Property Administrator
Westcore, San Diego, CA, United States
Westcore is a fully‑integrated commercial real estate investment company with institutional scale and capabilities that operates with the speed and adaptability of opportunistic entrepreneurs. Founded in 2000, Westcore focuses on well‑located industrial properties in the United States and is vertically integrated with expertise in acquisitions, finance, asset management, leasing, construction, and building operations.
Position Summary The Property Administrator reports to the Senior Property Manager and works directly with Property Manager(s) and Engineering staff, providing support to all San Diego team members. The role requires exceptional customer service when communicating with tenants, prospective tenants, vendors, and team members, and focuses on productivity and programs to ensure that all projects are managed and executed.
Core Roles & Responsibilities
Code and manage property invoices using Yardi Payscan, including utility account management.
Service contract and purchase order management for the portfolio.
Manage and track the status of current certificates of insurance for all tenants and vendors, monitoring expiration dates to maintain compliance.
Assist with property acquisitions and dispositions by preparing post‑close communications, reviewing and organizing due diligence materials, scheduling site visits with tenants and contractors, and preparing and tracking estoppel documents.
Primary Duties: Tenant/Property Administration Duties
Compose and distribute correspondence and memos relating to property services and operations.
Maintain tenant database in Yardi and other systems as needed.
Prepare vendor contracts for review and manage the signature process using DocuSign.
Assist in managing the work order and property inspection platform (Yardi Facility Manager).
Contribute to team efforts and assist assigned individuals/teams in special projects.
Assist with tenant move‑in and move‑out procedures.
Organize tenant appreciation events and gifts.
Assist with other special requests as needed.
Accounts Payable/Receivable
Code property invoices in Yardi Payscan.
Assist with Billing PO process.
Prepare monthly invoicing associated with tenant bill backs.
Work with vendors, utility providers and others to ensure accurate billing.
Property Transactions – Acquisition and Disposition
Prepare notices associated with purchase or sale.
Prepare diligence materials associated with purchase or sale.
Assist with business license research and applications.
Desired Skills And Experience
Bachelor’s degree in Real Estate, Accounting, Economics or related field.
2 to 4 years’ experience in the real estate industry.
Experience in industrial and/or office properties required.
Proficiency with property management/accounting software; preferably Yardi (Voyager, Payscan); Excel and other MS Windows applications.
Excellent verbal, written, and organizational skills.
Ability to work in a fast‑paced, collaborative, and results‑driven environment.
Mission Utilize our expertise and experience to recognize market inefficiencies, quickly deploy capital and talent to act on opportunities, deliver superior outcomes to stakeholders, and strive for excellence in everything we do.
Core Values
Integrity: We behave ethically, honestly and respectfully.
Excellence: We execute brilliantly. We are accountable for our performance and deliver high quality results.
Teamwork: We are a group of people with diverse talents working to produce positive synergistic results.
Balance: We work hard while embracing our commitment to family, friends and community.
Commitment: We foster a culture of service, responsiveness, accountability, and professionalism.
Compensation $30.00 - $35.00 per hour DOE + 5% Bonus Eligibility. Competitive Healthcare Coverage, Multilayered Vacation, & 401K offerings.
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Position Summary The Property Administrator reports to the Senior Property Manager and works directly with Property Manager(s) and Engineering staff, providing support to all San Diego team members. The role requires exceptional customer service when communicating with tenants, prospective tenants, vendors, and team members, and focuses on productivity and programs to ensure that all projects are managed and executed.
Core Roles & Responsibilities
Code and manage property invoices using Yardi Payscan, including utility account management.
Service contract and purchase order management for the portfolio.
Manage and track the status of current certificates of insurance for all tenants and vendors, monitoring expiration dates to maintain compliance.
Assist with property acquisitions and dispositions by preparing post‑close communications, reviewing and organizing due diligence materials, scheduling site visits with tenants and contractors, and preparing and tracking estoppel documents.
Primary Duties: Tenant/Property Administration Duties
Compose and distribute correspondence and memos relating to property services and operations.
Maintain tenant database in Yardi and other systems as needed.
Prepare vendor contracts for review and manage the signature process using DocuSign.
Assist in managing the work order and property inspection platform (Yardi Facility Manager).
Contribute to team efforts and assist assigned individuals/teams in special projects.
Assist with tenant move‑in and move‑out procedures.
Organize tenant appreciation events and gifts.
Assist with other special requests as needed.
Accounts Payable/Receivable
Code property invoices in Yardi Payscan.
Assist with Billing PO process.
Prepare monthly invoicing associated with tenant bill backs.
Work with vendors, utility providers and others to ensure accurate billing.
Property Transactions – Acquisition and Disposition
Prepare notices associated with purchase or sale.
Prepare diligence materials associated with purchase or sale.
Assist with business license research and applications.
Desired Skills And Experience
Bachelor’s degree in Real Estate, Accounting, Economics or related field.
2 to 4 years’ experience in the real estate industry.
Experience in industrial and/or office properties required.
Proficiency with property management/accounting software; preferably Yardi (Voyager, Payscan); Excel and other MS Windows applications.
Excellent verbal, written, and organizational skills.
Ability to work in a fast‑paced, collaborative, and results‑driven environment.
Mission Utilize our expertise and experience to recognize market inefficiencies, quickly deploy capital and talent to act on opportunities, deliver superior outcomes to stakeholders, and strive for excellence in everything we do.
Core Values
Integrity: We behave ethically, honestly and respectfully.
Excellence: We execute brilliantly. We are accountable for our performance and deliver high quality results.
Teamwork: We are a group of people with diverse talents working to produce positive synergistic results.
Balance: We work hard while embracing our commitment to family, friends and community.
Commitment: We foster a culture of service, responsiveness, accountability, and professionalism.
Compensation $30.00 - $35.00 per hour DOE + 5% Bonus Eligibility. Competitive Healthcare Coverage, Multilayered Vacation, & 401K offerings.
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