Assistant Director - Finance (0326)
Coconino County Sheriff's Office (Patrol), Flagstaff, AZ, United States
Nature of Work
Under general direction performs professional accounting, administrative and analytical work of considerable difficulty in the management of the County's official accounting records; perform other related work as assigned.
Typical Duties
Assists the Director in the development and administration of all finance functions including budgeting, payroll, purchasing, accounts payable, financial reporting, and auditing activities
Acts as Finance Director in that person’s absence, including representing the department in public appearances
Preserves the fiscal integrity of the county’s official accounting records through their accuracy, timeliness and adherence to accounting/auditing standards
Develops systems/procedures to monitor activity in the general ledger
Oversees the development and administration of the annual budget
Oversees the implementation of annual user fee reviews and leads periodic user fee study activities
Oversees an annual cost allocation plan development and implementation
Oversees financial system operational functionality and compliance with ERP policies and procedures
Advises and directs training for county departments on accounting problems, policies and procedures
Provides monthly financial reports to departments and management
Reviews and analyzes year end account balances for accuracy and reasonableness
Reviews financial policies and procedures across all divisions, including purchasing, accounts payable, payroll, and budget and recommends new policies and modifications to maintain appropriate internal controls and documentation of transactions
Leads training program for departmental financial stakeholders and primary financial representatives to bring consistency to decentralized financial processes and maintain compliance with financial policies
Oversees the payroll team to ensure accurate employee time captures, pay processing and reporting compliance
Advises and interprets IRS and retirement system rules and regulations
Establishes, monitors, and recommends policies related to County expenditures, including employee travel, and advises on IRS fringe benefit compliance
Oversees budget benefit compliance and documentation for County expenditures
Oversees all required IRS reporting functions, reconciles and reports W-2 information, and reconciles and corrects 1099 reports
Supervises, trains and evaluates assigned staff
Essential Functions reaching; working with and around others; dealing with interruptions; vision acuity (far) for driving, (near) for reading, etc.; color vision; hearing and speech (ordinary conversation) for phones and communicating with staff, and the public.
Minimum Qualifications
Bachelor's degree in accounting or related field and four years of increasingly responsible accounting experience including one year of supervisory experience; OR;
Associate degree in accounting or related field and five years of increasingly responsible accounting experience including one year of supervisory experience; OR;
Any combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred Qualifications CPA strongly preferred
Knowledge, Skills and Abilities Considerable Knowledge of
Principles and practices of governmental accounting
Principles and practices of grant financial management
Comprehensive framework and development of internal controls
Federal, state and local laws governing county financial activities
Working Knowledge Of
Principles and practices of public administration
The use of automated data management systems
Practices and techniques governmental purchasing, payroll, accounts payable, and budgeting
Principles, practices and techniques cost accounting
Principles and practices of positive supervision and organizational development
Skill In
Design and effective use of technology for financial management, analysis and reporting
Building and maintaining positive relationships with internal service department stakeholders
Proficiency with spreadsheets and financial software
Ability To
Plan, organize, direct and review the work of professional associates and staff
Meet financial reporting requirements and established deadlines
Analyze, evaluate and interpret complex financial data
Develop, coordinate, implement and evaluate policies and procedures
Work safely and support the culture of workplace safety
Establish and maintain effective working relationships with employees, other agencies and the public
Communicate effectively, verbally and in writing
Follow written and verbal instructions
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:
Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/ EcoPass bus pass
Regular Part Time employees receive some benefits on a pro-rated basis.
Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.
Elective Coverage
Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability
Required Questions
Please describe your experience with interpreting and applying changes in IRS guidance.
Please describe your experience with governmental budget development.
Please explain how you established trust, motivated team members, and sustained a team’s effectiveness over time. What specific actions did you take?
#J-18808-Ljbffr
Typical Duties
Assists the Director in the development and administration of all finance functions including budgeting, payroll, purchasing, accounts payable, financial reporting, and auditing activities
Acts as Finance Director in that person’s absence, including representing the department in public appearances
Preserves the fiscal integrity of the county’s official accounting records through their accuracy, timeliness and adherence to accounting/auditing standards
Develops systems/procedures to monitor activity in the general ledger
Oversees the development and administration of the annual budget
Oversees the implementation of annual user fee reviews and leads periodic user fee study activities
Oversees an annual cost allocation plan development and implementation
Oversees financial system operational functionality and compliance with ERP policies and procedures
Advises and directs training for county departments on accounting problems, policies and procedures
Provides monthly financial reports to departments and management
Reviews and analyzes year end account balances for accuracy and reasonableness
Reviews financial policies and procedures across all divisions, including purchasing, accounts payable, payroll, and budget and recommends new policies and modifications to maintain appropriate internal controls and documentation of transactions
Leads training program for departmental financial stakeholders and primary financial representatives to bring consistency to decentralized financial processes and maintain compliance with financial policies
Oversees the payroll team to ensure accurate employee time captures, pay processing and reporting compliance
Advises and interprets IRS and retirement system rules and regulations
Establishes, monitors, and recommends policies related to County expenditures, including employee travel, and advises on IRS fringe benefit compliance
Oversees budget benefit compliance and documentation for County expenditures
Oversees all required IRS reporting functions, reconciles and reports W-2 information, and reconciles and corrects 1099 reports
Supervises, trains and evaluates assigned staff
Essential Functions reaching; working with and around others; dealing with interruptions; vision acuity (far) for driving, (near) for reading, etc.; color vision; hearing and speech (ordinary conversation) for phones and communicating with staff, and the public.
Minimum Qualifications
Bachelor's degree in accounting or related field and four years of increasingly responsible accounting experience including one year of supervisory experience; OR;
Associate degree in accounting or related field and five years of increasingly responsible accounting experience including one year of supervisory experience; OR;
Any combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred Qualifications CPA strongly preferred
Knowledge, Skills and Abilities Considerable Knowledge of
Principles and practices of governmental accounting
Principles and practices of grant financial management
Comprehensive framework and development of internal controls
Federal, state and local laws governing county financial activities
Working Knowledge Of
Principles and practices of public administration
The use of automated data management systems
Practices and techniques governmental purchasing, payroll, accounts payable, and budgeting
Principles, practices and techniques cost accounting
Principles and practices of positive supervision and organizational development
Skill In
Design and effective use of technology for financial management, analysis and reporting
Building and maintaining positive relationships with internal service department stakeholders
Proficiency with spreadsheets and financial software
Ability To
Plan, organize, direct and review the work of professional associates and staff
Meet financial reporting requirements and established deadlines
Analyze, evaluate and interpret complex financial data
Develop, coordinate, implement and evaluate policies and procedures
Work safely and support the culture of workplace safety
Establish and maintain effective working relationships with employees, other agencies and the public
Communicate effectively, verbally and in writing
Follow written and verbal instructions
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:
Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/ EcoPass bus pass
Regular Part Time employees receive some benefits on a pro-rated basis.
Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.
Elective Coverage
Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability
Required Questions
Please describe your experience with interpreting and applying changes in IRS guidance.
Please describe your experience with governmental budget development.
Please explain how you established trust, motivated team members, and sustained a team’s effectiveness over time. What specific actions did you take?
#J-18808-Ljbffr