Marketing Events Specialist
SHI GmbH, Austin, TX, United States
Events Specialist
The Events Specialist coordinates and executes event logistics by collaborating with partners, managing budgets, and negotiating contracts with vendors to ensure seamless experiences. This role involves designing creative event concepts, providing hands-on customer service, and overseeing promotional items while maintaining accurate financial records. Additionally, the Events Specialist manages all logistical aspects, facilitates communication among stakeholders, and supports the events team by filling in as needed. Role Description Collaborate with internal and external partners to plan, coordinate, and execute event logistics, ensuring transparency and accuracy. Research and select venues, negotiate and execute contracts with vendors such as caterers, hotels, and transportation providers. Design and strategize event concepts, collaborating with team members for larger events and implementing creative ideas. Manage and track event budgets, reconcile financials, and maintain accurate records for review and reporting. Provide hands-on customer service during events, addressing attendee questions, and ensuring a seamless experience. Anticipate and respond to customer needs and resolve issues during events to maintain synergy and satisfaction. Coordinate all logistical aspects of events, including travel, lodging, catering, and transportation arrangements. Oversee and maintain promotional items for events, including research, selection, ordering, and distribution. Meet and greet vendors, employees, customers, and partners, facilitating communication and fostering relationships. Support the events team and fill in for other roles as needed, while maintaining professionalism and providing guidance. Behaviors and Competencies Multi-Tasking: Can identify opportunities for task optimization, propose solutions, and manage multiple tasks without explicit instructions. Negotiation: Can identify opportunities for compromise, propose solutions, and take action to influence outcomes without explicit instructions. Collaboration: Can actively participate in team discussions, respect differing opinions, and collaborate with others to achieve common goals. Communication: Can effectively communicate complex ideas and information, and can adapt communication style to the audience. Organization: Can prioritize daily tasks, manage personal workflow, and utilize basic tools to keep track of responsibilities. Problem-Solving: Can identify problems, propose solutions, and take action to resolve them without explicit instructions. Time Management: Can generally use time effectively and is working towards improving task prioritization and deadline management. Follow-Through: Can manage multiple tasks, prioritize effectively, and meet deadlines without needing explicit reminders. Leadership: Can identify team dynamics, propose strategies, and take action to ensure team cohesion and productivity without explicit instructions. Adaptability: Can adjust to changes in the work environment, manage multiple tasks, and effectively handle uncertainty. Detail-Oriented: Can identify errors or inconsistencies in work and make necessary corrections. Skill Level Requirements The ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently - Intermediate Proficient in utilizing video conferencing platforms, hosting virtual meetings, managing participant interactions, and troubleshooting common technical issues - Intermediate Ability to manage and maintain confidential information - Intermediate Familiarity with Concur and other airline carrier tools such as JetBlue and United for managing travel arrangements - Intermediate Proficiency in utilizing Customer Relationship Management (CRM) software to manage and analyze customer interactions and data throughout the customer lifecycle, improving customer service, retention, and sales growth - Intermediate Other Requirements Completed Bachelor's Degree or relevant work experience required 2-4 years of experience in a similar role 2-4 years of experience working with sales organizations and/or senior level executives Ability to travel 20% Ability to work flexible hours Ability to work weekends The estimated annual pay range for this position is $50,000 - $70,000 which includes a base salary and bonus. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending. Equal Employment Opportunity M/F/Disability/Protected Veteran Status
The Events Specialist coordinates and executes event logistics by collaborating with partners, managing budgets, and negotiating contracts with vendors to ensure seamless experiences. This role involves designing creative event concepts, providing hands-on customer service, and overseeing promotional items while maintaining accurate financial records. Additionally, the Events Specialist manages all logistical aspects, facilitates communication among stakeholders, and supports the events team by filling in as needed. Role Description Collaborate with internal and external partners to plan, coordinate, and execute event logistics, ensuring transparency and accuracy. Research and select venues, negotiate and execute contracts with vendors such as caterers, hotels, and transportation providers. Design and strategize event concepts, collaborating with team members for larger events and implementing creative ideas. Manage and track event budgets, reconcile financials, and maintain accurate records for review and reporting. Provide hands-on customer service during events, addressing attendee questions, and ensuring a seamless experience. Anticipate and respond to customer needs and resolve issues during events to maintain synergy and satisfaction. Coordinate all logistical aspects of events, including travel, lodging, catering, and transportation arrangements. Oversee and maintain promotional items for events, including research, selection, ordering, and distribution. Meet and greet vendors, employees, customers, and partners, facilitating communication and fostering relationships. Support the events team and fill in for other roles as needed, while maintaining professionalism and providing guidance. Behaviors and Competencies Multi-Tasking: Can identify opportunities for task optimization, propose solutions, and manage multiple tasks without explicit instructions. Negotiation: Can identify opportunities for compromise, propose solutions, and take action to influence outcomes without explicit instructions. Collaboration: Can actively participate in team discussions, respect differing opinions, and collaborate with others to achieve common goals. Communication: Can effectively communicate complex ideas and information, and can adapt communication style to the audience. Organization: Can prioritize daily tasks, manage personal workflow, and utilize basic tools to keep track of responsibilities. Problem-Solving: Can identify problems, propose solutions, and take action to resolve them without explicit instructions. Time Management: Can generally use time effectively and is working towards improving task prioritization and deadline management. Follow-Through: Can manage multiple tasks, prioritize effectively, and meet deadlines without needing explicit reminders. Leadership: Can identify team dynamics, propose strategies, and take action to ensure team cohesion and productivity without explicit instructions. Adaptability: Can adjust to changes in the work environment, manage multiple tasks, and effectively handle uncertainty. Detail-Oriented: Can identify errors or inconsistencies in work and make necessary corrections. Skill Level Requirements The ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently - Intermediate Proficient in utilizing video conferencing platforms, hosting virtual meetings, managing participant interactions, and troubleshooting common technical issues - Intermediate Ability to manage and maintain confidential information - Intermediate Familiarity with Concur and other airline carrier tools such as JetBlue and United for managing travel arrangements - Intermediate Proficiency in utilizing Customer Relationship Management (CRM) software to manage and analyze customer interactions and data throughout the customer lifecycle, improving customer service, retention, and sales growth - Intermediate Other Requirements Completed Bachelor's Degree or relevant work experience required 2-4 years of experience in a similar role 2-4 years of experience working with sales organizations and/or senior level executives Ability to travel 20% Ability to work flexible hours Ability to work weekends The estimated annual pay range for this position is $50,000 - $70,000 which includes a base salary and bonus. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending. Equal Employment Opportunity M/F/Disability/Protected Veteran Status