Asset Specialist (Administrative Specialist 2)
New Jersey Courts, Trenton, NJ, United States
Job Title
The New Jersey Judiciary is seeking a highly motivated individual to work independently on an asset team under the immediate direction of the Assistant Chief or designee in the Financial Services Office, Purchase and Property Unit. REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access. Example of Duties
Perform day-to-day fixed asset entry and maintenance activities in accordance with Judiciary Fixed Asset Policies and Procedures. Enter, track, analyze, and reconcile assets within the Judiciary's asset management system (AssetCloud). Conduct and support physical inventory activities statewide, including travel to Judiciary locations as required. Provide technical assistance and troubleshooting support to the Judiciary's statewide Asset Coordinator. Analyze inventory discrepancies and assist with reconciliation and reporting. Communicate effectively with internal customers, business units, vendors, and other departments regarding asset-related matters. Support statewide asset compliance initiatives and audits. Maintain accurate records and documentation related to purchased property and asset management. Required Skills and Competencies
Strong attention to detail and organizational skills. Ability to analyze inventory data and reconcile discrepancies. Proficiency with asset management systems and data entry processes. Effective written and verbal communication skills. Ability to work collaboratively with internal and external stakeholders. Willingness and ability to travel statewide for physical inventory and site visits. While performing inventory and asset scanning activities, may be required to bend, stoop, or reach under desks and furniture, and lift or carry items to access or scan assets as needed. Qualifications
Graduation from an accredited college or university with a bachelor's degree. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date. Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See NACES) Supplemental Information
Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position. Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
The New Jersey Judiciary is seeking a highly motivated individual to work independently on an asset team under the immediate direction of the Assistant Chief or designee in the Financial Services Office, Purchase and Property Unit. REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access. Example of Duties
Perform day-to-day fixed asset entry and maintenance activities in accordance with Judiciary Fixed Asset Policies and Procedures. Enter, track, analyze, and reconcile assets within the Judiciary's asset management system (AssetCloud). Conduct and support physical inventory activities statewide, including travel to Judiciary locations as required. Provide technical assistance and troubleshooting support to the Judiciary's statewide Asset Coordinator. Analyze inventory discrepancies and assist with reconciliation and reporting. Communicate effectively with internal customers, business units, vendors, and other departments regarding asset-related matters. Support statewide asset compliance initiatives and audits. Maintain accurate records and documentation related to purchased property and asset management. Required Skills and Competencies
Strong attention to detail and organizational skills. Ability to analyze inventory data and reconcile discrepancies. Proficiency with asset management systems and data entry processes. Effective written and verbal communication skills. Ability to work collaboratively with internal and external stakeholders. Willingness and ability to travel statewide for physical inventory and site visits. While performing inventory and asset scanning activities, may be required to bend, stoop, or reach under desks and furniture, and lift or carry items to access or scan assets as needed. Qualifications
Graduation from an accredited college or university with a bachelor's degree. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date. Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See NACES) Supplemental Information
Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position. Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.