. Manages staff and department operations. Monitors and assesses operations. Supervises and inspects non-office environments. Performs all other related work, as required. Essential Functions
Manage Division's staff and operations. Supervises Working Foreman in the implementation, monitoring, and assessment of operations. Provide daily direction to the Working Foreman and inspect work in the field to meet goal of monitoring special operations, projects, or problem areas. Supervise and/or inspect in non-office environments, including garages and storage units, the cemetery building, park buildings, parks and recreational areas. Participate in hiring. Conduct performance reviews and counsel employees. Assist in developing the Division's budget recommendations. Assist in managing the budget. Prepare reports, analyses, and budgetary justifications. May participate in preparation and/or administration of special grants. Develop, maintain, and update data management and reporting systems for financial analyses, compliance, and productivity. Produce reports. Assist in the development and/or design of special division projects, plans and/or specifications involving external contractors. Participate in management of contractors. Respond to questions and complaints. Resolve issues. Update Superintendent on significant problems and resolutions. May attend public meetings with the Superintendent. Create short and long-range work and vacation schedules. Advise staff on special work methods and procedures, including safety precautions, regulations, and work issues. Purchase project materials, equipment, and supplies. Collaborate with other divisions to ensure effective use of personnel and equipment for emergency situations or unusual workloads. Assist in supervising the Town's snow and ice operations as directed by the Highway Superintendent. Participate in the \"On-Call\" rotation for issues and/or emergencies outside of the normal working hours. Assist with management of the Town's tree bylaw and other Town regulations. Follow safe work practices. Perform other similar or related duties, as required or as situation dictates. Supervision
Scope: Performs varied and responsible functions requiring a specialized knowledge of maintenance programs and contract projects for redesigning and upgrading the Parks, Cemetery and Forestry Divisions and a knowledge of departmental operations and the exercise of judgment and initiative, particularly in situations not clearly defined by precedent or established procedures. Received: Works under the broad general guidance of the Public Grounds Superintendent, setting and following department rules, regulations and policies. Given: Supervises Public Grounds employees. Recommended Minimum Qualifications
Education, Training and Experience
Associates degree or equivalent plus 2 (two) years of technical or business school and 8 (eight) years of related experience, preferably supervisory experience, or an equivalent combination of education, training and experience are required. Computer literacy is required. Special Requirements
Massachusetts Class D Driver license is required. CDL, Class B is preferred. Massachusetts Hoisting Engineer License, Class 2A is preferred. State of Massachusetts Pesticide License is preferred. Massachusetts Arborist Association Certified Arborist or equivalent is required within 18 months of hire. NRPA Certified Playground Safety Inspector License is required within 12 months of hire. NRPA or equivalent Pool Operator License is required within 12 months of hire. Knowledge
Knowledge of business operations, finance, accounting and laws and regulations related to public grounds operations. Knowledge of public grounds operations, methods, and procedures. Specific knowledge in area of specialty. Knowledge of procurement and purchasing practices. Knowledge of financial administration, budget management, and reporting. Knowledge of information and data for public grounds management. Knowledge and skill with principles and practices of record keeping and reporting. Knowledge of administrative office practices and procedures. Knowledge of town government. Knowledge of federal, state, and local laws, codes, and regulations for department operations. Knowledge of best management practices. Ability
Ability to interact appropriately and tactfully with customers. Ability to maintain detailed and accurate records. Ability to explain department regulations, policies and procedures. Ability to work independently. Ability to establish detailed timetables. Ability to multi-task. Ability to maintain confidentiality. Ability to prepare routine correspondence and reports. Ability to plan, and schedule. Ability to review staff work and performance. Ability to increase or maintain high levels of employee engagement and staff productivity. Ability to manage budget and conduct analysis. Ability to resolve conflict and maintain harmonious working relationships. Ability to demonstrate initiative. Ability to apply practical knowledge to evaluate and resolve new or unusual situations. Ability to maintain and organize work records and filing systems. Skills
Proficient customer service and organization skills. Excellent written and verbal communication skills. Proficient skill in consensus and team building. Proficient skill in hiring, evaluating, training, disciplining, and terminating staff. Proficient computer skills with MS Office Suite applications. Proficient skill with new and existing computers and software applications that support departmental operations. Excellent supervisory skills. Proficient presentation and data tracking skills. Job Environment
Work is performed in office environment with moderate noise levels, and with frequent interruptions. Work is occasionally performed in garages, water supply stations, sewer facilities, landfills, parks and recreational areas. Work is frequently performed in outdoor weather conditions. Work is subject to fluctuations, and administrative deadlines. Employee works weekend day and evenings, and weekday evening meetings. Employee participates in the \"On-Call\" rotation for issues and or emergencies outside of the normal working hours. Operate computer, printer, telephone, copier, facsimile machine, and all other standard office equipment. The employee has frequent contact with businesses, developers, state organizations and Officials, surrounding towns and cities, committees, boards, vendors, consultants, residents, and the public. The employee has access to confidential information. Errors could result in delays or loss of service, monetary loss, injuries to other employees, damages to buildings and/or equipment, and legal ramifications. Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to communicate or hear. Frequently the employee is required to stand, walk, and climb, use hand to finger, handle or feel, and reach with hands and arms. Occasionally work is performed in sustained uncomfortable physical positions, with exposure to vibration from heavy equipment, and exposure to high noise levels. The employee must occasionally lift and/or move objects weighing up to 30 pounds. Vision and hearing at or correctable to normal ranges is necessary. This position requires the ability to operate a keyboard at efficient speed. This position requires the ability to operate an automobile and heavy equipment. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change. Pay Equity/Equal Opportunity/Americans with Disabilities Act Employer #J-18808-Ljbffr
Department of Public Works Anticipated Hiring Range: $86,986 annually. Excellent benefits package. Summary
Organizes and directs maintenance programs and contract projects for redesigning and upgrading the Parks, Cemetery and Forestry Divisions. Manages staff and department operations. Monitors and assesses operations. Supervises and inspects non-office environments. Performs all other related work, as required. Essential Functions
Manage Division's staff and operations. Supervises Working Foreman in the implementation, monitoring, and assessment of operations. Provide daily direction to the Working Foreman and inspect work in the field to meet goal of monitoring special operations, projects, or problem areas. Supervise and/or inspect in non-office environments, including garages and storage units, the cemetery building, park buildings, parks and recreational areas. Participate in hiring. Conduct performance reviews and counsel employees. Assist in developing the Division's budget recommendations. Assist in managing the budget. Prepare reports, analyses, and budgetary justifications. May participate in preparation and/or administration of special grants. Develop, maintain, and update data management and reporting systems for financial analyses, compliance, and productivity. Produce reports. Assist in the development and/or design of special division projects, plans and/or specifications involving external contractors. Participate in management of contractors. Respond to questions and complaints. Resolve issues. Update Superintendent on significant problems and resolutions. May attend public meetings with the Superintendent. Create short and long-range work and vacation schedules. Advise staff on special work methods and procedures, including safety precautions, regulations, and work issues. Purchase project materials, equipment, and supplies. Collaborate with other divisions to ensure effective use of personnel and equipment for emergency situations or unusual workloads. Assist in supervising the Town's snow and ice operations as directed by the Highway Superintendent. Participate in the \"On-Call\" rotation for issues and/or emergencies outside of the normal working hours. Assist with management of the Town's tree bylaw and other Town regulations. Follow safe work practices. Perform other similar or related duties, as required or as situation dictates. Supervision
Scope: Performs varied and responsible functions requiring a specialized knowledge of maintenance programs and contract projects for redesigning and upgrading the Parks, Cemetery and Forestry Divisions and a knowledge of departmental operations and the exercise of judgment and initiative, particularly in situations not clearly defined by precedent or established procedures. Received: Works under the broad general guidance of the Public Grounds Superintendent, setting and following department rules, regulations and policies. Given: Supervises Public Grounds employees. Recommended Minimum Qualifications
Education, Training and Experience
Associates degree or equivalent plus 2 (two) years of technical or business school and 8 (eight) years of related experience, preferably supervisory experience, or an equivalent combination of education, training and experience are required. Computer literacy is required. Special Requirements
Massachusetts Class D Driver license is required. CDL, Class B is preferred. Massachusetts Hoisting Engineer License, Class 2A is preferred. State of Massachusetts Pesticide License is preferred. Massachusetts Arborist Association Certified Arborist or equivalent is required within 18 months of hire. NRPA Certified Playground Safety Inspector License is required within 12 months of hire. NRPA or equivalent Pool Operator License is required within 12 months of hire. Knowledge
Knowledge of business operations, finance, accounting and laws and regulations related to public grounds operations. Knowledge of public grounds operations, methods, and procedures. Specific knowledge in area of specialty. Knowledge of procurement and purchasing practices. Knowledge of financial administration, budget management, and reporting. Knowledge of information and data for public grounds management. Knowledge and skill with principles and practices of record keeping and reporting. Knowledge of administrative office practices and procedures. Knowledge of town government. Knowledge of federal, state, and local laws, codes, and regulations for department operations. Knowledge of best management practices. Ability
Ability to interact appropriately and tactfully with customers. Ability to maintain detailed and accurate records. Ability to explain department regulations, policies and procedures. Ability to work independently. Ability to establish detailed timetables. Ability to multi-task. Ability to maintain confidentiality. Ability to prepare routine correspondence and reports. Ability to plan, and schedule. Ability to review staff work and performance. Ability to increase or maintain high levels of employee engagement and staff productivity. Ability to manage budget and conduct analysis. Ability to resolve conflict and maintain harmonious working relationships. Ability to demonstrate initiative. Ability to apply practical knowledge to evaluate and resolve new or unusual situations. Ability to maintain and organize work records and filing systems. Skills
Proficient customer service and organization skills. Excellent written and verbal communication skills. Proficient skill in consensus and team building. Proficient skill in hiring, evaluating, training, disciplining, and terminating staff. Proficient computer skills with MS Office Suite applications. Proficient skill with new and existing computers and software applications that support departmental operations. Excellent supervisory skills. Proficient presentation and data tracking skills. Job Environment
Work is performed in office environment with moderate noise levels, and with frequent interruptions. Work is occasionally performed in garages, water supply stations, sewer facilities, landfills, parks and recreational areas. Work is frequently performed in outdoor weather conditions. Work is subject to fluctuations, and administrative deadlines. Employee works weekend day and evenings, and weekday evening meetings. Employee participates in the \"On-Call\" rotation for issues and or emergencies outside of the normal working hours. Operate computer, printer, telephone, copier, facsimile machine, and all other standard office equipment. The employee has frequent contact with businesses, developers, state organizations and Officials, surrounding towns and cities, committees, boards, vendors, consultants, residents, and the public. The employee has access to confidential information. Errors could result in delays or loss of service, monetary loss, injuries to other employees, damages to buildings and/or equipment, and legal ramifications. Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to communicate or hear. Frequently the employee is required to stand, walk, and climb, use hand to finger, handle or feel, and reach with hands and arms. Occasionally work is performed in sustained uncomfortable physical positions, with exposure to vibration from heavy equipment, and exposure to high noise levels. The employee must occasionally lift and/or move objects weighing up to 30 pounds. Vision and hearing at or correctable to normal ranges is necessary. This position requires the ability to operate a keyboard at efficient speed. This position requires the ability to operate an automobile and heavy equipment. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change. Pay Equity/Equal Opportunity/Americans with Disabilities Act Employer #J-18808-Ljbffr