Finance Director
Akron Civic Theatre, Akron, OH, United States
The Finance Director is responsible for monitoring and facilitating the financial integrity and stability of The Akron Civic Theatre.
DUTIES AND RESPONSIBILITIES
Responsible for preparing and submitting financial reports, including:
Monthly Balance Sheet for Board Meetings
Monthly Profit & Loss Statement for Board Meetings
Cultural Data Project reports
Reports for the Ohio Arts Council
Reports for Foundations
Reports for the State Facilities Commission
Reports for the Development Finance Authority of Summit County
Payroll & Payroll Taxes, utilizing the Paylocity platform.
Review existing procedures and methods and suggest changes to improve efficiency in reporting and budgeting.
Collaborate with the CPA during the annual audit process.
Reconcile cash balances in operating and escrow accounts, using FirstMerit.
Work with the Executive Director on budget preparation.
Supervise Civic staff for deposit entries and accounts payable.
Work with the development and fundraising staff to export data into QuickBooks.
BANKING
Prepare checks for signatures by the Operating Manager or Executive Director and mail them out.
Manage the following bank accounts:
Operating account
Escrow account
Lock 3 account
Capital account
Money Market account
Prepare ACH payments as needed.
Prepare cash and check deposits and deliver them to the bank.
Enter box office deposits into QuickBooks daily.
Perform monthly reconciliation for all bank accounts and credit cards.
Monitor Endowment Funds, including:
Akron Community Foundation Endowment
Huntington Endowment
KeyBank Endowment
SHOW RECONCILIATION
Handle closing and reconciliation of all shows each month.
Perform closing and reconciliation for EJ shows monthly.
FINANCIAL STATEMENTS AND AUDIT
Prepare monthly financial statements for finance and board meetings.
Work closely with auditors from September to April to prepare the annual audit, tax return, and OAC reporting.
PAYROLL AND TAXES
Prepare security and cleaning hours and pay every two weeks (non-payroll).
Print biweekly payroll reports from Paylocity and enter them into QuickBooks.
Prepare 1099 information at year-end.
BOOKKEEPING AND REPORTING
Oversee office petty cash.
Prepare for month-end and year-end closings.
Enter and monitor Accounts Payable monthly.
Enter and monitor Accounts Receivable monthly.
Prepare sales tax reports monthly and submit payments to the State of Ohio.
Prepare Ohio Arts Council reporting annually.
Prepare Cultural Arts Data reporting annually.
Work closely with the development department for grant reporting.
Work closely with the executive director for financial reporting.
BASIC QUALIFICATIOONS
3-5 years of finance and accounting experience for a 10+ employee organization.
Previous experience in non-profit financial management preferred.
Bachelor’s degree in accounting
Detail oriented
Ability to multitask
Ability to work with Windows and learn new software
Punctual
Please submit introductory letter along with your resume to Human Resources Director, Beth Mullen at bmullen@akroncivic.com.
#J-18808-Ljbffr
DUTIES AND RESPONSIBILITIES
Responsible for preparing and submitting financial reports, including:
Monthly Balance Sheet for Board Meetings
Monthly Profit & Loss Statement for Board Meetings
Cultural Data Project reports
Reports for the Ohio Arts Council
Reports for Foundations
Reports for the State Facilities Commission
Reports for the Development Finance Authority of Summit County
Payroll & Payroll Taxes, utilizing the Paylocity platform.
Review existing procedures and methods and suggest changes to improve efficiency in reporting and budgeting.
Collaborate with the CPA during the annual audit process.
Reconcile cash balances in operating and escrow accounts, using FirstMerit.
Work with the Executive Director on budget preparation.
Supervise Civic staff for deposit entries and accounts payable.
Work with the development and fundraising staff to export data into QuickBooks.
BANKING
Prepare checks for signatures by the Operating Manager or Executive Director and mail them out.
Manage the following bank accounts:
Operating account
Escrow account
Lock 3 account
Capital account
Money Market account
Prepare ACH payments as needed.
Prepare cash and check deposits and deliver them to the bank.
Enter box office deposits into QuickBooks daily.
Perform monthly reconciliation for all bank accounts and credit cards.
Monitor Endowment Funds, including:
Akron Community Foundation Endowment
Huntington Endowment
KeyBank Endowment
SHOW RECONCILIATION
Handle closing and reconciliation of all shows each month.
Perform closing and reconciliation for EJ shows monthly.
FINANCIAL STATEMENTS AND AUDIT
Prepare monthly financial statements for finance and board meetings.
Work closely with auditors from September to April to prepare the annual audit, tax return, and OAC reporting.
PAYROLL AND TAXES
Prepare security and cleaning hours and pay every two weeks (non-payroll).
Print biweekly payroll reports from Paylocity and enter them into QuickBooks.
Prepare 1099 information at year-end.
BOOKKEEPING AND REPORTING
Oversee office petty cash.
Prepare for month-end and year-end closings.
Enter and monitor Accounts Payable monthly.
Enter and monitor Accounts Receivable monthly.
Prepare sales tax reports monthly and submit payments to the State of Ohio.
Prepare Ohio Arts Council reporting annually.
Prepare Cultural Arts Data reporting annually.
Work closely with the development department for grant reporting.
Work closely with the executive director for financial reporting.
BASIC QUALIFICATIOONS
3-5 years of finance and accounting experience for a 10+ employee organization.
Previous experience in non-profit financial management preferred.
Bachelor’s degree in accounting
Detail oriented
Ability to multitask
Ability to work with Windows and learn new software
Punctual
Please submit introductory letter along with your resume to Human Resources Director, Beth Mullen at bmullen@akroncivic.com.
#J-18808-Ljbffr