Property Clerk, (Property Clerk II) ,Property Mgmt
Parking, San Bernardino, CA, United States
Property Clerk II
Apply now
Job no:
557058 Work type:
Staff Location:
San Bernardino - San Bernardino Campus Categories:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
The Property Management department requires a Property Clerk II to ensure accurate tracking, control, and compliance with state regulations and audit requirements for university assets. This position is essential to maintaining the integrity of the campus-wide property database, supporting inventory reconciliation, coordinating equipment tagging and disposals, and processing asset transfers and documentation. Incumbents in this classification are assigned the larger and more complex property control units and may also register and keep records on all motor vehicles, boats, trailers, and other equipment requiring licenses.
Responsibilities
Maintains the university property database by updating asset information in PeopleSoft using data from multiple sources.
Coordinates the campus-wide inventory process, including reconciliation of departmental inventories, asset transfers, surveys, and equipment disposals.
Processes property survey reports in PeopleSoft.
Exports asset data from PeopleSoft into MS Excel to classify items and support departmental inventories using handheld scanners.
Performs monthly asset data loads, mass uploads for newly acquired property, and manual entry of asset information into PeopleSoft as needed.
Coordinates with faculty and staff to schedule equipment tagging.
Tags equipment across CSUSB campuses using university‑issued asset tags.
Coordinates the removal of disposed assets with the e‑waste vendor.
Monitors e‑waste storage areas and ensures timely removal of retired assets.
Administers the sale of retired assets through sealed bids or public auctions.
Coordinates asset donations to departments or external agencies.
Collects and reports campus‑wide copier meter readings to vendors.
Prepares and distributes asset‑related reports and communications.
Maintains accurate documentation to support audit requirements, including required reports.
Assists with asset transfers between the State, Foundation, and auxiliaries, including processing Gift Acceptance forms.
Maintains an updated list of eligible nonprofit organizations and government agencies for asset donations.
Responds to phone calls and emails regarding asset‑related inquiries from departments.
Provides guidance on university property policies and procedures.
Maintains a professional, customer‑focused approach in all interactions with the campus community.
Other Classification‑Related Duties as assigned
Minimum Qualifications
Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable store‑keeping items.
Required Qualifications
Thorough knowledge of the methods and practices used to inspect, maintain, issue, take, and record inventory.
General knowledge of property accounting and disposal and departmental budget preparation.
Ability to inventory widely scattered and diverse property.
Reconcile inventories with control accounts; inspect and recommend proper maintenance of property.
Lead the work of others.
Keep inventory control records and make reports.
Read and write at a level appropriate to the duties of the position and make mathematical calculations.
Preferred Qualifications
Applies thorough knowledge of methods and practices used to inspect, maintain, issue, receive, and record inventory.
Utilizes general knowledge of property accounting and disposal procedures.
Conducts inventories of widely dispersed and diverse property and equipment.
Reconciles inventories with control accounts and inspects property to recommend proper maintenance.
Provides lead work direction as needed.
Maintains inventory control records and prepares summary reports of completed inventories.
Demonstrates at least three years of experience in inventory control for a wide range of property, equipment, or expendable items, or an equivalent combination of education and experience.
Safely lifts up to 50 lbs and operates vehicles including large box trucks and flatbed stake trucks.
Operates hydraulic‑powered forklifts.
Compensation and Benefits The salary offered will take into account internal equity and experience among other factors. Initial salary step placement will be Step 3 – $4,145 per month for qualified candidates. CSU Classification Salary Step Range: $3,984 – $5,804 per month (Step 1 – Step 20). The CSU system provides a comprehensive benefit package that includes medical, dental, and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.
Position Information Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am – 5:30 pm), some evenings/weekends.
Conditions of Employment
Satisfactory completion of a background check (including a criminal records check) is required. This offer may be rescinded if the background check reveals disqualifying information or if the candidate knowingly withheld or falsified information.
Possession of a valid driver's license is required. Employees in this position will be enrolled in the DMV Government Employer Pull Notice Program.
Employment is contingent upon passing a pre‑employment physical exam with the ability to lift in excess of 50 lbs.
Mandated reporter: The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act.
CSUSB requires verification of lawful authorization to work in the United States per federal law (I‑9).
Statement of Commitment to Diversity California State University, San Bernardino is a proud affirmative action/equal opportunity employer that welcomes people from all backgrounds and promotes respect for the entire variety of human experience. This position adheres to CSU policies against sex discrimination, sexual harassment, and sexual violence.
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
#J-18808-Ljbffr
Job no:
557058 Work type:
Staff Location:
San Bernardino - San Bernardino Campus Categories:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
The Property Management department requires a Property Clerk II to ensure accurate tracking, control, and compliance with state regulations and audit requirements for university assets. This position is essential to maintaining the integrity of the campus-wide property database, supporting inventory reconciliation, coordinating equipment tagging and disposals, and processing asset transfers and documentation. Incumbents in this classification are assigned the larger and more complex property control units and may also register and keep records on all motor vehicles, boats, trailers, and other equipment requiring licenses.
Responsibilities
Maintains the university property database by updating asset information in PeopleSoft using data from multiple sources.
Coordinates the campus-wide inventory process, including reconciliation of departmental inventories, asset transfers, surveys, and equipment disposals.
Processes property survey reports in PeopleSoft.
Exports asset data from PeopleSoft into MS Excel to classify items and support departmental inventories using handheld scanners.
Performs monthly asset data loads, mass uploads for newly acquired property, and manual entry of asset information into PeopleSoft as needed.
Coordinates with faculty and staff to schedule equipment tagging.
Tags equipment across CSUSB campuses using university‑issued asset tags.
Coordinates the removal of disposed assets with the e‑waste vendor.
Monitors e‑waste storage areas and ensures timely removal of retired assets.
Administers the sale of retired assets through sealed bids or public auctions.
Coordinates asset donations to departments or external agencies.
Collects and reports campus‑wide copier meter readings to vendors.
Prepares and distributes asset‑related reports and communications.
Maintains accurate documentation to support audit requirements, including required reports.
Assists with asset transfers between the State, Foundation, and auxiliaries, including processing Gift Acceptance forms.
Maintains an updated list of eligible nonprofit organizations and government agencies for asset donations.
Responds to phone calls and emails regarding asset‑related inquiries from departments.
Provides guidance on university property policies and procedures.
Maintains a professional, customer‑focused approach in all interactions with the campus community.
Other Classification‑Related Duties as assigned
Minimum Qualifications
Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable store‑keeping items.
Required Qualifications
Thorough knowledge of the methods and practices used to inspect, maintain, issue, take, and record inventory.
General knowledge of property accounting and disposal and departmental budget preparation.
Ability to inventory widely scattered and diverse property.
Reconcile inventories with control accounts; inspect and recommend proper maintenance of property.
Lead the work of others.
Keep inventory control records and make reports.
Read and write at a level appropriate to the duties of the position and make mathematical calculations.
Preferred Qualifications
Applies thorough knowledge of methods and practices used to inspect, maintain, issue, receive, and record inventory.
Utilizes general knowledge of property accounting and disposal procedures.
Conducts inventories of widely dispersed and diverse property and equipment.
Reconciles inventories with control accounts and inspects property to recommend proper maintenance.
Provides lead work direction as needed.
Maintains inventory control records and prepares summary reports of completed inventories.
Demonstrates at least three years of experience in inventory control for a wide range of property, equipment, or expendable items, or an equivalent combination of education and experience.
Safely lifts up to 50 lbs and operates vehicles including large box trucks and flatbed stake trucks.
Operates hydraulic‑powered forklifts.
Compensation and Benefits The salary offered will take into account internal equity and experience among other factors. Initial salary step placement will be Step 3 – $4,145 per month for qualified candidates. CSU Classification Salary Step Range: $3,984 – $5,804 per month (Step 1 – Step 20). The CSU system provides a comprehensive benefit package that includes medical, dental, and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.
Position Information Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am – 5:30 pm), some evenings/weekends.
Conditions of Employment
Satisfactory completion of a background check (including a criminal records check) is required. This offer may be rescinded if the background check reveals disqualifying information or if the candidate knowingly withheld or falsified information.
Possession of a valid driver's license is required. Employees in this position will be enrolled in the DMV Government Employer Pull Notice Program.
Employment is contingent upon passing a pre‑employment physical exam with the ability to lift in excess of 50 lbs.
Mandated reporter: The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act.
CSUSB requires verification of lawful authorization to work in the United States per federal law (I‑9).
Statement of Commitment to Diversity California State University, San Bernardino is a proud affirmative action/equal opportunity employer that welcomes people from all backgrounds and promotes respect for the entire variety of human experience. This position adheres to CSU policies against sex discrimination, sexual harassment, and sexual violence.
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
#J-18808-Ljbffr