Executive Assistant - Communications
State of Missouri, Jefferson City, MO, United States
Note for internal applicants:
Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome.
Job Location:
105 West Capitol Avenue, Jefferson City, MO.
Why You’ll Love This Position The executive assistant performs standard, advanced and confidential secretarial duties requiring broad experience, skill and knowledge of department policies and practices for a department executive. Responsibilities are performed under general supervision.
What You’ll Do
Manages and maintains calendars, schedules meetings, and makes travel arrangements; gathers files or materials for meetings.
Answers incoming telephone calls and greets office visitors and determines whether they should be given access to specific individuals; evaluates requests and routes inquiries to the appropriate department personnel.
Assists with division budgeting and coordinates purchasing on behalf of the division, including managing the purchasing card and maintaining invoice records.
Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution; prepares responses to correspondence containing routine inquiries.
Establishes and maintains paper and electronic filing systems for records, correspondence, and other material.
Minimum Qualifications
High School Diploma or GED/HiSET
Four years of progressively responsible experience in office assistant or secretarial positions.
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Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome.
Job Location:
105 West Capitol Avenue, Jefferson City, MO.
Why You’ll Love This Position The executive assistant performs standard, advanced and confidential secretarial duties requiring broad experience, skill and knowledge of department policies and practices for a department executive. Responsibilities are performed under general supervision.
What You’ll Do
Manages and maintains calendars, schedules meetings, and makes travel arrangements; gathers files or materials for meetings.
Answers incoming telephone calls and greets office visitors and determines whether they should be given access to specific individuals; evaluates requests and routes inquiries to the appropriate department personnel.
Assists with division budgeting and coordinates purchasing on behalf of the division, including managing the purchasing card and maintaining invoice records.
Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution; prepares responses to correspondence containing routine inquiries.
Establishes and maintains paper and electronic filing systems for records, correspondence, and other material.
Minimum Qualifications
High School Diploma or GED/HiSET
Four years of progressively responsible experience in office assistant or secretarial positions.
#J-18808-Ljbffr