Associate, Grant Management/Grant Compliance Specialist
BDO USA Experienced Career Site, San Juan, San Juan, United States
Job Summary
The Grant Compliance Specialist supports post-disaster recovery and mitigation programs by researching federal requirements and translating guidance into compliant policies, procedures, and program documentation. Responsibilities include policy analysis, development of program guidelines and standard operating procedures, and support for monitoring, audit readiness, and regulatory reporting related to HUD-funded programs such as CDBG-DR and CDBG-MIT. The role collaborates onsite with senior staff and subject matter experts to assess regulatory impacts, strengthen compliance controls, and improve program performance. The position requires strong writing, document management, and presentation skills, with consistent attention to detail, version control, and deadlines.
Job Duties
Researches complex program and policy topics and drafts briefing documents, policy analyses, and program guidance with appropriate citations
Analyzes legislation, executive orders, Federal Register notices, and agency directives and recommends implementation actions and policy updates
Provides guidance on CDBG-DR and CDBG-MIT eligibility, National Objectives, and program implementation best practices
Develops and updates action plans, action plan amendments, program guidelines, standard operating procedures, and written policies to meet federal and state requirements
Assists with compliance review tools and monitoring approaches to evaluate contractor, recipient, and subrecipient performance against binding agreements
Supports HUD and OIG regulatory reporting, audit responses, and query management activities
Prepares for monitoring and audit visits by developing project plans and coordinating internal pre-visit reviews and documentation readiness
Reviews service provider files, contracts, amendments, and memorandum of understanding templates for regulatory compliance and proposes edits
Creates and delivers high-level presentations and written deliverables for senior leaders using advanced Microsoft Word and PowerPoint capabilities
Tracks edits, manages version control, and maintains status reporting for policy and compliance deliverables and team goals
Monitors projects and contracts for compliance with federal, state, and program requirements and document findings and remediation steps
Manages assigned tasks within project plans using Smartsheet and maintains schedule and deliverable accountability
Communicates applicable federal regulations to internal stakeholders and aligns documentation to required standards
Other duties as required
Supervisory Responsibilities N/A
Qualifications, Knowledge, Skills and Abilities Education
Bachelor’s degree from an accredited university, required
Experience
One (1) year of experience in public administration, government, policy, or compliance, required
Experience supporting housing, community development, mitigation, or natural disaster recovery programs, preferred
Experience supporting federally funded programs and compliance activities (CDBG, CDBG-DR, CDBG-MIT, cross-cutting federal requirements), preferred
Experience supporting audit readiness, monitoring preparation, or regulatory reporting, preferred
Certifications
FEMA Emergency Management Institute coursework (ICS, NIMS, or disaster recovery topics), preferred
Project management credential (CAPM or PMP), preferred
Software
Proficiency in Microsoft Office, required
Knowledge of Smartsheet, preferred
Language
Spanish, required
Other Knowledge, Skills, & Abilities
Demonstrate strong policy research, writing, and technical documentation skills
Apply strong analytical, problem-solving, and decision-making skills to interpret regulatory requirements
Communicate clearly in formal written deliverables and executive-level presentations
Collaborate effectively in fast-paced, deadline-driven environments
Maintain high attention to detail for document control, versioning, and compliance evidence
Support travel requirements of 10%–25%
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Job Duties
Researches complex program and policy topics and drafts briefing documents, policy analyses, and program guidance with appropriate citations
Analyzes legislation, executive orders, Federal Register notices, and agency directives and recommends implementation actions and policy updates
Provides guidance on CDBG-DR and CDBG-MIT eligibility, National Objectives, and program implementation best practices
Develops and updates action plans, action plan amendments, program guidelines, standard operating procedures, and written policies to meet federal and state requirements
Assists with compliance review tools and monitoring approaches to evaluate contractor, recipient, and subrecipient performance against binding agreements
Supports HUD and OIG regulatory reporting, audit responses, and query management activities
Prepares for monitoring and audit visits by developing project plans and coordinating internal pre-visit reviews and documentation readiness
Reviews service provider files, contracts, amendments, and memorandum of understanding templates for regulatory compliance and proposes edits
Creates and delivers high-level presentations and written deliverables for senior leaders using advanced Microsoft Word and PowerPoint capabilities
Tracks edits, manages version control, and maintains status reporting for policy and compliance deliverables and team goals
Monitors projects and contracts for compliance with federal, state, and program requirements and document findings and remediation steps
Manages assigned tasks within project plans using Smartsheet and maintains schedule and deliverable accountability
Communicates applicable federal regulations to internal stakeholders and aligns documentation to required standards
Other duties as required
Supervisory Responsibilities N/A
Qualifications, Knowledge, Skills and Abilities Education
Bachelor’s degree from an accredited university, required
Experience
One (1) year of experience in public administration, government, policy, or compliance, required
Experience supporting housing, community development, mitigation, or natural disaster recovery programs, preferred
Experience supporting federally funded programs and compliance activities (CDBG, CDBG-DR, CDBG-MIT, cross-cutting federal requirements), preferred
Experience supporting audit readiness, monitoring preparation, or regulatory reporting, preferred
Certifications
FEMA Emergency Management Institute coursework (ICS, NIMS, or disaster recovery topics), preferred
Project management credential (CAPM or PMP), preferred
Software
Proficiency in Microsoft Office, required
Knowledge of Smartsheet, preferred
Language
Spanish, required
Other Knowledge, Skills, & Abilities
Demonstrate strong policy research, writing, and technical documentation skills
Apply strong analytical, problem-solving, and decision-making skills to interpret regulatory requirements
Communicate clearly in formal written deliverables and executive-level presentations
Collaborate effectively in fast-paced, deadline-driven environments
Maintain high attention to detail for document control, versioning, and compliance evidence
Support travel requirements of 10%–25%
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