Purchasing Agent
Intermech, Inc., Idaho Falls, ID, United States
Job Summary
The Purchasing Agent primarily focuses on the transactional and administrative aspects of procurement under supervision, ensuring timely and cost-effective acquisition of materials, tools, consumables and equipment for projects and operations. This is an in-office position based in Idaho Falls, ID
Essential Duties & Responsibilities Core Purchasing Duties
Processing Purchase Orders (POs):
Reviewing internal purchase requisitions, verifying prices, preparing formal purchase orders, and sending them to selected suppliers. Assist with selecting vendors that will provide the best value based on history and proven performance. Input purchase order information into Vista.
Expediting Orders and Tracking Deliveries:
Monitoring the status of open orders, tracking shipments, and communicating with vendors to ensure timely delivery, particularly for long lead-time items or to meet project schedules.
Supplier Communication and Follow-up:
Serving as a primary point of contact for suppliers, addressing questions, resolving routine issues such as shipping errors or defective goods, and facilitating warranty and return processes.
Vendor Sourcing Support:
Assisting in researching and identifying potential new suppliers and vendors for specific materials, equipment or services.
Administrative and Coordination Tasks
Record Keeping:
Maintaining accurate and organized records of all purchase transactions, pricing, vendor information and inventory data, often using procurement software or ERP systems.
Invoice Resolution:
Collaborating with the accounts payable department to reconcile invoices with purchase orders and receiving documentation, resolving discrepancies as needed.
Documentation Management:
Assisting with the preparation of submittals, owner's manuals (O&Ms) and other project documentation.
Internal Collaboration:
Working closely with project managers, engineers, site supervisors and other internal departments to understand material needs, clarify specifications and ensure alignment with project timelines and budgets. Supporting the estimating department with pricing material & equipment takeoffs.
Supporting Functions
Data Entry and Analysis Support:
Performing data entry and assisting in collecting and summarizing data on purchasing activities, costs and trends for management reports.
Adherence to Policies:
Ensuring all purchasing activities comply with company policies, safety standards and relevant legal regulations.
General Administrative Support:
Providing general office support as needed, such as filing, organizing meetings or ordering office supplies.
Subcontract Preparation & Processing (Under Supervision)
Assist with the preparation, issuance and tracking of subcontract agreements using standard company templates and approved terms.
Verify subcontractor scope, pricing, insurance and required documentation prior to execution.
Coordinate with project managers and the purchasing director to ensure subcontract agreements align with project budgets, schedules and contractual requirements.
Maintain organized electronic and hard‑copy subcontract files, including executed agreements, compliance documents and correspondence.
Subcontract Change Orders & Modifications
Support the processing of subcontract modifications, change orders and amendments as directed by the project team.
Assist in reviewing subcontractor pricing proposals for mathematical accuracy and alignment with approved change directives.
Track subcontract value changes and ensure updates are accurately reflected in Vista and supporting documentation.
Coordinate execution of subcontract change documents and maintain revision control of all subcontract versions.
Qualifications 1-3 years purchasing or procurement experience, preferred.
Working knowledge and experience of purchase orders, vendor coordination, invoice processing and data entry.
Proficiency in Microsoft Excel, Word and Outlook.
Competitive salary and benefits package.
Equal Opportunity Employer/Veterans/Disabled
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk and hear. The employee should be able to stand for longer periods of time in order to conduct effective training sessions. The employee is regularly required to use hands to finger, handle or feel objects, tools or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in a typical office environment except when visiting field locations. Field environments may vary based on project, manufacturing or weather conditions. The noise level in the work environment is usually moderate to loud.
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Essential Duties & Responsibilities Core Purchasing Duties
Processing Purchase Orders (POs):
Reviewing internal purchase requisitions, verifying prices, preparing formal purchase orders, and sending them to selected suppliers. Assist with selecting vendors that will provide the best value based on history and proven performance. Input purchase order information into Vista.
Expediting Orders and Tracking Deliveries:
Monitoring the status of open orders, tracking shipments, and communicating with vendors to ensure timely delivery, particularly for long lead-time items or to meet project schedules.
Supplier Communication and Follow-up:
Serving as a primary point of contact for suppliers, addressing questions, resolving routine issues such as shipping errors or defective goods, and facilitating warranty and return processes.
Vendor Sourcing Support:
Assisting in researching and identifying potential new suppliers and vendors for specific materials, equipment or services.
Administrative and Coordination Tasks
Record Keeping:
Maintaining accurate and organized records of all purchase transactions, pricing, vendor information and inventory data, often using procurement software or ERP systems.
Invoice Resolution:
Collaborating with the accounts payable department to reconcile invoices with purchase orders and receiving documentation, resolving discrepancies as needed.
Documentation Management:
Assisting with the preparation of submittals, owner's manuals (O&Ms) and other project documentation.
Internal Collaboration:
Working closely with project managers, engineers, site supervisors and other internal departments to understand material needs, clarify specifications and ensure alignment with project timelines and budgets. Supporting the estimating department with pricing material & equipment takeoffs.
Supporting Functions
Data Entry and Analysis Support:
Performing data entry and assisting in collecting and summarizing data on purchasing activities, costs and trends for management reports.
Adherence to Policies:
Ensuring all purchasing activities comply with company policies, safety standards and relevant legal regulations.
General Administrative Support:
Providing general office support as needed, such as filing, organizing meetings or ordering office supplies.
Subcontract Preparation & Processing (Under Supervision)
Assist with the preparation, issuance and tracking of subcontract agreements using standard company templates and approved terms.
Verify subcontractor scope, pricing, insurance and required documentation prior to execution.
Coordinate with project managers and the purchasing director to ensure subcontract agreements align with project budgets, schedules and contractual requirements.
Maintain organized electronic and hard‑copy subcontract files, including executed agreements, compliance documents and correspondence.
Subcontract Change Orders & Modifications
Support the processing of subcontract modifications, change orders and amendments as directed by the project team.
Assist in reviewing subcontractor pricing proposals for mathematical accuracy and alignment with approved change directives.
Track subcontract value changes and ensure updates are accurately reflected in Vista and supporting documentation.
Coordinate execution of subcontract change documents and maintain revision control of all subcontract versions.
Qualifications 1-3 years purchasing or procurement experience, preferred.
Working knowledge and experience of purchase orders, vendor coordination, invoice processing and data entry.
Proficiency in Microsoft Excel, Word and Outlook.
Competitive salary and benefits package.
Equal Opportunity Employer/Veterans/Disabled
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk and hear. The employee should be able to stand for longer periods of time in order to conduct effective training sessions. The employee is regularly required to use hands to finger, handle or feel objects, tools or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in a typical office environment except when visiting field locations. Field environments may vary based on project, manufacturing or weather conditions. The noise level in the work environment is usually moderate to loud.
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