Records Management Specialist
ASRC Federal Holding Company, Boston, MA, United States
Agile Decision Sciences LLC is seeking a Records Management Specialist 3 (RMS 3) to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with library and records management services. For this role, ASRC staff support the successful operation of a records center managing both electronic and hardcopy records on-site at EPA's location in Boston, MA. The majority of the work is performed on site, but some remote work is available on a weekly basis. The RMS provides technical support for records management programs, dockets, records centers, or other information service under supervision. The RMS may assist in planning and program development, analysis of records or docket management problems, and design of strategies to meet ongoing records or docket management needs.
Responsibilities
Response to inquiries
Collection maintenance and retrieval tasks
Records cataloguing/indexing metadata
Federal records schedule assignment and quality assurance of metadata entry
Equipment maintenance
Use of automated information systems, such as the Federal Docket Management System (FDMS), the Superfund Enterprise Management System (SEMS), the Agency Records Management System (ARMS), and/or other related region specific or national systems
Assisting EPA clients with storage procedures and conducting records inventories
Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media
Tracking daily activity data and collecting data for weekly and monthly reports
Learning and using standard operating procedures and work instructions
Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions
Identifying innovations for records and information support
Developing and presenting trainings to Task Order colleagues and EPA clients
Qualifications
Bachelor's degree and 3 years of records management experience.
NARA Federal Records Management Certificate desirable.
Experience with information technology as it relates to records, data centers, and digitization.
Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and SharePoint.
Strong experience in Quality Assurance.
Self-motivated and highly organized with great attention to detail.
Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects.
Permanent Residency or US Citizenship is required for the Public Trust clearance.
Physical Requirements Full range of arm movement (e.g., lifting above the head); ability to load paper in a scanner; ability to perform data entry; sit and stand for long periods of time; climb a step ladder to reach higher shelves; ability to lift at least 40 pounds of weight on a semi-daily basis; ability to push or pull up to 650 pounds on a cart, and the ability to bend, stoop, and kneel.
Benefits We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance, 401(k), education assistance, paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
EEO Statement ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
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Responsibilities
Response to inquiries
Collection maintenance and retrieval tasks
Records cataloguing/indexing metadata
Federal records schedule assignment and quality assurance of metadata entry
Equipment maintenance
Use of automated information systems, such as the Federal Docket Management System (FDMS), the Superfund Enterprise Management System (SEMS), the Agency Records Management System (ARMS), and/or other related region specific or national systems
Assisting EPA clients with storage procedures and conducting records inventories
Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media
Tracking daily activity data and collecting data for weekly and monthly reports
Learning and using standard operating procedures and work instructions
Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions
Identifying innovations for records and information support
Developing and presenting trainings to Task Order colleagues and EPA clients
Qualifications
Bachelor's degree and 3 years of records management experience.
NARA Federal Records Management Certificate desirable.
Experience with information technology as it relates to records, data centers, and digitization.
Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and SharePoint.
Strong experience in Quality Assurance.
Self-motivated and highly organized with great attention to detail.
Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects.
Permanent Residency or US Citizenship is required for the Public Trust clearance.
Physical Requirements Full range of arm movement (e.g., lifting above the head); ability to load paper in a scanner; ability to perform data entry; sit and stand for long periods of time; climb a step ladder to reach higher shelves; ability to lift at least 40 pounds of weight on a semi-daily basis; ability to push or pull up to 650 pounds on a cart, and the ability to bend, stoop, and kneel.
Benefits We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance, 401(k), education assistance, paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
EEO Statement ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
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