Purchasing Agent 3
Georgia, Decatur, GA, United States
Procurement Specialist
Under broad supervision, provides in-depth research and analytical support for a complex category in a variety of procurement activities, and/or leads a less-complex category. Develops and executes procurement strategies that are designed to maximize customer satisfaction and minimize costs for assigned less complex category(s). Develops and maintains effective working relationships with internal and external stakeholders. Manages category and vendor performance. Job Responsibilities: Develops, communicates, and implements procurement strategy for assigned less-complex category(s). Sets sourcing strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors. Compiles and analyzes data. Identifies target savings for assigned category(s). Validates addressable spend from spend analysis report. Benchmarks spend baseline against market to identify target savings. Revises target savings as necessary due to scope and information changes. Develops Request for Quotes (RFQs), Request for Proposals (RFPs), and other solicitation documents based on specified sourcing strategies. Checks and corrects issues with technical writing such as clarity of specifications and grammatical errors. Conducts the technical writing of solicitation documents in compliance with applicable laws, policies and procedures. Supports strategic sourcing teams in the development of financial and technical evaluation criteria for more complex solicitations. Identifies key financial and technical criteria for vendor evaluation. Supports the evaluation process and category team to identify vendor for negotiation and/or intent to award. Develops negotiation strategies based on vendor response and market analysis to identify possible outcomes. Leads negotiation with selected vendors for less complex category(s). Guides the strategic sourcing team to award the contract to the most qualified vendor. Supports complex negotiations as needed. Serves as central point of contact for customers and vendors of assigned category(s). Establishes and maintains effective channels of communication and working relationships with customers and vendors. Ensures that customer service standards are met in all procurement activities. Manages assigned category(s) and contracts on an on-going basis in accordance with the overall category procurement strategy and priority targets. Identifies reports and tracks purchases outside of established contracts. Monitors the life of contract to anticipate expiration dates and determine applicable strategies. Monitor's performance of vendors against statewide contract obligations and serves as a resource to resolve issues/problems. Supports and recommends strategy for vendor performance management and oversees vendor performance scorecard. Supports the resolution of customer complaints. May supervise analysts in performing procurement responsibilities for assigned procurement category. Provides staff with clear performance expectations and objectives. Tracks and reviews established metrics to provide constructive feedback and evaluate the performance of assigned staff. Identifies training and/or development opportunities for assigned staff. Utilizes computer skills to create, manage, analyze, and document sizable datasets and/or research information. Participates in the development and capture of knowledge management activities. Complies with the Georgia Procurement Manual, procurement rules, and regulations. Perform other duties as assigned by management. Minimum Qualifications: Associate degree in accounting or business, or a directly related field from an accredited college or university and three (3) years of job-related experience in a procurement environment; OR Technical diploma in accounting or business and four (4) years of job-related experience in a procurement environment; OR High School diploma/GED and five (5) years of job-related experience in a procurement environment; OR Two years of experience at the lower level Purchase/Procurement Agent 2 (FEP021) or equivalent position. Note: Some positions require Georgia Procurement Manual area-specific certification(s). Preferred Qualifications: 2+ years' Peoplesoft Financials experience Georgia Certified Procurement Associate (GCPA) Proficient in Microsoft Office Applications including Excel, Word, Outlook, SharePoint Procurement card processing and reconciliation
Under broad supervision, provides in-depth research and analytical support for a complex category in a variety of procurement activities, and/or leads a less-complex category. Develops and executes procurement strategies that are designed to maximize customer satisfaction and minimize costs for assigned less complex category(s). Develops and maintains effective working relationships with internal and external stakeholders. Manages category and vendor performance. Job Responsibilities: Develops, communicates, and implements procurement strategy for assigned less-complex category(s). Sets sourcing strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors. Compiles and analyzes data. Identifies target savings for assigned category(s). Validates addressable spend from spend analysis report. Benchmarks spend baseline against market to identify target savings. Revises target savings as necessary due to scope and information changes. Develops Request for Quotes (RFQs), Request for Proposals (RFPs), and other solicitation documents based on specified sourcing strategies. Checks and corrects issues with technical writing such as clarity of specifications and grammatical errors. Conducts the technical writing of solicitation documents in compliance with applicable laws, policies and procedures. Supports strategic sourcing teams in the development of financial and technical evaluation criteria for more complex solicitations. Identifies key financial and technical criteria for vendor evaluation. Supports the evaluation process and category team to identify vendor for negotiation and/or intent to award. Develops negotiation strategies based on vendor response and market analysis to identify possible outcomes. Leads negotiation with selected vendors for less complex category(s). Guides the strategic sourcing team to award the contract to the most qualified vendor. Supports complex negotiations as needed. Serves as central point of contact for customers and vendors of assigned category(s). Establishes and maintains effective channels of communication and working relationships with customers and vendors. Ensures that customer service standards are met in all procurement activities. Manages assigned category(s) and contracts on an on-going basis in accordance with the overall category procurement strategy and priority targets. Identifies reports and tracks purchases outside of established contracts. Monitors the life of contract to anticipate expiration dates and determine applicable strategies. Monitor's performance of vendors against statewide contract obligations and serves as a resource to resolve issues/problems. Supports and recommends strategy for vendor performance management and oversees vendor performance scorecard. Supports the resolution of customer complaints. May supervise analysts in performing procurement responsibilities for assigned procurement category. Provides staff with clear performance expectations and objectives. Tracks and reviews established metrics to provide constructive feedback and evaluate the performance of assigned staff. Identifies training and/or development opportunities for assigned staff. Utilizes computer skills to create, manage, analyze, and document sizable datasets and/or research information. Participates in the development and capture of knowledge management activities. Complies with the Georgia Procurement Manual, procurement rules, and regulations. Perform other duties as assigned by management. Minimum Qualifications: Associate degree in accounting or business, or a directly related field from an accredited college or university and three (3) years of job-related experience in a procurement environment; OR Technical diploma in accounting or business and four (4) years of job-related experience in a procurement environment; OR High School diploma/GED and five (5) years of job-related experience in a procurement environment; OR Two years of experience at the lower level Purchase/Procurement Agent 2 (FEP021) or equivalent position. Note: Some positions require Georgia Procurement Manual area-specific certification(s). Preferred Qualifications: 2+ years' Peoplesoft Financials experience Georgia Certified Procurement Associate (GCPA) Proficient in Microsoft Office Applications including Excel, Word, Outlook, SharePoint Procurement card processing and reconciliation