Data Entry Clerk
Aston Carter, Albany, NY, United States
Position Summary
Data Entry Clerk supports the Accounts Payable department by managing external vendor communications and providing administrative invoice support. This role serves as a primary point of contact for vendors regarding payment updates, invoice status, and requests for clarification—primarily via email, with occasional phone calls as needed. The individual will work closely with the Accounts Payable Manager to ensure vendors receive timely and accurate information. As workload allows, the role will also assist with invoice entry, filing, and data accuracy checks.
Vendor Communication
Communicate with vendors primarily via email to provide payment updates and request information.
Follow up on missing or unclear invoice details to support timely processing.
Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.
Accounts Payable & Administrative Support
Enter invoices into the Workday system accurately and efficiently.
Spot-check entered data for accuracy and completeness.
File and organize paper and electronic records once invoices are entered.
Support the AP team with general administrative tasks as needed.
Required Qualifications
1–3 years of experience in data entry, accounts payable support, or administrative roles.
College degree required.
Strong written communication skills, especially professional email correspondence.
High attention to detail and accuracy.
Basic to intermediate proficiency with Microsoft Excel and other office tools.
Comfortable working in fast-paced, transactional environments.
Preferred Qualifications
Prior exposure to Accounts Payable or finance operations.
Experience using Workday or similar ERP systems.
Strong organizational and filing skills.
Ability to prioritize tasks and follow up independently.
Work Environment
Office-based Accounts Payable department with 15+ team members.
Professional, collaborative team atmosphere.
Business casual dress code.
Consistent weekday schedule offering strong work-life balance.
Why This Role
Join the largest regional healthcare system in the area.
Strong potential for long-term employment and internal growth.
Gain valuable experience supporting healthcare finance operations.
Stable daytime hours in a collaborative team environment.
Job Type & Location Contract to Hire position based out of Albany, NY.
Pay and Benefits Pay range: $17.00 - $20.00/hr.
Medical, dental & vision.
Critical Illness, Accident, and Hospital.
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
Life Insurance (Voluntary Life & AD&DD for the employee and dependents).
Short and long-term disability.
Health Spending Account (HSA).
Transportation benefits.
Employee Assistance Program.
Time Off/Leave (PTO, Vacation or Sick Leave).
Application Deadline This position is anticipated to close on Apr 21, 2026.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Vendor Communication
Communicate with vendors primarily via email to provide payment updates and request information.
Follow up on missing or unclear invoice details to support timely processing.
Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.
Accounts Payable & Administrative Support
Enter invoices into the Workday system accurately and efficiently.
Spot-check entered data for accuracy and completeness.
File and organize paper and electronic records once invoices are entered.
Support the AP team with general administrative tasks as needed.
Required Qualifications
1–3 years of experience in data entry, accounts payable support, or administrative roles.
College degree required.
Strong written communication skills, especially professional email correspondence.
High attention to detail and accuracy.
Basic to intermediate proficiency with Microsoft Excel and other office tools.
Comfortable working in fast-paced, transactional environments.
Preferred Qualifications
Prior exposure to Accounts Payable or finance operations.
Experience using Workday or similar ERP systems.
Strong organizational and filing skills.
Ability to prioritize tasks and follow up independently.
Work Environment
Office-based Accounts Payable department with 15+ team members.
Professional, collaborative team atmosphere.
Business casual dress code.
Consistent weekday schedule offering strong work-life balance.
Why This Role
Join the largest regional healthcare system in the area.
Strong potential for long-term employment and internal growth.
Gain valuable experience supporting healthcare finance operations.
Stable daytime hours in a collaborative team environment.
Job Type & Location Contract to Hire position based out of Albany, NY.
Pay and Benefits Pay range: $17.00 - $20.00/hr.
Medical, dental & vision.
Critical Illness, Accident, and Hospital.
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
Life Insurance (Voluntary Life & AD&DD for the employee and dependents).
Short and long-term disability.
Health Spending Account (HSA).
Transportation benefits.
Employee Assistance Program.
Time Off/Leave (PTO, Vacation or Sick Leave).
Application Deadline This position is anticipated to close on Apr 21, 2026.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr