Administrative Specialist II-BU (Chief of Police)
City of Seattle, Seattle, WA, United States
The Seattle Police Department (SPD) is seeking a dynamic, detail-oriented Administrative Specialist II to join the Chief of Police Office. This position is responsible for performing a wide range of clerical tasks as the front desk representative.
Responsibilities
Answer phones and greet guests.
Receive, screen and distribute mail.
Act as liaison with the Mayor’s Office and Customer Service Bureau and manage the Customer Service Request System for tracking mail.
Compose, edit and prepare correspondence – internal and public facing.
Receive, screen and coordinate with appropriate department personnel in order to respond to telephone and in-person inquiries from the public and other city agencies.
Maintain security of confidential records and file office correspondence/documents.
Manage inventory to keep the Office of the Chief Operations running smoothly, including office supplies, first-aid supplies and additional items.
Train other
ew administrative staff on the proper use of the CSR program and other relevant applications.
Understand the different types of records and follow the record retention and record destruction guidelines.
Schedule and maintain conference room calendars.
Perform other related duties as assigned by the Senior Executive Assistant to the Chief of Police.
Required Qualifications
Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
Desired Qualifications
Effective communication, interpersonal and problem‑solving skills are highly desired.
Flexibility and both a can‑do and will‑do attitude.
Good judgment and discretion – this position is often the first face of the department for visitors.
Ability to meet deadlines while managing multiple priorities.
Ability to handle multiple incoming calls.
Strong decision‑making skills and the ability to complete job tasks independently.
Knowledge of or ability to quickly learn the Police Department’s organizational structure, policies and procedures – a skills assessment may be administered to the top candidates.
Position Requirements
Must pass a Seattle Police Department background investigation.
Must have a valid driver’s license.
This position is an onsite position; the employee is expected to perform work in person. Individual schedules will be based on agreement between the employee and their supervisor.
Benefits The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long‑term disability insurance for employees and their dependents.
Salary The full salary range for this position is $36.89 – $41.31 per hour. New employees begin at Step 1 of the pay progression, which is $36.89 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full‑time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.
If you have any questions, please contact Roth Lim at Roth.Lim@seattle.gov.
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Responsibilities
Answer phones and greet guests.
Receive, screen and distribute mail.
Act as liaison with the Mayor’s Office and Customer Service Bureau and manage the Customer Service Request System for tracking mail.
Compose, edit and prepare correspondence – internal and public facing.
Receive, screen and coordinate with appropriate department personnel in order to respond to telephone and in-person inquiries from the public and other city agencies.
Maintain security of confidential records and file office correspondence/documents.
Manage inventory to keep the Office of the Chief Operations running smoothly, including office supplies, first-aid supplies and additional items.
Train other
ew administrative staff on the proper use of the CSR program and other relevant applications.
Understand the different types of records and follow the record retention and record destruction guidelines.
Schedule and maintain conference room calendars.
Perform other related duties as assigned by the Senior Executive Assistant to the Chief of Police.
Required Qualifications
Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
Desired Qualifications
Effective communication, interpersonal and problem‑solving skills are highly desired.
Flexibility and both a can‑do and will‑do attitude.
Good judgment and discretion – this position is often the first face of the department for visitors.
Ability to meet deadlines while managing multiple priorities.
Ability to handle multiple incoming calls.
Strong decision‑making skills and the ability to complete job tasks independently.
Knowledge of or ability to quickly learn the Police Department’s organizational structure, policies and procedures – a skills assessment may be administered to the top candidates.
Position Requirements
Must pass a Seattle Police Department background investigation.
Must have a valid driver’s license.
This position is an onsite position; the employee is expected to perform work in person. Individual schedules will be based on agreement between the employee and their supervisor.
Benefits The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long‑term disability insurance for employees and their dependents.
Salary The full salary range for this position is $36.89 – $41.31 per hour. New employees begin at Step 1 of the pay progression, which is $36.89 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full‑time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.
If you have any questions, please contact Roth Lim at Roth.Lim@seattle.gov.
#J-18808-Ljbffr