Operations Coordinator - Trade Shows & CRM (Part-Time)
WTIwireless, Calabasas, CA, United States
The Operations Coordinator supports the day-to-day operational needs of the sales and customer support teams, coordinating trade shows, maintaining CRM data accuracy, supporting operational processes, and assisting with cross‑functional projects that help the business run efficiently.
Key Responsibilities
Coordinate all logistics for trade shows (booking, vendors, travel, materials)
Manage pre‑show prep and post‑show wrap‑up
Upload and organize leads in Zoho CRM
Send follow‑up emails and set sales activities
Maintain clean, accurate data in CRM
Assist with shipping and order fulfillment (separate days)
Help receive and prep inventory (labeling, light assembly)
Provide light customer support backup (route calls, take messages)
Document workflows and SOPs
Support organization of internal processes
Requirements
Strong organizational skills and attention to detail
Ability to manage multiple priorities and tasks
Comfortable working with spreadsheets and CRM systems
Strong communication and collaboration skills
Ability to learn new systems and processes quickly
Positive attitude and willingness to support various operational needs
General Expectations
Take ownership of assigned responsibilities and ensure tasks are completed accurately and on time.
Communicate proactively with leadership and team members when support or clarification is needed.
When core responsibilities are up to date, proactively seek additional work or opportunities to support the team.
Maintain a positive, collaborative attitude while supporting operational needs across the organization.
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Key Responsibilities
Coordinate all logistics for trade shows (booking, vendors, travel, materials)
Manage pre‑show prep and post‑show wrap‑up
Upload and organize leads in Zoho CRM
Send follow‑up emails and set sales activities
Maintain clean, accurate data in CRM
Assist with shipping and order fulfillment (separate days)
Help receive and prep inventory (labeling, light assembly)
Provide light customer support backup (route calls, take messages)
Document workflows and SOPs
Support organization of internal processes
Requirements
Strong organizational skills and attention to detail
Ability to manage multiple priorities and tasks
Comfortable working with spreadsheets and CRM systems
Strong communication and collaboration skills
Ability to learn new systems and processes quickly
Positive attitude and willingness to support various operational needs
General Expectations
Take ownership of assigned responsibilities and ensure tasks are completed accurately and on time.
Communicate proactively with leadership and team members when support or clarification is needed.
When core responsibilities are up to date, proactively seek additional work or opportunities to support the team.
Maintain a positive, collaborative attitude while supporting operational needs across the organization.
#J-18808-Ljbffr