Assistant Director of Business Operations, Athletics
University of Virginia, Charlottesville, VA, United States
The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is accepting applications for the position of Assistant Director of Business Operations. Reporting to the Assistant Athletics Director, Business Operations, this role supports financial and budgetary needs of the Department and is a key member of the Athletics Business Office.
Duties And Responsibilities
Lead day-to-day business operations for assigned sports and units, including but not limited to:
Reconciling credit card transactions and travel reimbursements
Reviewing expense reports for accuracy and monitoring approval flow
Creating requisitions and facilitating contract approval process
Tracking budgets for accuracy and making corrections when necessary
Providing detailed forecasts of future expenses
Conduct monthly reconciliations with internal (Medical Billing, Career Center, budget website) and external (VAF, VSP, and Legends) partners
Partner with HR liaison to ensure accurate coding and accounting of new and existing employees
Collaborate with Ticket Office, Payroll, and HR on processing of bi-annual taxable benefits
Support the Assistant Athletics Director in the preparation of yearly financial statement audits, including but not limited to NCAA/EADA reports, ACC reports, and APA audit
Serve as point of contact for athletics camps financial operations
Special projects as assigned to meet the strategic and annual goals of the Business Office
Knowledge/Skills/Abilities
Ability to analyze and interpret data, processes, and systems to derive meaningful insights for decision-making
Strong problem-solving and creative thinking skills
Excellent verbal and written communication skills
Works effectively with a broad range of constituencies including coaches, staff, student-athletes, and external vendors
Understanding of business process and industry trends
Clear ability to maintain confidentiality
Interest in and enthusiasm for working in intercollegiate athletics
Proficiency in Microsoft Office Suite of products
Minimum Requirements
Education: Bachelor's degree required.
Experience: 2+ years of relevant professional experience required.
Licensure: None.
Preferred Qualifications
Prior business office experience in higher education or athletics
Experience with Workday or similar ERP system
Understanding of NCAA related policies and procedures
About The Position The salary range is commensurate with qualifications and experience. This position will not consider candidates who require immigration sponsorship now or in the future. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
This position is located on the UVA Grounds in Charlottesville, VA. This is an exempt-level, benefited position; learn more about UVA Benefits. This is an in person position.
Application Timeline This position will remain open until filled. Review of applications will begin after April 2, 2026.
How To Apply Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Please do not submit any applications directly to the Athletics department as only applications submitted through these sites will be considered. Complete an application with the following documents:
Resume
Cover Letter
Applications without all required documents will not receive full consideration.
Reference Check Process Please note that finalists will be asked to provide a list of professional references. The selected applicant will pass a criminal background check.
About UVA And The Community To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Contact For questions about the application process, please contact Michele Jarman, Academic Recruiter.
Equal Opportunity Statement The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
#J-18808-Ljbffr
Duties And Responsibilities
Lead day-to-day business operations for assigned sports and units, including but not limited to:
Reconciling credit card transactions and travel reimbursements
Reviewing expense reports for accuracy and monitoring approval flow
Creating requisitions and facilitating contract approval process
Tracking budgets for accuracy and making corrections when necessary
Providing detailed forecasts of future expenses
Conduct monthly reconciliations with internal (Medical Billing, Career Center, budget website) and external (VAF, VSP, and Legends) partners
Partner with HR liaison to ensure accurate coding and accounting of new and existing employees
Collaborate with Ticket Office, Payroll, and HR on processing of bi-annual taxable benefits
Support the Assistant Athletics Director in the preparation of yearly financial statement audits, including but not limited to NCAA/EADA reports, ACC reports, and APA audit
Serve as point of contact for athletics camps financial operations
Special projects as assigned to meet the strategic and annual goals of the Business Office
Knowledge/Skills/Abilities
Ability to analyze and interpret data, processes, and systems to derive meaningful insights for decision-making
Strong problem-solving and creative thinking skills
Excellent verbal and written communication skills
Works effectively with a broad range of constituencies including coaches, staff, student-athletes, and external vendors
Understanding of business process and industry trends
Clear ability to maintain confidentiality
Interest in and enthusiasm for working in intercollegiate athletics
Proficiency in Microsoft Office Suite of products
Minimum Requirements
Education: Bachelor's degree required.
Experience: 2+ years of relevant professional experience required.
Licensure: None.
Preferred Qualifications
Prior business office experience in higher education or athletics
Experience with Workday or similar ERP system
Understanding of NCAA related policies and procedures
About The Position The salary range is commensurate with qualifications and experience. This position will not consider candidates who require immigration sponsorship now or in the future. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
This position is located on the UVA Grounds in Charlottesville, VA. This is an exempt-level, benefited position; learn more about UVA Benefits. This is an in person position.
Application Timeline This position will remain open until filled. Review of applications will begin after April 2, 2026.
How To Apply Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Please do not submit any applications directly to the Athletics department as only applications submitted through these sites will be considered. Complete an application with the following documents:
Resume
Cover Letter
Applications without all required documents will not receive full consideration.
Reference Check Process Please note that finalists will be asked to provide a list of professional references. The selected applicant will pass a criminal background check.
About UVA And The Community To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Contact For questions about the application process, please contact Michele Jarman, Academic Recruiter.
Equal Opportunity Statement The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
#J-18808-Ljbffr