Pursuit Coordinator
Huitt-Zollars Inc., Fort Worth, TX, United States
Pursuit Coordinator
Role Description
The Pursuit Coordinator plays a pivotal role in the proposal development process in the firm. This role involves coordinating activities, managing documentation, and ensuring the timely and accurate submission of proposals. The Pursuit Coordinator works closely with proposal managers, senior proposal strategists, and subject matter experts to create high-quality, competitive proposals that meet client requirements. Reporting to the Business Development Enablement Manager, the Pursuit Coordinator ensures all business development protocols pertaining (i.e., internal data pursuit data, Digital Asset Management procedures, and Brand Guideline Requirements) to pursuits are implemented.
Location Dallas, Fort Worth, or Oklahoma
Employment Type 40 FT Hours
Compensation Type Salary
Reports To Business Development Enablement Manager
Education Bachelor's degree in Business Administration, Marketing, Communications, or related field
Duties Proposal Coordination
Coordinate the proposal development process from RFQ and RFP release to submission.
Develop and maintain proposal schedules, outlines, and compliance matrices.
Organize and facilitate proposal kickoff meetings, status updates, and review sessions.
Document Management
Collect, organize, and maintain proposal documentation, including RFPs, RFQs, client correspondence, and supporting materials. Track and manage proposal revisions and version control.
Ensure all proposal content is stored in an organized and accessible manner.
Content Development and Support
Assist in the creation and formatting of proposal content, including executive summaries, technical sections, resumes, and project descriptions.
Edit and proofread proposal sections to ensure clarity, consistency, and compliance with client requirements.
Collaborate with graphic designers or develop proposal graphics and visual aids.
Compliance and Quality Assurance
Review RFP and RFQ requirements to ensure all client specifications are addressed in the proposal.
Conduct compliance checks to ensure proposals meet all submission requirements.
Perform quality control reviews to ensure the accuracy and completeness of proposal documents.
Research and Information Gathering
Conduct research on clients, competitors, and market trends to support proposal development.
Gather and organize information from subject matter experts, technical staff, and external partners.
Maintain a library of reusable proposal content, including standard company information, project descriptions, and staff resumes.
Miscellaneous Business Development Support
Provide support to the proposal team, including scheduling meetings, coordinating logistics, and managing communications.
Support post-submission activities, including debriefs and lessons learned sessions.
Assist in the preparation of presentations and marketing materials related to proposals and other business development activities.
Key Responsibilities
Understands, follows, and enforces Huitt-Zollars' business process.
Productively collaborates with others and leads or encourages teams to achieve success and camaraderie amongst each other.
Understands and follows HZ QMS and Quality initiatives. Ensures quality control measures are being adhered to on projects and daily operations.
Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.
Assist with appropriate administrative and project support tasks supporting the needs of the project team and office.
Complete assignments on-time, within budget, and with highest level of quality.
Routinely proposes and produces more effective ways to accomplish assignments.
Role Competencies
Sharing Information:
Conveying up-to date information in the most efficient and useful manner to the appropriate stakeholders.
Critical Thinking:
Analyzing problems and solutions by evaluating the quality of the information available from different sources and avoiding decision-making bias.
Executes Strategy:
Ensuring that people remain focused on accomplishing strategic goals by thoughtfully planning tasks and overcoming obstacles.
Fosters a Learning Culture:
Creating an inspiring and engaging atmosphere where people feel motivated to grow, experiment, and learn new skills.
Identifies Talent:
Actively maintaining awareness of internal and external talent, current abilities, and hiring needs.
Qualifications
Bachelor's degree in Business Administration, Marketing, Communications, or related field.
3+ years of experience in proposal management, preferably in the AEC industry.
Strong writing, editing, and proofreading, organizational, and management skills.
Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to ethically and effectively using Artificial Intelligence tools is a plus.
Proficiency in Open Asset or another Digital Asset Management Platform is a plus.
Experience with proposal management software (e.g., Adobe Acrobat, Bluebeam, CRM systems) is a plus.
Benefits & Perks
Health insurance (BCBS TX BlueChoice PPO)
Dental insurance (BCBS TX BlueChoice PPO)
Vision insurance (BCBS TX BlueChoice PPO)
MDLive Telehealth
Employer-Paid Short- & Long-Term disability
8 Paid Holidays
Employee Morale/Teambuilding events and activities
Paid Vacation/Annual Leave
Paid Sick Leave
Tuition Reimbursement
Commuter Benefits
Professional Societies and Registrations Fee Reimbursements
Term Life / AD&D insurance
Cancer and Specified Disease insurance
Two retirement plans: 401(k) and an ESOP
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 25 pounds at times
May be required drive to visit client or project sites for short periods of time
The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
Applicants must be legally authorized to work for Huitt-Zollars in the U.S. without employer sponsorship. Currently, Huitt-Zollars does not sponsor H1-B or any other work visa petitions.
Huitt-Zollars is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.
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Location Dallas, Fort Worth, or Oklahoma
Employment Type 40 FT Hours
Compensation Type Salary
Reports To Business Development Enablement Manager
Education Bachelor's degree in Business Administration, Marketing, Communications, or related field
Duties Proposal Coordination
Coordinate the proposal development process from RFQ and RFP release to submission.
Develop and maintain proposal schedules, outlines, and compliance matrices.
Organize and facilitate proposal kickoff meetings, status updates, and review sessions.
Document Management
Collect, organize, and maintain proposal documentation, including RFPs, RFQs, client correspondence, and supporting materials. Track and manage proposal revisions and version control.
Ensure all proposal content is stored in an organized and accessible manner.
Content Development and Support
Assist in the creation and formatting of proposal content, including executive summaries, technical sections, resumes, and project descriptions.
Edit and proofread proposal sections to ensure clarity, consistency, and compliance with client requirements.
Collaborate with graphic designers or develop proposal graphics and visual aids.
Compliance and Quality Assurance
Review RFP and RFQ requirements to ensure all client specifications are addressed in the proposal.
Conduct compliance checks to ensure proposals meet all submission requirements.
Perform quality control reviews to ensure the accuracy and completeness of proposal documents.
Research and Information Gathering
Conduct research on clients, competitors, and market trends to support proposal development.
Gather and organize information from subject matter experts, technical staff, and external partners.
Maintain a library of reusable proposal content, including standard company information, project descriptions, and staff resumes.
Miscellaneous Business Development Support
Provide support to the proposal team, including scheduling meetings, coordinating logistics, and managing communications.
Support post-submission activities, including debriefs and lessons learned sessions.
Assist in the preparation of presentations and marketing materials related to proposals and other business development activities.
Key Responsibilities
Understands, follows, and enforces Huitt-Zollars' business process.
Productively collaborates with others and leads or encourages teams to achieve success and camaraderie amongst each other.
Understands and follows HZ QMS and Quality initiatives. Ensures quality control measures are being adhered to on projects and daily operations.
Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.
Assist with appropriate administrative and project support tasks supporting the needs of the project team and office.
Complete assignments on-time, within budget, and with highest level of quality.
Routinely proposes and produces more effective ways to accomplish assignments.
Role Competencies
Sharing Information:
Conveying up-to date information in the most efficient and useful manner to the appropriate stakeholders.
Critical Thinking:
Analyzing problems and solutions by evaluating the quality of the information available from different sources and avoiding decision-making bias.
Executes Strategy:
Ensuring that people remain focused on accomplishing strategic goals by thoughtfully planning tasks and overcoming obstacles.
Fosters a Learning Culture:
Creating an inspiring and engaging atmosphere where people feel motivated to grow, experiment, and learn new skills.
Identifies Talent:
Actively maintaining awareness of internal and external talent, current abilities, and hiring needs.
Qualifications
Bachelor's degree in Business Administration, Marketing, Communications, or related field.
3+ years of experience in proposal management, preferably in the AEC industry.
Strong writing, editing, and proofreading, organizational, and management skills.
Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to ethically and effectively using Artificial Intelligence tools is a plus.
Proficiency in Open Asset or another Digital Asset Management Platform is a plus.
Experience with proposal management software (e.g., Adobe Acrobat, Bluebeam, CRM systems) is a plus.
Benefits & Perks
Health insurance (BCBS TX BlueChoice PPO)
Dental insurance (BCBS TX BlueChoice PPO)
Vision insurance (BCBS TX BlueChoice PPO)
MDLive Telehealth
Employer-Paid Short- & Long-Term disability
8 Paid Holidays
Employee Morale/Teambuilding events and activities
Paid Vacation/Annual Leave
Paid Sick Leave
Tuition Reimbursement
Commuter Benefits
Professional Societies and Registrations Fee Reimbursements
Term Life / AD&D insurance
Cancer and Specified Disease insurance
Two retirement plans: 401(k) and an ESOP
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 25 pounds at times
May be required drive to visit client or project sites for short periods of time
The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
Applicants must be legally authorized to work for Huitt-Zollars in the U.S. without employer sponsorship. Currently, Huitt-Zollars does not sponsor H1-B or any other work visa petitions.
Huitt-Zollars is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.
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