Administrative Assistant (San Rafael)
Russell Tobin, San Rafael, CA, United States
Russell Tobin & Associates is seeking an Administrative Assistant
We’re hiring an
Administrative Assistant
to support a
Senior Financial Advisor and Registered Associate
within a fast-paced financial services environment. This is a unique and meaningful opportunity to work closely with a
visually impaired (VI) Financial Advisor , providing critical day-to-day support.
Location:
Fully On-Site Pay:
$33–$34/hour Type:
12-month contract (temp-to-perm opportunity) Interview Process:
2 rounds (both onsite)
What You’ll Do: • Answer phones and manage incoming client inquiries professionally • Coordinate
scheduling, meetings, and calendar management • Translate financial materials (charts, research reports, equity analysis) into
accessible formats
for a visually impaired advisor • Provide general
administrative and office support • Assist with preparing and organizing documents and reports • Maintain strict
confidentiality
when handling sensitive client and business information • Support multiple priorities and adapt to changing needs throughout the day
What We’re Looking For: • Strong
professionalism and business etiquette • Excellent
communication skills
(verbal and written) • High level of
attention to detail and organization • Ability to multitask and manage
multiple priorities simultaneously • Strong sense of
initiative, independence, and accountability • Comfortable working in a
fast-paced, high-touch environment • Willingness to learn quickly and adapt to new tools and processes
➕
Nice to Have: • Prior administrative or office support experience • Interest in building a career in
financial services • Experience working with accessibility tools or document formatting (a plus)
This is a great opportunity for someone looking to gain hands-on experience in financial services while making a direct impact supporting senior leadership.
Interested or know someone who might be a fit? Let’s connect! #Hiring #AdministrativeAssistant #FinanceJobs #OnsiteJobs #CareerOpportunity #FinancialServices #AdminJobs #SupportRole
Must be authorized to work in the United States
Russell Tobin offers eligible employees comprehensive medical, dental, and vision coverage, a 401(k) retirement savings plan, life and disability insurance options, pet insurance, employee discounts, and access to an employee assistance program, identity theft protection, and legal support.
We’re hiring an
Administrative Assistant
to support a
Senior Financial Advisor and Registered Associate
within a fast-paced financial services environment. This is a unique and meaningful opportunity to work closely with a
visually impaired (VI) Financial Advisor , providing critical day-to-day support.
Location:
Fully On-Site Pay:
$33–$34/hour Type:
12-month contract (temp-to-perm opportunity) Interview Process:
2 rounds (both onsite)
What You’ll Do: • Answer phones and manage incoming client inquiries professionally • Coordinate
scheduling, meetings, and calendar management • Translate financial materials (charts, research reports, equity analysis) into
accessible formats
for a visually impaired advisor • Provide general
administrative and office support • Assist with preparing and organizing documents and reports • Maintain strict
confidentiality
when handling sensitive client and business information • Support multiple priorities and adapt to changing needs throughout the day
What We’re Looking For: • Strong
professionalism and business etiquette • Excellent
communication skills
(verbal and written) • High level of
attention to detail and organization • Ability to multitask and manage
multiple priorities simultaneously • Strong sense of
initiative, independence, and accountability • Comfortable working in a
fast-paced, high-touch environment • Willingness to learn quickly and adapt to new tools and processes
➕
Nice to Have: • Prior administrative or office support experience • Interest in building a career in
financial services • Experience working with accessibility tools or document formatting (a plus)
This is a great opportunity for someone looking to gain hands-on experience in financial services while making a direct impact supporting senior leadership.
Interested or know someone who might be a fit? Let’s connect! #Hiring #AdministrativeAssistant #FinanceJobs #OnsiteJobs #CareerOpportunity #FinancialServices #AdminJobs #SupportRole
Must be authorized to work in the United States
Russell Tobin offers eligible employees comprehensive medical, dental, and vision coverage, a 401(k) retirement savings plan, life and disability insurance options, pet insurance, employee discounts, and access to an employee assistance program, identity theft protection, and legal support.