Associate Director, Office of the Board of Trustees
The Pennsylvania State University, State College, PA, United States
Application Instructions
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
Position Specifics The
Associate Director, Office of the Board of Trustees
provides independent leadership for Board and Committee scheduling and programming, trustee engagement, and governance-related support. This position functions as a portfolio lead, with primary responsibility for assigned standing committees of the Board of Trustees and related governance, elections, and constituent programming.
Core Responsibilities Board and Committee Programming & Operations
Serve as the primary staff lead for assigned standing committees of the Board of Trustees
Plan, coordinate, and execute end-to-end planning for all assigned Board and Committee meetings, including regular meetings, conference sessions, briefings, and off-cycle meetings
Develop draft agendas, schedules, and supporting materials for review, refinement, and approval by the Assistant Vice President / Director
Coordinate external presenters and senior leadership presenters
Coordinate logistics with Hospitality Services, IT Executive Support, University Police or external security, and administrative partners
Maintain official records, attendance and post-meeting public materials
Ensure compliance with the Pennsylvania Sunshine Law, University bylaws, and governance standards, including legal notices, affidavits, attendance records, and public postings
Governance Systems and Records
Share ownership of the Board's information portal (Diligent), including creation and posting of materials, access management, and user support
Maintain assigned sections of the Board website and official records
Ensure consistency, accuracy, and timeliness of Board and Committee materials
Trustee Elections
Lead operational execution for assigned Trustee election categories in accordance with policies, procedures, and final oversight established by the Assistant Vice President / Director
Coordinate candidate communications, forums, election logistics, tally processes, and certification of results in collaboration with the Assistant Vice President/Director
Analyze election data and prepare post-election summaries and reports
Escalate compliance issues, procedural deviations, and policy questions to the Assistant Vice President / Director for resolution and determination
Budget, Operations, and Administration
Share responsibility for oversight of the Board Office budget, including expense tracking, reporting, and reconciliation related to assigned portfolios
Supervise and direct student workers as assigned
Support continuity of office operations and cross-coverage as needed
Manage assigned budgetary tracking and expense reconciliation in coordination with and subject to approval by the Assistant Vice President / Director
Confidentiality and Professional Judgment
Handle highly confidential and sensitive information with discretion
Exercise independent judgment in managing priorities, deadlines, and stakeholder relationships
Exercise independent judgment within assigned responsibilities and escalation of matters involving institutional risk, policy interpretation, or Board leadership sensitivity to the Assistant Vice President / Director
Serve as a trusted liaison to trustees, senior administrators, and external partners
Minimum Education, Work Experience & Required Certifications If filled as Constituent Programming and Events Officer - Senior Professional, this position requires: Bachelor's Degree, 6+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None.
If filled as Constituent Programming and Events Officer - Advanced Professional, this position requires: Bachelor's Degree, 3+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None.
Background Checks/Clearances Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits The salary range for this position, including all possible grades, is $51,000.00 - $81,500.00.
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
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CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
Position Specifics The
Associate Director, Office of the Board of Trustees
provides independent leadership for Board and Committee scheduling and programming, trustee engagement, and governance-related support. This position functions as a portfolio lead, with primary responsibility for assigned standing committees of the Board of Trustees and related governance, elections, and constituent programming.
Core Responsibilities Board and Committee Programming & Operations
Serve as the primary staff lead for assigned standing committees of the Board of Trustees
Plan, coordinate, and execute end-to-end planning for all assigned Board and Committee meetings, including regular meetings, conference sessions, briefings, and off-cycle meetings
Develop draft agendas, schedules, and supporting materials for review, refinement, and approval by the Assistant Vice President / Director
Coordinate external presenters and senior leadership presenters
Coordinate logistics with Hospitality Services, IT Executive Support, University Police or external security, and administrative partners
Maintain official records, attendance and post-meeting public materials
Ensure compliance with the Pennsylvania Sunshine Law, University bylaws, and governance standards, including legal notices, affidavits, attendance records, and public postings
Governance Systems and Records
Share ownership of the Board's information portal (Diligent), including creation and posting of materials, access management, and user support
Maintain assigned sections of the Board website and official records
Ensure consistency, accuracy, and timeliness of Board and Committee materials
Trustee Elections
Lead operational execution for assigned Trustee election categories in accordance with policies, procedures, and final oversight established by the Assistant Vice President / Director
Coordinate candidate communications, forums, election logistics, tally processes, and certification of results in collaboration with the Assistant Vice President/Director
Analyze election data and prepare post-election summaries and reports
Escalate compliance issues, procedural deviations, and policy questions to the Assistant Vice President / Director for resolution and determination
Budget, Operations, and Administration
Share responsibility for oversight of the Board Office budget, including expense tracking, reporting, and reconciliation related to assigned portfolios
Supervise and direct student workers as assigned
Support continuity of office operations and cross-coverage as needed
Manage assigned budgetary tracking and expense reconciliation in coordination with and subject to approval by the Assistant Vice President / Director
Confidentiality and Professional Judgment
Handle highly confidential and sensitive information with discretion
Exercise independent judgment in managing priorities, deadlines, and stakeholder relationships
Exercise independent judgment within assigned responsibilities and escalation of matters involving institutional risk, policy interpretation, or Board leadership sensitivity to the Assistant Vice President / Director
Serve as a trusted liaison to trustees, senior administrators, and external partners
Minimum Education, Work Experience & Required Certifications If filled as Constituent Programming and Events Officer - Senior Professional, this position requires: Bachelor's Degree, 6+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None.
If filled as Constituent Programming and Events Officer - Advanced Professional, this position requires: Bachelor's Degree, 3+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None.
Background Checks/Clearances Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits The salary range for this position, including all possible grades, is $51,000.00 - $81,500.00.
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
#J-18808-Ljbffr